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The Minden Town Board held a special meeting and workshop February 15, 2011, at the CVIC Hall, 1602 Esmeralda Avenue, Minden, Nevada, beginning at 5:30 p.m. Board members present: Matt Bernard, Charles Condron, Roxanne Stangle, John Stephans, and Steve Thaler. Staff present: Greg Hill, George Keele, Trish Koepnick, Bruce Scott and Roger Van Alyne. 1. Meeting was called to order by Chairman Stephans. 2. The Pledge of Allegiance was led by Mr. Thaler. 3. Stangle/Condron moved for approval of the agenda as published. Motion carried unanimously. 4. Public Comment: Bob Pohlman presented the Board with a suggestion to install meters on all residential accounts, with a proposed time schedule to complete the program. Without metering there is no need perceived for conservation. He is working with the County and the Gardnerville Ranchos GID to do demos on new water saving sprinkler heads. 5. Discussion and possible action to approve, approve with conditions, continue, or deny a request from Western Nevada Supply for a change order in the amount of $109,881.81 to the Transmission Main Materials for the Buckeye Road (Heybourne Road to Virginia Ditch) Water Line Project. Appearance by the Town Engineer. Mr. Scott said that this is a transfer of part of the cost of the multiple water system projects from one project to another. It would be a material purchase of some very expensive material that will be part of the ongoing project; this was originally planned for materials and installations as part of the next project. This was a planned part of the waterline project that connects the Booster Pump Station to Orchard Road. We will be out of the way when the facilities are constructed if we go ahead with this now. The 4 inch conduit is for a future fiber optics line and is a relatively inexpensive change to be included as part of this. This is a material only change order for large size equipment including large fittings and valves. The only part we did not budget for is the fiber optic line that was not included in the original bid. Mr. Van Alyne said that the $13,789.00 for the conduit will be coming out of the 636 fund for the maintenance facility. The bid by Western Nevada Supply is the hard cost for materials and is verified as a competitive price. Mr. Scott believed that there will be enough money in the contingency force account as part of the bid already approved. Mr. Van Alyne will bring back the summary of accounts to show the cost to make this happen. Savings from what is already approved will be used to cover the additional costs. The intention is to have V & C put the pipe in the ground as part of their existing contract. Mr. Thaler gave a reminder that we are still not fully funded in all of these projects. Mr. Van Alyne said ---PAGE BREAK--- Minden Town Board Meeting February 15, 2011 Page 2 of 2 that with the savings we have made up we are still short 1.3 million at this time. We will regroup before doing the final projects such as the North Minden Booster to see how to make up the money lacking. Mr. Stephans said that there is a concern about addressing the short fall but that is another discussion. Mr. Bernard asked whose role it is to chase down grants such as those for broadband connections. Mr. Scott said there is a company called the Broadband Group that is involved in work with the Department of Commerce concerning stimulus money already awarded to them. This entity has some fairly rigid time frames to put the program together and make the connections using existing conduits and fiber optics and potentially putting in others where they don’t exist. Public Comment: Robert McMillan said that he did not believe the conduit would be used because they are installing fiber optics all over the place and not putting it in conduit. If it is used, utilities should pay the cost. There are too many unknowns for the Board to address this now. Also, we do not even know if we are going to have a booster station; the bid is not out yet and this needs to be thought out. Thaler/Bernard moved to a approve a request from Western Nevada Supply for a change order in the amount of $109,881.81 to the Transmission Main Materials for the Buckeye Road (Heybourne Road to Virginia Ditch) Water Line Project. Motion carried unanimously. 6. Mr. Stephans adjourned the special meeting. 7. Public Workshop Meeting was called to order at 6:00 p.m by Chairman Stephans. 8. Discussion and presentation to Town Board regarding the operations, business practices, and capital improvement program of the Town’s wholesale and retail water systems. Workshop was held to give an overview and training to the Town Board for the Town of Minden Water system. This workshop included an operations overview, business practices, and the capital improvement program. A copy of the workshop packet will be attached to the permanent record. Condron/Stangle motioned to adjourn at 7:40 p.m. Motion carried unanimously.