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The Minden Town Board meeting was held starting at 5:30 p.m. on Wednesday, March 5, 2025, at 1602 Esmeralda Ave, Minden, Nevada. Board Members present: Bill Driscoll, Bryan Davis, Steve Thaler, Mimi Moss and Larry Walsh. Staff present: Ryan Russell, Marcie Schurke, Jeff Cady, JD Frisby, and Rachel Hamer. Chairman Walsh called the meeting to order at 5:30 p.m. The Pledge of Allegiance was led by Member Moss. PUBLIC COMMENT: None APPROVAL OF AGENDA: Davis/Driscoll moved and seconded approval of the March 5, 2025, Agenda. Motion carries unanimously. APPROVAL OF MINUTES: Moss/Thaler moved and seconded approval of the February 5, 2025, Board Meeting Minutes. ACKNOWLEDGEMENT OF GIFTS: None PRESENTATION OF EMPLOYEE AWARDS: Mr. Frisby presented Alex Brown with his 10-year service award. BOARD MEMBER REPORTS: Items on the Administrative Agenda will not be discussed during Board Member committee reports. No action may be taken on a matter raised under this portion of the agenda until the matter has been specifically included on an agenda as an item upon which action may be taken. Discussion may include a report on activities of committees or general information of interest to the Board. Chairman Walsh mentioned that he and Vice Chairman Driscoll met with Bill Chan with Senator Cortez-Masto’s office. This could be a great contact for future needs or problems as they may arise. CONSENT AGENDA: Items may be moved to or from the Consent Agenda at the beginning of the Board meeting during the Approval of the Consent Agenda. Items on the Consent Agenda may be voted on in a block, i.e., with one motion on all those items, one second to the motion, and one vote by the Board members. Items removed from the Consent Agenda will be heard immediately following the Consent Agenda in the order in which they appear in the Consent Agenda. Public comment: None 1. Approval of the February 2025 financial report including claims paid January 25, 2025, through February 21, 2025, for Fiscal Year 24/25. Driscoll/Davis moved and seconded approval of the Consent Agenda as presented. Motion carries unanimously. ---PAGE BREAK--- Minden Town Board Minutes March 5, 2025 Page 2 of 4 ADMINISTRATIVE AGENDA: The following item(s) are scheduled for public hearing. At the beginning of each item, the Chairman will call the item. Normally, the applicant and/or its representatives are permitted to speak first, and then Town Staff may present a summary of the staff report and recommendation, including any updated information received by the Town after the reports were distributed. Next, Board discussion, and then the Chairman will open the hearing to public comment. For items on which action is to be taken, the Chairman will close the hearing of public comment before a motion is made and a vote is taken. The Chairman has the right to establish reasonable time limits for comments and to allow for rebuttal comments. 1. For possible action: Discussion and possible action to approve, approve with conditions, continue, or deny acceptance of water distribution improvements for The Valage, APN 1320-30-613-002, for maintenance. Approval of this item will financially obligate the Town to maintain said improvements as needed. Appearance by Micah Laack, Project Manager, Lumos and Associates. Mr. Laack gave a short background on the item and offered to answer any questions the board may have. Mimi Moss brought up that it was located on private property. Mr. Thaler asked to make larger print available on maps as it was difficult to read as a letter size. Public comment: None After thoughtful and intelligent deliberation, Moss/Thaler moved and seconded acceptance of water distribution improvements for The Valage, APN 1320-30-613- 002, for maintenance. Approval of this item will financially obligate the Town to maintain said improvements as needed. Motion carries unanimously. 2. For possible action: Discussion and possible action to approve, approve with conditions, continue or deny Town of Minden Resolution TOM2025R-004 augmenting the FY2024/2025 budget. Appearance by JD Frisby, Town Manager. Mr. Frisby gave the background on this item and why Staff is bringing forward an augment for a capital equipment purchase outside of the original FY 24/25 budget. Due to long wait times on vehicle and large equipment purchases, there is a desire to jump on something that is currently available. The truck in question is exactly what the Staff was going to look at for the next budget cycle, but is available on the lot now. Chairman Walsh asked for clarification on the make and model. Public comment: None After thoughtful and intelligent deliberation, Thaler/Davis moved and seconded approval of the Town of Minden Resolution TOM2025R-004 augmenting the FY2024/2025 budget. Motion carries unanimously. 3. For possible action: Discussion and possible action to provide direction to Staff regarding a staff presentation on the FY 24/25 Financial State of the Town for the Town of Minden. Appearance by Marcie Schurke, Senior Accountant and JD Frisby, Town Manager. ---PAGE BREAK--- Minden Town Board Minutes March 5, 2025 Page 3 of 4 Marcie Schurke gave a presentation on the current financials and the status of projects for the Town of Minden. She discussed each of the funds regarding revenue and expenses. Mr. Frisby also spoke to reserves and employee allocations. Board comments included thanks to Staff to show the reserve balances available as the CIP is the next. Member Thaler asked for clarification on the property tax and if we were going to be over the estimated budget. Ms. Schurke relayed that it is right on track. Public comment: None No motion. 4. For possible action: Discussion and possible action to adopt, adopt with conditions, continue or deny a Town of Minden Tentative Capital Improvement Plan for Fiscal Year 2026. Possible action may include discussion and approval of all or a portion of the projects on the Capital Improvement Plan. Appearance by JD Frisby, Town Manager and Marcie Schurke, Senior Accountant. Mr. Frisby presented the current schedule as approved in the current fiscal year, and then discussed what Staff has brought forward with some changes and options for the Board to prioritize, change or remove. He then asked the board for their desires for projects or equipment they feel are needed. Member Davis touched on roads, waterline replacements, and the kitchen remodel. Member Moss asked for clarification on the County Road Phase 4 project, the generator, the second tank, and the land purchase at Seeman Pond purchase. Member Thaler brought up moving up the kitchen on the plan. He mentioned that he brought forward the pickleball courts to the list, and expressed a desire to prioritize them, as this has become much more popular. He relayed that this could be a great collaboration with the County and the school district. Vice Chairman Driscoll spoke to public safety and the tank being an important project as well as the land purchase. He brought up the concerns with the lack of dog parks, and felt that was higher on his list than pickleball courts. Chairman Walsh agreed with moving the kitchen up, asked for clarification on the grant for Jakes, and the current tank. He relayed he would put the dog park above the pickleball courts. There was additional conversation regarding timelines and the need to push some items out a little further than this year. Funding for projects was discussed and the desire to approach partners regarding grant funding. Staff relayed that there is money for both the dog park and the pickleball courts, but it is more a matter of staff time as there are several other large projects going on at the same time. Board comments included the need to show the money is committed and available if we are seeking grant funding. Staff went over each fund and plotted out items in each fund across several different fiscal years. Public comment: Public comment included a request for detailed costs for the dog park, appreciation for the freedom of taking dogs to parks that are not dog parks, the need for ---PAGE BREAK--- Minden Town Board Minutes March 5, 2025 Page 4 of 4 creating reasons for people to gather as a community, and comments on the comments made about pet waste in Minden Park in relation to a request to not prohibit dogs in that park even if there is a dog park built. After thoughtful and intelligent deliberation, Thaler/Driscoll moved and seconded approval of the Town of Minden Tentative Capital Improvement Plan for FY 2026 as determined by the Town Board. See attached plan in the minutes. 5. For possible action: Discussion and possible action to approve, approve with changes, continue, or deny the creation of a Town of Minden Service Award policy. If approved, the policy would apply to the years of services specific to the Town of Minden. Approval would also include the monetary disbursements associated with the service milestones, and retroactive pay to any applicable employee who has reached an existing milestone. Approval would include and expenditure of $1,500.00 in FY 24-25. Appearance by JD Frisby, Town Manager. Mr. Frisby gave the background on why this policy is coming forward to the Town Board. This policy is not a replacement of the County policy but an addition to it. Mr. Thaler asked clarifying questions regarding the payout. Public comment: None After thoughtful and intelligent deliberation, Moss/Driscoll moved and seconded approval of the Town of Minden Service Award policy as presented. Approval of policy includes monetary disbursements associated with the service milestones and retroactive pay to any applicable employee who has reached an existing milestone which would include an expenditure of $1,500 in FY 24-25. Motion carries unanimously. 6. For possible action: Discussion and possible action to direct Staff in relation to Staff Reports. Discussion shall include a Staff Report on the activities, progress on or status of assigned tasks and projects, or general information regarding operations and projects related to trash, retail and wholesale water service, and other functions of the Town of Minden. Appearance by Jeff Cady, Public Works Superintendent, and JD Frisby, Town Manager. Mr. Frisby offered to answer any questions the Board may have about the staff reports. Mrs. Hamer relayed that after the passing of Betty Jacobsen, donations are being made in her name to the Town for Jake’s Wetlands improvements. Public comment: None ADJOURNMENT: Chairman Walsh adjourned the meeting at 7:28 p.m. 4934-1005-8791, v. 1