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The Minden Town Board meeting was held starting at 5:30 p.m. on Wednesday, June 5, 2019, at 1602 Esmeralda Ave, Minden, Nevada. Board Members present: John Stephans, Matt Bernard, Bill Driscoll, Roxanne Stangle and Susie Jackson. Staff present: Ryan Russell, JD Frisby, Jeff Cady, Marcie Schurke and Rachel Hamer. Chairwoman Stangle called the meeting to order at 5:30 p.m. The Pledge of Allegiance was led by Susie Jackson. PUBLIC COMMENT: Mr. Turner expressed his appreciation of Mr. Engles’ comments at the last Board of County Commissioners’ meeting. He brought up his UN Agenda 21 concerns as well as socialism. Mr. Jacobsen gave public comments on his appreciation of the splash pad and the joy it brings to the community. Mr. Driscoll responded to Mr. Turner’s comments. Mr. Turner was allowed to respond. APPROVAL OF AGENDA: Stephans/Bernard moved to approve the June 5, 2019 Agenda. Motion carries unanimously. APPROVAL OF MINUTES: Bernard/Stephans moved and seconded approval of the May 1, 2019 Board Meeting Minutes. Motion carried unanimously. ACKNOWLEDGEMENT OF GIFTS: Mr. Frisby thanked Fifth Street Salon for their donation to the May the Fourth Be With You event. He also acknowledged the following volunteers at the event: the DHS Leadership Class, Sharon Hoelscher Day, Terri Willoughby, Brian Fitzgerald and Carol Bernard. He also thanked Model Dairy, Alpen Sierra Coffee, and Costco for their donations to the Carson Valley Days Breakfast. BOARD MEMBER REPORTS: Mrs. Jackson thanked Staff for taking her on the trash route and expressed appreciation of the high level of customer service from the trash department. CONSENT AGENDA: 1. Approval of the May 2019 financial report including claims paid April 19, 2019 through May 23, 2019 for Fiscal Year 18/19. 2. Approval of the policy renewal from Nevada Public Agency Insurance Pool (POOL) and authorization of payment to POOL in the amount of fifty seven thousand three hundred and eleven dollars and sixteen cents ($57,311.16) for Fiscal Year 2019-2020. Stephans/Driscoll moved and seconded approval of the Consent Agenda. Motion carries unanimously. ---PAGE BREAK--- Minden Town Board Minutes June 5, 2019 Page 2 of 4 ADMINISTRATIVE AGENDA: 1. For possible action: Discussion and possible action to approve, approve with conditions, continue or deny a bid from Desert Star Landscaping in an amount of $62,880 per year for landscaping services. If approved, the Board may also authorize the Town Manager to execute an agreement for the same on behalf of the Town. Appearance by JD Frisby, Town Manager. Mr. Frisby explained the changes to our current landscaping contract and why this has come forward. He expressed his thanks to both subcontractors that the Town has been using. Board comments included thanks to Tina Fixman for all her dedication and hard work, particularly with Jake’s Wetland. Mrs. Jackson expressed surprise with only receiving one bid. Public comment: None After thoughtful and intelligent deliberation Bernard/Jackson moved and seconded a bid from Desert Star Landscaping in an amount of $62,880 per year for landscaping services. If approved, the Board may also authorize the Town Manager to execute an agreement for the same on behalf of the Town. Motion carries unanimously. 2. For presentation only: Presentation by Nevada League of Cities regarding the legislative session and other League of Cities activities. Appearance by Wes Henderson. Wes Henderson from the Nevada League of Cities gave an update on the legislative session and the BDR’s that the League brought forward. He also gave an update on several other bills which have passed that may impact the Town. Public comment: None No action, presentation only. 3. For possible action: Discussion and possible action to direct Staff regarding the placement of a plaque at Jake’s Wetlands acknowledging the Eagle Scout project in an amount not to exceed $200. Appearance by JD Frisby, Town Manager. Mr. Frisby brought it forward for discussion on a possible plaque and where the Board would like to put it. Mrs. Jackson mentioned that she would like to hear from Matthew Kruse as to where he would prefer it to be placed. Mr. Kruse mentioned that the start of the trail would work to show that the project begins there. The Board comments included thanks to Mr. Kruse for his project. Public Comment: None ---PAGE BREAK--- Minden Town Board Minutes June 5, 2019 Page 3 of 4 After thoughtful and intelligent deliberation Stephans/Jackson moved and seconded approval to place of a plaque at Jake’s Wetlands acknowledging the Eagle Scout project in an amount not to exceed $200 to be placed at the option c location. The Board asked that Staff also look into other Eagle Projects that may have taken place in Town. Motion carries unanimously. 4. For possible action: Discussion and possible action to direct Staff regarding a donation to the Douglas High Dynamics Choir in an amount not to exceed $2,500. Appearance by JD Frisby, Town Manager. Mr. Frisby gave the background on this item and explained where funds could be paid out of. Mr. Stephans gave his support of this project. The Board asked if there was a desire from Gardnerville to also donate. Mr. Frisby relayed that the Town of Gardnerville was approached but did not have a desire to donate at this time. Public Comment: None After thoughtful and intelligent deliberation Stephans/Driscoll moved to approve a $2500 donation to the Douglas High School Dynamics Choir. Motion passes unanimously. 5. For possible action: Discussion and possible action to review and adopt, adopt with conditions, continue or deny the revised Town of Minden Employee Clothing Policy. If approved this item has a potential fiscal impact to the Town which shall not exceed $5,000 annually. Appearance by JD Frisby, Town Manager. Mr. Frisby highlighted the changes to the uniform policy. Public comment: None After thoughtful and intelligent deliberation Bernard/Driscoll moved to approve the revised Town of Minden Employee Clothing Policy as presented. Motion carries unanimously. 6. For possible action: Discussion and possible action to approve, approve with conditions, continue or deny Town of Minden Resolution #2019R-025 augmenting the FY2018/2019 budget. Appearance by Marcie Schurke, Town Senior Accountant. Mrs. Schurke gave an explanation as to why this is before the Board. Public comment: None After thoughtful and intelligent deliberation Stephans/Jackson moved and seconded approval of Town of Minden Resolution #2019R-025 augmenting the FY2018/2019 budget. Motion carries unanimously. ---PAGE BREAK--- Minden Town Board Minutes June 5, 2019 Page 4 of 4 7. For possible action: Discussion and possible action to direct Staff in relation to Staff Reports. Discussion shall include a Staff Report on the activities, progress on or status of assigned tasks and projects, or general information regarding operations and projects related to trash, retail and wholesale water service, and other functions of the Town of Minden. Appearance by Jeff Cady, Public Works Superintendent & JD Frisby, Town Manager. Mr. Cady gave an update on public works functions and projects. Mr. Frisby gave an update on several projects and events. He mentioned that the County is looking at bringing the Urban Fishing Pond forward at the meeting later this month. Mr. Bernard expressed his thanks to Mr. Frisby & Mr. Dallaire and relayed his excitement for this finally going forward after all this time. PUBLIC COMMENT: Mr. Turner apologized for his frustration from earlier. He discussed how the public doesn’t know what is happening until it is too late and wishes to educate the community. ADJOURNMENT: Mr. Stephans moved to adjourn the meeting at 6:27pm.