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The Minden Town Board meeting was held starting at 5:30 p.m. on Wednesday, June 5, 2024, at 1602 Esmeralda Ave, Minden, Nevada. Board Members present: Bill Driscoll, Bryan Davis, Steven Thaler, Larry Walsh, and Matt Bernard. Staff present: Ryan Russell, JD Frisby, Jeff Cady, and Rachel Hamer. Chairman Davis called the meeting to order at 5:30 p.m. The Pledge of Allegiance was led by Matt Bernard. PUBLIC COMMENT: Greg Roaldson, Rhiannon Kamper, Susan Roaldsen, Casey Rodgers, Katrina French, and Maria Hartman, gave public comment in opposition to a proposed cell tower. Fred Simon gave public comment in support of the people who are coming forth against a proposed cell tower. APPROVAL OF AGENDA: Walsh/Thaler moved and seconded approval of the June 5, 2024, Agenda as presented. Motion carries unanimously. APPROVAL OF MINUTES: Thaler/Driscoll moved and seconded approval of the May 1, 2024, Board Meeting Minutes. Motion carries unanimously. ACKNOWLEDGEMENT OF GIFTS: Mr. Frisby relayed that the Town received some paintings by Ann Proffitt of different Minden locations. BOARD MEMBER REPORTS: None CONSENT AGENDA: Items may be moved to or from the Consent Agenda at the beginning of the Board meeting during the Approval of the Consent Agenda. Items on the Consent Agenda may be voted on in a block, i.e., with one motion on all those items, one second to the motion, and one vote by the Board members. Items removed from the Consent Agenda will be heard immediately following the Consent Agenda in the order in which they appear in the Consent Agenda. Public comment. Public Comment: None 1. Approval of the May 2024 financial report including claims paid April 20, 2024 through May 24, 2024 for Fiscal Year 23/24. 2. Approval of the policy renewal from Nevada Public Agency Insurance Pool (POOL) and authorization of payment to POOL in the amount of eighty-seven thousand, nine hundred forty three, and seventy five cents ($87,943.75) for Fiscal Year 2024-2025. ---PAGE BREAK--- Minden Town Board Minutes June 5, 2024 Page 2 of 4 3. Approval of a request by the Carson Valley Community Food Closet for the Town of Minden to sponsor and approve a 5k Fun Run/Walk, also known as the “Annual Carson Valley Turkey Trot”. Approval of this request would include approval of the route for the event and waiving the fees associated with the use of Minden Park, Town equipment and an intermittent street closures impacting multiple streets in the Town of Minden between Spruce Street, Burrukia Street, US Highway 395, Wildrose Drive, and Labarantcha Road for small periods of time between the hours of 7:30am and 12:00pm on November 28rd, 2024. It is anticipated that no street or intersection along the run route will be closed for longer than 5 minutes at a time. Fixed street closures also include closure of Esmeralda Avenue from Sixth Street to Fifth Street, and Fifth Street from Esmeralda Avenue to Mono Avenue from 7:30am to 12:00pm. Additional fixed street closures also include Sixth Street from Esmeralda Avenue to Mono Avenue, and Mono Avenue from Sixth Street to Fifth Street from 7:30am to 10:00am. Thaler/Bernard moved and seconded approval of the Consent Agenda as presented. Motion carries unanimously. ADMINISTRATIVE AGENDA: The following item(s) are scheduled for public hearing. At the beginning of each item, the Chairman will call the item. Normally, the applicant and/or its representatives are permitted to speak first, and then Town Staff may present a summary of the staff report and recommendation, including any updated information received by the Town after the reports were distributed. Next, Board discussion, and then the Chairman will open the hearing to public comment. For items on which action is to be taken, the Chairman will close the hearing of public comment before a motion is made and a vote is taken. The Chairman has the right to establish reasonable time limits for comments and to allow for rebuttal comments. 1. For possible action: Discussion and possible action to recommend to Douglas County approval, approval with conditions, continue or denial of Development Application DP 24-0101, a Major Design Review Application Chipotle Minden, a proposed Commercial Development located at 1661 Hwy 88 in Minden, which includes APN 1320-30-701-031. Appearance by Daniel Zimmerman, Architect from Hillside Architecture, PLLC. Mr. Daniel Zimmerman gave a presentation regarding the proposed Chipotle restaurant. Mr. Frisby relayed thanks to the applicants for working with Staff to address some of the design standards, and briefly touched on the conditions Staff has brought up. Board comments included a desire for the rock to wrap around all of the building, asking why Maverik needs to give authority, clarification of the conditions set forth by Staff recommendation, and questions regarding a detention pond. Public comment: Mimi Moss gave public comment on the design of the drive thru, the look of the building, and flood zone concerns. Member Thaler asked questions regarding how projects can get changed along the way and how the Board can keep track of it. ---PAGE BREAK--- Minden Town Board Minutes June 5, 2024 Page 3 of 4 After thoughtful and intelligent deliberation, Driscoll/Walsh moved and seconded to recommend approval to Douglas County of a Development Application DP 24-0101, a Major Design Review Application Chipotle Minden, a proposed Commercial Development located at 1661 Hwy 88 in Minden, which includes APN 1320-30-701-031 with the following conditions: The applicant will comply with the applicable design standards for the Town/County including but not limited to street signs, lights, trash enclosure, curb, sidewalk, water, storm drain and gutter for the project. Potholing for existing utilities should take place prior to completion of construction drawings. Any proposed relocation of waterlines and/or valves should be reviewed and approved by the Town Staff. Town Staff require a minimum of two dumpsters and an enclosure per Town standards. A water meter connection will be required and all fees will be required to be collected by the Town prior to the building permit being issued by Douglas County. Applicant will be required to submit a water usage estimate to determine meter size at that time. Town Staff review and approval of plans for signage, lighting, or landscaping, all of which are critical for a complete project review. Landscaping must be dense along Hwy side to create a natural buffer between drive through and Hwy. Town Staff shall review final plan set prior to the issuance of the Site Improvement Permit. Motion carries unanimously. 2. For possible action: Discussion and possible action to approve, approve with conditions continue or deny a request to approve Change Order #2 modifying the scope of work for the Westwood Splash Pad Project. Appearance by JD Frisby, Town Manager. Mr. Frisby gave an explanation of why Staff is bringing the change order forward. The first change order ($38,525.00) can be addressed with the 10% change order approval that the Board granted during the bid approval process. That would include the extra cement around the splash pad for overspray. Staff is asking for the second change order ($27,500) since it is outside of the Town Manager’s signing authority and would be for cement under the machinery. No Board comments. Public comment: None After thoughtful and intelligent deliberation, Thaler/Bernard moved and seconded approval of Change Order #2 modifying the scope of work for the Westwood Splash Pad Project. Motion carries unanimously. 3. For possible action: Discussion and possible action to direct Staff in relation to Staff Reports. Discussion shall include a Staff Report on the activities, progress on or status of assigned tasks and projects, or general information regarding operations and projects related to trash, retail and wholesale water service, and other functions of the Town of ---PAGE BREAK--- Minden Town Board Minutes June 5, 2024 Page 4 of 4 Minden. Appearance by Jeff Cady, Public Works Superintendent and JD Frisby, Town Manager. Mr. Cady gave a brief overview of public works functions and offered to answer any questions the Board may have. Mr. Frisby gave an update on the Westwood Splash Pad, the CV Days Breakfast, and the meeting with NDOT and their timeline. Public comment: None ADJOURNMENT: Chairman Davis adjourned the meeting at 6:24 p.m.