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The Minden Town Board meeting will be held at 5:30 p.m. on Wednesday, April 3, 2013, at 1602 Esmeralda Avenue, Minden, Nevada. NOTICE: NRS 237: The Minden Town Board has adopted a Standard Policy No. 7, which contains a motion regarding Business Impact Statements (BIS). When the Town Board approves its agenda, it also approves a motion which includes ratification of staff action taken pursuant to NRS 237.030 et seq. with respect to items on the Board’s agenda. This includes, without limitation, the conclusion that each rule, ordinance, or regulation which is on the Board’s agenda is without direct and significant economic burden on a business or direct restriction on the formation, operation, or expansion of a business; and that each rule, ordinance, or regulation which is on the Board’s agenda for which a BIS has not been prepared does not impose a direct and significant economic impact on a business or a direct restriction on the formation, operation, or expansion of a business. NOTICE: to persons with disabilities: Reasonable efforts will be made to assist and accommodate physically handicapped persons desiring to attend the meeting. Please contact the Minden Town Office in writing at 1604 Esmeralda Avenue in Minden, Nevada or call [PHONE REDACTED] in advance of the meeting, preferably at least 24 hours prior to the meeting, so that the arrangements may be conveniently made. NOTICE: Items on the Agenda may be taken out of order. The Minden Town Board may combine two or more agenda items for consideration. The Minden Town Board may at any time remove an item from the agenda or delay discussion relating to an item on the agenda. Any restrictions imposed by the Board or its chair on public comment must be reasonable and may restrict time, place and manner of comments but may not restrict comments based on viewpoint. Copies of this notice and agenda have been posted at or before 9:00 a.m. on the third working day before the meeting at the following locations: Minden Administration Office, Minden Post Office, Douglas County Administrative Building, and CVIC Hall bulletin board. 5:30 P.M. CALL MEETING TO ORDER PLEDGE OF ALLEGIANCE APPROVAL OF AGENDA APPROVAL OF MINUTES: March 6, 2013 Board Meeting ACKNOWLEDGEMENT OF GIFTS ACKNOWLEDGEMENT OF SERVICE AWARDS PUBLIC COMMENT: Discussion may be limited to three minutes per person at the discretion of the Chair. No action may be taken on a matter raised under this portion of the agenda until the matter has been specifically included on an agenda as an item upon which action may be taken. STAFF REPORTS: Items on the Administrative Agenda will not be discussed during staff reports. 1. Public Works: report of activities by Public Works staff. 2. Engineering Report: Discussion may include streets, sidewalks, drainage, water issues and related items. 3. Attorney Report: Discussion may include factual and legal aspects of the performance by the Town and its advisory board of functions granted to the Town under provision of Chapter 269 of the Nevada Revised Statues, the Douglas County Code, the Town ordinances and policies. These items include, without limitation, streets, sidewalks, drainage, water rights, water distribution rates, and Chapter 237 of NRS. ---PAGE BREAK--- Minden Town Board Agenda April 3, 2013 Page 2 of 4 4. Manager’s Report: Discussion may include a report on Manager’s activities, progress on or status of assigned tasks and projects, or general information of interest to the Board. 5. Board member committee reports: Discussion may include a report on Board Member activities including committee assignments or general information of interest to the Board. Policy and Procedure Review- Steve Thaler Event Planning- Roxanne Stangle Capital Improvement Plan- Matt Bernard New Development Applications- John Stephans Budget Planning Process- John Stephans Minden Water- Charlie Condron 6. Chairman Report: Discussion may include a report on the Chairman’s activities, progress on or status of assigned tasks and projects, or general information of interest to the Board. CONSENT AGENDA FOR POSSIBLE ACTION: Items may be moved to or from the Consent Agenda at the request of a Town Board member or member of the public at the beginning of the Board meeting during the Approval of Agenda Item. Items on the Consent Agenda may be voted on in a block, i.e., with one motion on all those items, one second to the motion, and one vote by the Board members. Items removed from the Consent Agenda will be heard immediately following the Consent Agenda in the order in which they appear in the Consent Agenda. 1. Approval of March 2013 financial report including claims paid February 23, 2013 through March 21, 2013. 2. Approval of a request in consideration of ten dollars to grant lessee, Debra White-Orr, dba 5th Street Salon, the option to extend the term of the lease in the CVIC Hall Annex, 1604 Esmeralda Avenue, Suite 202 for one year ending May 31, 2014 at midnight pursuant to the “proposed extension period” defined in the OFFICE LEASE AGREEMENT entered into on May 2, 2012, by and between the lessee and the Town of Minden. 3. Approval of a request in consideration of ten dollars to grant lessee, Eduardo Almeida and Susan A. Almeida, dba Minden Electric, the option to extend the term of the lease in the CVIC Hall Annex, 1604 Esmeralda Avenue, Suite 203 for one year ending May 31, 2014 at midnight pursuant to the “proposed extension period” defined in the OFFICE LEASE AGREEMENT entered into on July 1, 2012, by and between the lessee and the Town of Minden. ADMINISTRATIVE AGENDA: The following item(s) are scheduled for public hearing. At the beginning of each item, the Chairman will read the Agenda item into the public record. Next, Town staff will present a summary of the staff report and recommendation, including any updated information received by the Town after the staff reports were distributed. The Board will follow with questions of staff, and then the Chairman will open the hearing to public comment including testimony. Normally, the applicant and/or their representatives are permitted to speak first, followed by Board questions, and then the Chairman will allow comments and questions from the public at large. For items on which action is to be taken, the Chairman will close the hearing of public comments before a motion is made and a vote is taken. The Chairman has the right to establish reasonable time limits for comments and to allow for rebuttal comments. 6:30 p.m. 1. a. For possible action: Discussion and possible action to approve, approve with conditions, continue, or deny a request by Douglas County Parks and Recreation to waive park rental fees, provide staff to monitor the park, assist with cleanup of the events and provide trash dumpsters at no charge for each concert in the park and to contribute Town Funds not to exceed $5,000 in fiscal year 2013-2014 to sponsor the 2013 Summer Concert Series, and two concerts in the 2014 ---PAGE BREAK--- Minden Town Board Agenda April 3, 2013 Page 3 of 4 Summer Concert Series. Appearance by Brian Fitzgerald, Recreation Manager. Public comment. b. For possible action: Discussion and possible action to approve, approve with conditions, continue, or deny a request by Douglas County Parks and Recreation to close Fifth Street between Esmeralda and Mono Avenue June 21st, July 12th, August 2nd and August 23rd from 9:00am to 9:00pm for the 2013 Summer Concert Series. Appearance by Brian Fitzgerald, Recreation Manager. Public comment. c. For possible action: Discussion and possible action to approve, approve with conditions, continue, or deny a request by Douglas County Parks and Recreation to close Fifth Street between Esmeralda and Mono Avenue and Esmeralda Avenue between Fifth Street and Sixth Street, May 31, 2013 from 9:00am to 9:00pm. Appearance by Brian Fitzgerald, Recreation Manager. Public comment. 2. a. For possible action: Discussion and possible action to approve, approve with conditions, continue, or deny a request to provide direction on possible use of second floor of the Minden Fire Station located at 1604 U.S. Highway 395, real property described as Lots 5 and 6 Block H (portion of APN 1320-111-086). Appearance by Jenifer Davidson, Town Manager. Public comment b. For possible action: Discussion and possible action to approve, approve with conditions, continue, or deny a request to direct a Board member, the Town Manager and Town Attorney to negotiate a lease for one to five years for the upstairs portion of the Minden Fire Station located at 1604 Highway 395, real property described as Lots 5 and 6 Block H (portion of APN 1320-111- 086), to RO Anderson Engineering, and present the lease for possible consideration at a future Town Board meeting. Appearance by Jenifer Davidson, Town Manager. Public comment. 3. For possible action: Discussion and possible action by Town Board resolution to effective July 1, 2013 increase by an amount not to exceed 5% Town trash removal rates for all classes of service, taking into consideration increases in salaries, benefits and operating and maintenance costs since July of 2009. Appearance by Jenifer Davidson, Town Manager. Public comment. 4. For possible action: Discussion and possible action to approve, approve with conditions, continue, or deny a request to select an attorney or legal firm to contract with to advise and represent the Town of Minden in all general civil legal matters pursuant to a published Request for Qualifications. Finalists individually selected and submitted by members of the Minden Board and Staff for discussion and consideration include: Michael McCormick, Michael Rowe, Ryan Russell, Charles Zumpft. Appearance by Jenifer Davidson, Town Manager. Public comment. 5. For possible action: Discussion and possible action to approve, approve with conditions, continue, or deny a “Tri-party Water Rights Agreement, A Contract By and Among Douglas County, Town of Minden and Schwartz Living Trust.” Appearance by Bruce Scott, Principal Engineer, Resource Concepts Inc. Public comment. 6. For possible action: Discussion and possible action to approve, approve with conditions, continue or deny a request to accept or reject a bid by Carson Dodge Jeep in response to a requisition for proposal for the purchase of one new Telescopic Articulating Arial Platform Lift (Bucket Truck) with a working height of 45’ for an amount not to exceed $97,844. Appearance by Greg Hill, Superintendent of Public Works. Public comment. ---PAGE BREAK--- Minden Town Board Agenda April 3, 2013 Page 4 of 4 7. For possible action: Discussion and possible action to tentatively approve, approve with conditions, continue, or deny the Town of Minden’s proposed equipment acquisition list for Fiscal Year 2013-2014. This action may include discussion and approval of all or a portion of the equipment on the acquisition list. Appearance by Jenifer Davidson, Town Manager. Public comment. 8. For possible action: Discussion and possible action to tentatively approve, approve with conditions, continue, or deny the Town of Minden’s proposed capital projects list for Fiscal Year 2013-2014. This item does not include further action on projects previously approved and funded. This action may include discussion and approval of all or a portion of projects on the capital projects list. Appearance by Jenifer Davidson, Town Manager. Public comment. 9. For possible action: Discussion and possible action to approve, approve with conditions, continue, or deny the Town of Minden Fiscal Year 2013-2014 tentative Budget. Appearance by Jenifer Davidson, Town Manager. Public comment. 10. For possible action: Discussion and possible action to approve, approve with conditions, continue, or deny a change order request by Ferguson Enterprises Inc. in the amount of $5,471.00 due to a change in materials associated with the Heybourne Booster Station. Appearance by Bruce Scott, Principal Engineer, Resource Concepts Inc. Public comment. 11. For possible action: Discussion and possible action to approve, approve with conditions, continue, or deny the petition for annexation to the Town of Minden, of Assessor Parcel Number 1320-20-000-019, also known as the Heybourne Booster Station, owned by the Town of Minden. Appearance by Bruce Scott, Principal Engineer, Resource Concepts Inc. Public comment. 12. For possible action: Discussion and possible action on the Town Board’s positions on any bill or bill draft request (“BDR”) listed on the Nevada Legislature website for the 77th (2013) Nevada Legislative Session, including, without limitation: a. Assembly Bill 157 (BDR 48-565): An act relating to water; revising provisions relating to water furnished by a municipal water system for domestic use in certain counties; authorizing a consumer of water furnished by a municipal water system to drill a well for domestic use, use a preexisting well for that use or obtain alternative water service under certain circumstances; limiting the amount of revenue that a municipal water system may generate; and providing other matters properly relating thereto. b. Assembly Bill 387 (BDR 30-564): An act relating to public financial administration; requiring that certain proposals relating to bonding by a municipality in certain smaller counties be approved by two-thirds of the electors of the municipality; requiring such a municipality to discontinue the collection of certain taxes under certain circumstances; requiring a local government in certain smaller counties to use the proceeds of certain taxes for the specific purpose for which the tax was levied; establishing a limit on the amount of revenue that may be raised or collected by such a local government in a fiscal year; and providing other matters properly relating thereto. ADJOURNMENT