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The Minden Town Board meeting will be held at 5:30 p.m. on Thursday, July 5, 2012, at 1602 Esmeralda Avenue, Minden, Nevada. NOTICE: NRS 237: The Minden Town Board has adopted a Standard Policy No. 7, which contains a motion regarding Business Impact Statements. When the Town Board approves its agenda, it also approves a motion which includes ratification of staff action taken pursuant to NRS 237.030 et seq. with respect to items on the Board’s agenda. This includes, without limitation, the conclusion that each rule, ordinance, or regulation which is on the Board’s agenda is without direct and significant economic burden on a business or direct restriction on the formation, operation, or expansion of a business; and that each rule, ordinance, or regulation which is on the Board’s agenda for which a BIS has not been prepared does not impose a direct and significant economic impact on a business or a direct restriction on the formation, operation, or expansion of a business. NOTICE: to persons with disabilities: Reasonable efforts will be made to assist and accommodate physically handicapped persons desiring to attend the meeting. Please contact the Minden Town Office in writing at 1604 Esmeralda Avenue in Minden, Nevada or call [PHONE REDACTED] in advance of the meeting, preferably at least 24 hours prior to the meeting, so that the arrangements may be conveniently made. NOTICE: Items on the Agenda may be taken out of order. The Minden Town Board may combine two or more agenda items for consideration. The Minden Town Board may remove an item from the agenda or delay discussion relating to an item on the agenda at any time. Any restrictions on public comment must be reasonable and may restrict time, place and manner of comments but may not restrict comments based on viewpoint. Copies of this notice and agenda have been posted on or before 9:00 a.m. on the third working day before the meeting at the following locations: Minden Administration Office, Minden Post Office, Douglas County Administrative Building, and CVIC Hall bulletin board. 5:30 P.M. CALL MEETING TO ORDER. PLEDGE OF ALLEGIANCE APPROVAL OF AGENDA APPROVAL OF MINUTES: March 22, 2012 Special Meeting June 6, 2012 Board Meeting ACKNOWLEDGEMENT OF GIFTS ACKNOWLEDGEMENT OF SERVICE AWARDS: PUBLIC COMMENT: Discussion may be limited to three minutes per person at the discretion of the Chair. No action may be taken on a matter raised under this portion of the agenda until the matter itself has been specifically included on an agenda as an item upon which action may be taken. STAFF REPORTS: Items on the Administrative Agenda will not be discussed during staff reports. 1. Public Works: report of activities by Public Works staff. 2. Engineering Report: Discussion may include streets, sidewalks, drainage, water issues and related items. 3. Attorney Report: Discussion may include factual and legal aspects of the performance by the Town and its advisory board of functions granted to the Town under provision of Chapter 269 of the Nevada Revised Statues, the Douglas County Code, the Town ordinances and policies. These items include, without limitation, streets, sidewalks, drainage, water rights, water distribution rates, and Chapter 237 of NRS. This item may include a report on the status of the Ninth Judicial District Court Order affirming Nevada State Engineer Ruling 5791 entered February 24, 2010. 4. Manager’s Report: Discussion may include a report on Manager’s activities, progress on or status of assigned tasks and projects, or general information of interest to the Board. 5. Board member reports: Board member comments Chairman’s report CONSENT CALENDAR FOR POSSIBLE ACTION Items may be moved to or from the Consent Agenda at the beginning of the Board meeting during the Approval of the Agenda Item by a Town Board member or member of the public. Items on the Consent Agenda may be voted on ---PAGE BREAK--- Minden Town Board Agenda July 5, 2012 Page 2 of 2 in a block, i.e., with one motion on all those items, one second to the motion, and one vote by the Board members. Items removed from the Consent Agenda will be heard immediately following the Consent agenda in the same order set forth in the Consent Agenda. 1. Approval of June 2012 financial report prepared by the Minden Town Manager including claims paid through June 22, 2012. ADMINISTRATIVE AGENDA: The following item(s) are scheduled for public hearing. At the beginning of each item, the Chairman will read the Agenda item into the public record. Next, Town staff will present a summary of the staff report and recommendation, including any updated information that was received after the date staff reports were distributed. The Board will follow with questions of staff, and then the Chairman will open the hearing to public comment including testimony. Normally, the applicant and/or their representatives are permitted to speak first, followed by Board questions, and then the Chairman will allow comments and questions from the public at large. For items on which action is taken, the Chairman will close the hearing of public comments before a motion is made and a vote is taken. The Chairman has the right to establish reasonable time limits for comments and allow for rebuttal comments. 6:30 p.m. 1. For possible action: Discussion and possible action to approve, approve with conditions, continue or deny a request to for the Town of Minden to waive the rental fees for use of the CVIC Hall for a benefit for the Carson Valley Arts Council to 1) show “Secrets of the Desert by Director Bryan Caron rated PG on September 7th, 2012; and to 2) show “Film Fest Tahoe” on September 28th. Appearance by Stephen H. Farnsley, Executive Director of the Carson Valley Arts Council. Public comment. 2. For possible action: Discussion and possible action to approve, approve with conditions, continue or deny a request to adopt the revised CVIC Hall Rental Policy and Procedures dated July 5, 2012. Appearance by Jenifer Scott, Minden Town Manager. Public comment. 3. For possible action: Discussion and possible action to approve, approve with conditions, continue, or deny a request by Howard Herz for the Town of Minden to continue to sponsor and reschedule the Minden Fall Arts and Crafts Show from July 28-29, 2012 to September 8-9, 2012. Town approval will include closure of Esmeralda between US Highway 395 and Fifth Street and Fifth Street between Esmeralda Avenue and Mono Avenue. Appearance by Howard Herz. Public comment. 4. For possible action: Discussion and possible action to approve, approve with conditions, continue or deny a request to 1) allow West Coast Paving, Inc. to withdraw their bid and not file on West Coast Paving’s Bid Bond; and if 4.1 is approved, to accept a bid by Qualcon Contractors, Inc., the next to lowest bidder,. for the Town’s 2012 Street Rehabilitation Project in the amount of $385,230.00; and if 4.2 is approved to 3) authorize Chairman to execute Agreement for the same on behalf of the Town. Appearance by Bruce Scott Town Engineer. Public comment. 5. For possible action: Discussion and possible action to approve, approve with conditions, continue or deny a request to 1) accept an Electrical Engineering Fee Proposal dated May 31, 2012 by MSA Engineering Consultants for a Street Lighting and Utility Grid Relocation Study and Report in an amount not to exceed $32,000; and if 5.1 is approved or approved with modifications agreed to by MSA Engineering, to 2) authorize the Chairman of the Minden Town Board to execute an agreement for the same on behalf of the Town. Appearance by Bruce Scott Town Engineer. Public comment. 6. For possible action: Discussion and possible action to approve, approve with conditions, continue or deny a request by Minden Town staff to 1) select one of the following Rate Consulting Firms to coordinate with Minden Town Staff to review and analyze existing Minden Retail and Wholesale water rates, develop proposed rate schedules based on available information and estimated future growth, respond to comments from Town Staff and Minden Customers on the proposed rates and provide a final rate recommendation report for consideration and possible acceptance by the Minden Town Board: Bartle Wells and Associates, HDR Engineering Inc., or Municipal Financial Services; and if 6.1 is approved, to 2) authorize the Minden Town Manager to negotiate an agreement for services in a range not to exceed $25,000-$40,000 for the same on behalf of the Town. Appearance by Jenifer Scott Town Manager. Public comment. ADJOURNMENT