Full Text
The Minden Town Board meeting was held starting at 5:30 p.m. on Wednesday, April 7, 2021, at 1602 Esmeralda Ave, Minden, Nevada. Board Members present: Susan Jackson, Bill Driscoll, Roxanne Stangle, Bryan Davis, and Steve Thaler. Staff present: Ryan Russell, JD Frisby, Jeff Cady, Seth Altamirano and Rachel Hamer. Chairwoman Jackson called the meeting to order at 5:30 p.m. The Pledge of Allegiance was led by Member Thaler. PUBLIC COMMENT: Mr. Turner gave public comment and cited several publications and videos regarding a variety of items including COVID-19, the U.N., the globalist money barons, as well as vaccines. APPROVAL OF AGENDA: Thaler/Driscoll moved and seconded approval of the April 7, 2021 Agenda. Motion carries unanimously. APPROVAL OF MINUTES: Stangle/Davis moved and seconded approval of the March 3, 2021 Board Meeting Minutes. Motion carries unanimously. PRESENTATION OF AWARDS: Mr. Frisby presented Fred Sitterley with his 5 year pin. ACKNOWLEDGEMENT OF GIFTS: None BOARD MEMBER REPORTS: Member Driscoll attended the most recent GGG meeting and relayed their concerns regarding the swimming pool. He explained that the Chamber of Commerce is in the midst of adding new Board members, and gave congratulations to Heidi Saucedo on her new position with the State. Chairwoman Jackson relayed a letter from Ross Chichester about a water leak issue. CONSENT AGENDA: 1. Approval of the March 2021 financial report including claims paid February 19, 2021 through March 25, 2021 for Fiscal Year 20/21. 2. Approval of a request by Town Staff to close the following streets for the Town of Minden 4th of July Celebration and Children’s Patriotic Bike Parade from 8:00am until 4:00pm on Sunday, July 4, 2021: Esmeralda Avenue and Mono Avenue from Fifth Street to Sixth Street, and Fifth Street and Sixth Street from Esmeralda Avenue to Mono Avenue. 3. Approval of a request by Town Staff to close streets for a stop on the 2021 Hot August Nights Poker Run, August 5, 2021, from 8:00 a.m. to 4:00 p.m. Street Closures include: Esmeralda Avenue between Sixth Street and Fourth Street; Fifth Street between Esmeralda Avenue and Mono Avenue; Mono Avenue between Fifth Street and Sixth Street; and Sixth Street between Mono Avenue and Esmeralda Avenue. ---PAGE BREAK--- Minden Town Board Minutes April 7, 2021 Page 2 of 4 Driscoll/Stangle moved and seconded approval of the Consent Agenda. Motion carries unanimously. ADMINISTRATIVE AGENDA: 1. For possible action: Discussion and possible action to approve, approve with conditions, or deny a request by the Northern Nevada Chapter of Inliners International for a street closure and fee waiver for a Car Show. If approved, closure will include Esmeralda Ave between Fifth Street and Sixth Street and Fifth Street from Mono Ave to Esmeralda Ave from 6:00am to 4:00pm on June 5, 2021. Appearance by Margie Azzaro. Ms. Azzaro introduced herself and explained why the group is before the Board. She offered to answer any questions that the Board may have. No Board comments or questions. Public comment: None After thoughtful and intelligent deliberation, Thaler/Stangle moved and seconded approval of a request by the Northern Nevada Chapter of Inliners International for a street closure and fee waiver for a Car Show as presented. Motion carries unanimously. 2. For possible action: Discussion and possible action to approve, approve with conditions, continue, or deny a request by the Carson Water Subconservancy District to direct Town Staff to draft a letter in support of a US Bureau of Reclamation (BOR) WaterSMART grant application to update USGS models developed for the Carson River Watershed to incorporate the most recent data. Appearance by Ed James, CWSD General Manager. Mr. James gave the background on the request as it relates to the USGS Study update that is coming. He relayed how this grant is important to correct information that is incorrect and to update the current USGS models. He asked for the Board to support a letter and hoped that the Town is willing to work with CWSD to ensure that the information is correct. Chairman Jackson thanked Mr. James for the presentation and agreed that the Town should be involved. Public comment: Mr. Turner gave public comments regarding the danger of grants and possible strings attached to it. After thoughtful and intelligent deliberation, Davis/Thaler moved and seconded approval of a request by the Carson Water Subconservancy District to direct Town Staff to draft a letter in support of a US Bureau of Reclamation (BOR) WaterSMART grant application to update USGS models developed for the Carson River Watershed to incorporate the most recent data. Motion carries unanimously. ---PAGE BREAK--- Minden Town Board Minutes April 7, 2021 Page 3 of 4 3. For possible action: Discussion and possible action to adopt, adopt with conditions, continue or deny a Town of Minden Capital Improvement Plan for Fiscal Year 2022. Possible action may include approval of inclusion of all or a portion of the projects on the Capital Improvement Plan. Capital Improvement Projects for discussion may include but not be limited to the following: Martin Slough Fishing Pond upgrades, Jake’s Wetland and trailhead upgrades, sidewalk and streetscape improvements, Minden Gateway improvements, and undergrounding utilities on US Highway 395. Appearance by Seth Altamirano, Town Accountant and JD Frisby, Town Manager. Mr. Altamirano gave a presentation on the proposed 10 year CIP plan. He highlighted several items that are earmarked for this upcoming fiscal year. He gave an explanation on several projects as well as equipment. Mr. Frisby gave a more detailed explanation on each item and what the funds were specifically for. Board comments included how nice Westwood Park looks and the need for a larger flag pole. Member Davis expressed thanks to Staff for answering questions throughout this process. Member Thaler highlighted the need in the future to look at the undergrounding of the utilities. Chairwoman Jackson brought up the need to address the pathway at Jakes. Mr. Frisby explained that is one of the main reasons the Staff is looking for the asphalt grinder on the CIP. Public comment: Mr. Carlo Luri expressed support on the undergrounding of the utilities along Hwy 395. Mr. Robert Pohlman asked when the Board was going to see the final Seeman Pond design and specs. After thoughtful and intelligent deliberation, Thaler/Driscoll moved and seconded to adopt the Town of Minden Capital Improvement Plan for Fiscal Year 2022. Motion carries unanimously. 4. For possible action: Discussion and possible action to approve, approve with conditions, continue or deny the Town of Minden Fiscal Year 2021-2022 tentative budget. Appearance by Seth Altamirano, Town Senior Accountant and JD Frisby, Town Manager. Mr. Altamirano gave a high-level presentation on each of the funds for the Town of Minden. He showed any increases or decreases from the previous years’ budget for reference. He explained the reasons for the fluctuations. Member Thaler asked if there was a reserves policy or a specified percentage the Board plans for in fund 636 the Capital Projects Fund. Member Davis mentioned that there will be the need to continue to look at these numbers with increases that come each year and if the large projects that are scheduled for down the road will be achievable. Public comment: Mr. Pohlman relayed that he felt this was very conservative and asked where the water right fees are in the budget. ---PAGE BREAK--- Minden Town Board Minutes April 7, 2021 Page 4 of 4 After thoughtful and intelligent deliberation, Driscoll/Davis moved and seconded approval the Town of Minden Fiscal Year 2021/2022 tentative budget as presented. Motion carries unanimously. 5. For possible action: Discussion and possible action to 1) review the form and process for the 2020 evaluation of the Minden Town Manager; and 2) to appoint a representative to collect the evaluations from each Board Member for presentation/approval at a future meeting of the Minden Town Board. Appearance by Ryan Russell, Town Attorney. Mr. Russell gave an explanation on how this process has gone in the past few years and asked the Board for direction on the process and who would collect evaluations. He asked for evaluations to be turned in by April 28th. Member Stangle relayed that she is in agreement with the process. Public comment: None After thoughtful and intelligent deliberation, Thaler/Stangle moved and seconded approval of the form for the 2021 evaluation of the Minden Town Manager and to appoint Legal Counsel, Ryan Russell, to collect and summarize the evaluations. Motion carries unanimously. 6. For possible action: Discussion and possible action to direct staff in relation to Staff Reports. Discussion shall include a Staff Report on the activities, progress on or status of assigned tasks and projects, or general information regarding operations and projects related to trash, retail and wholesale water service, and other functions of the Town of Minden. Appearance by Jeff Cady, Public Works Superintendent and JD Frisby, Town Manager. Mr. Cady gave a staffing update and offered to answer any questions that the Board may have. Mr. Frisby gave a brief update on the CVIC Hall rentals and the Pond usage. Public comment: None ADJOURNMENT: Chairwoman Jackson moved to adjourn the meeting at 6:46 pm.