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N L V 1) A The Minden Town Board meeting was held at 5:30 p.m. on Wednesday, December 3, 2014, at 1602 Esmeralda Avenue, Minden, Nevada. Board members present: Matt Bernard, Charlie Condron, Roxanne Stangle, John Stephans and Steve Thaler. Staff present: Greg Hill, Jenifer Davidson, Bruce Scott, Ryan Russell and Trish Koepnick. Mr. Bernard called the meeting to order at 5:30 p.m. The Pledge of Allegiance was led by Mr. Thaler. Condron/Stangle moved to approve the agenda with item 3 pulled at the recommendation of Ryan Russell. Motion carried unanimously. Stephans/Condron moved to approve the minutes of the November 5, 2014 Board Meeting and the November 12, 2014 Special Meeting. Motion carried unanimously. ACKNOWLEDGEMENT OF GIFTS: Ms. Davidson noted that Minden had contributed funds for the new decorations on display this evening. ACKNOWLEDGEMENT OF SERVICE AWARDS: None CEREMONIAL PRESENTATIONS: TOWN OF MINDEN PROCLAMATION NO. 2014P-001: A Proclamation recognizing Board Member Steven J. Thaler for six years of dedicated service to the Town of Minden. The Board members thanked Mr. Thaler for his hard work on the Board during his six years of service, and noted that his dedication and perspective were appreciated. Mr. Thaler expressed thanks and spoke of how fast the six years went by. PUBLIC COMMENT: Bently representatives gave updates on the Farmers Bank building and the distillery project. The Board was thanked for the support of the Bently construction project. A Minden resident noted how she was looking forward to the weekend activities. BOARD MEMBER REPORTS: Ms. Stangle thanked the staff for all of the hard work in preparation for the coming Christmas kickoff weekend, and gave a reminder of the schedule. No other reports were given. CONSENT AGENDA FOR POSSIBLE ACTION Approval of the November 2014 financial report including claims paid October 24, 2014 through November 20, 2014 for fiscal year 2015. Condron/Stephans moved to approve the consent agenda as presented. Motion carried unanimously. ADMINISTRATIVE AGENDA: 1. For possible action: Discussion and possible action to approve, approve with conditions, continue or deny a request by John Meyer, Douglas County Sheriff’s School Resource Officer at Douglas High School to extend the Resident Only Parking Zone on the West side of Pine Wood Drive to Westwood Park in response to resident complaints regarding parking in the area. Appearance by John Meyer, Douglas County Sheriff’s School Resource Officer at Douglas High Mr. Meyer gave the background for this request. Board discussion included high school baseball parking being taken away, how the students would just cause a problem elsewhere, enforcement issues, the possibility of a closed campus, the possibility of ---PAGE BREAK--- Minden Town Board Minutes December 3, 2014 Page 2 of 3 signage with time limits, and the need to keep the gates open for a safe way into the campus It was noted that this is an age old problem. Public comment: Members of the public noted that the street belonged to all Minden residents, saying there was no need for reserved residential parking to solve the problem and the need for the school district to be involved because it is their duty to control the students. The problem will not go away by rules and regulations. Additional Board discussion included the possibility of asking DCSD to get involved, not taking away public parking but changing to hours of no parking, as well as the Town attorney researching options. Following thoughtful and intelligent deliberation, Thaler/Condron moved to continue this item and directed staff to talk to the school district and continue discussion with the Sheriff’s Department and bring back to the Board. Motion carried unanimously. 2. For possible action: Discussion and possible action to approve, approve with modifications, continue or deny the revised Town of Minden Sidewalk Replacement Cost Sharing Policy. Appearance by Jenifer Davidson, Town Manager. Ms. Davidson noted that this policy is consistent with budget planning as well as taking into consideration the overall need based on the Town’s evaluation and priority list. No more than $10,000 would be set aside each year in the budget. Public comment: Upon questioning by a Minden resident, it was noted that the homeowner is responsible for the care of the sidewalk. Following thoughtful and intelligent deliberation, Condron/Stephans moved to approve the revised Town of Minden Sidewalk Replacement Cost Sharing Policy. Motion carried unanimously. 3. For discussion only: Update regarding the Town’s authority to establish speed limits and place traffic control devices in the Town of Minden. Appearance by Jenifer Davidson, Town Manager. This item was removed from the agenda. 4. For possible action: Discussion and possible action to direct staff on relation to Staff Reports. Discussion shall include a Manager’s Report on the activities, progress on or status of assigned tasks and projects, or general information regarding operations and projects related to trash, retail and wholesale water service and other functions of the Town of Minden. Appearance by Jenifer Davidson, Town Manager. Ms. Davidson gave an update on the Main Street steering committee first meeting which was quite productive. She also gave an update on the third phase of the County Road project, which has documentation of grant funding from NDOT. This will likely be done in the fall of 2015. Efforts continue to find sources for funding the underground utilities and lighting on Highway 395. Public comment: None 5. For possible action: Discussion and possible action to direct staff on relation to Staff Reports. Discussion shall include an Engineering Report which may include discussion on streets, sidewalks, drainage, water issues and related items. Discussion may also include an update regarding work completed on the Buckeye Well Project, Heybourne Well Project, County Road Streetscape Improvements and the Gateway Center Improvements. Appearance by Bruce Scott, Town Engineer. Mr. Scott gave an update on the Buckeye Well and the Heybourne Well. Electric issues are being worked out with NDOT at Gateway Park. Public comment: A Minden resident questioned the noise at Heybourne Well site; and the Towns’ plans for the street lighting on 395. ---PAGE BREAK--- Minden Town Board Minutes December 3, 2014 Page 3 of 3 6. For possible action: Discussion and possible action to approve, approve with modifications, continue, or deny the priorities and expectations for the 2015 performance evaluation of the Minden Town Manager. Appearance by Ryan Russell, Legal Counsel for the Town of Minden and Jenifer Davidson, Town Manager. Mr. Russell noted that pursuant to the Town manager’s contract the next step is to adopt priorities and expectations for the coming year as the basis for the next evaluation. It was suggested that this item be continued until Mr. Souligny is officially on the Board. Public comment: None Following thoughtful and intelligent deliberation, Condron/Thaler moved to continue the priorities and expectations for the 2015 performance evaluation of the Minden Town Manager. Motion carried unanimously. 7. For possible action: Discussion and possible action to 1) elect the Minden Town Board Chairman for calendar year 2015 and to 2) elect the Minden Town Board Vice-Chairman for calendar year 2015. Mr. Thaler felt that it would be prudent to get people back into the mode of rotation; he would like see the vice chair to move to chair with Mr. Stephans moving to vice chair. Public comment: None Following thoughtful and intelligent deliberation, Thaler/Condron moved to elect Roxanne Stangle as Minden Town Board chairman and John Stephans as Vice Chairman. Motion carried unanimously. Additional Board comments included thanks and appreciation for the hard work that each Board member put in this year, how far they have come as a Board working together as a team, and looking forward to what Minden will do in the future. PUBLIC COMMENT: Members of the public thanked the Board and staff for a very commendable job this year, expressed appreciation for all and hopes for a great holiday season. REQUEST FOR AGENDA ITEMS: None ADJOURNMENT: Mr. Condron moved to adjourn at 8:24 pm.