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The Minden Town Board meeting was held at 5:30 p.m. on Wednesday, January 4 2017, at 1602 Esmeralda Avenue, Minden, Nevada. Board Members present: Matt Bernard, Glen Radtke, Roxanne Stangle, John Stephans and Bill Souligny. Staff present: Jenifer Davidson, JD Frisby, and Ryan Russell. Chairman Souligny called the meeting to order at 5:30 p.m. The Pledge of Allegiance was led by Mr. Radtke. PUBLIC COMMENT: A member of the public asked the Board to give input to the County regarding the support of the V&T Railroad as well as Muller Lane as a truck route in respect to the County Transportation Plan. A representative of Bently gave an update on the Bently Heritage project. APPROVAL OF AGENDA Stephans/Radtke moved to approve the January 4, 2017 agenda as published. Motion carried unanimously. APPROVAL OF MINUTES: Stephans/Stangle moved to approve the minutes of the December 7, 2016 Board Meeting. Motion carried unanimously. ACKNOWLEDGEMENT OF GIFTS: None BOARD MEMBER REPORTS: Mr. Souligny gave the following committee assignments to Board Members: John Stephans: Chamber of Commerce Glen Radtke: League of Cities Roxanne Stangle: CV Arts Council Matt Bernard: Minden Main Street Mr. Stephans gave an update on Chamber of Commerce activities. CONSENT AGENDA FOR POSSIBLE ACTION: 1. Approval of the December 2016 financial report including claims paid November 25, 2017 through December 22, 2016 for fiscal year 2017. 2. Approval of a request by the Family Support Council of Douglas County for the Town of Minden to sponsor the Amateur Barbeque Cook-Off (also known as Chillin’ and Grillin’) on July 8, 2017. Approval of this request would include waiving fees associated with street closure and use of the CVIC Hall Kitchen on July 7th and 8th, and providing Town Staff support for the event. Town approval will also include closure of 5th Street from Mono Avenue to Esmeralda Avenue and Mono Avenue between 5th Street and 6th Street from 6:00 a.m. to 9:00 p.m. Saturday July 8, 2017. Public Comment: None Stephans/Stangle moved to approve the Consent Agenda. Motion carried unanimously. ADMINISTRATIVE AGENDA 1. For possible action: Discussion and possible action to approve, approve with conditions, continue or deny a request to recommend to Douglas County that the Transportation Plan be revised to designate the extension of Ironwood Drive as a local road. Possible action may also include directing staff to provide a letter of support on behalf of the Town Board of the goals and vision of the Family Support Council and the Dean Seeman Foundation in a format acceptable to Town Counsel. Appearance by Steve Decker, Executive Director of the Family Support Council and Judy Keele, Trustee of the Dean Seeman Foundation. ---PAGE BREAK--- Minden Town Board Minutes January 4, 2017 Page 2 of 4 Ms. Keele gave the background and status of the Seeman Foundation in relation to the request on the agenda and the need for Ironwood Drive to become classified as a local road. Mr. Decker expanded on Ms. Keele’s presentation regarding the goals and vision of the Family Support Council including Jesse’s Ranch, and asked for the Town Board to support the requested recommendation to the County. Board comments included concern on how to address this item and concern about changing the Transportation Master Plan to benefit a single development. Erik Nilssen of Douglas County Community development addressed the types of roads and their intended uses, noting that if Ironwood becomes a local road Minden would take over maintenance. Public comment: A member of the public expressed concerns about the floodway across Ironwood, and concern about changes being allowed to accommodate the developer. Following thoughtful and intelligent deliberation Stephans/ Bernard moved to continue this item . Motion carried with Mr. Souligny voting no. 2. Not for possible action: Presentation by Main Street Minden to the Minden Town Board on the financial status, overall progress to date, and future plans of the Main Street Minden Program. Appearance by Connie Billington, Executive Director, Main Street Minden. Ms. Billington gave a report and update on the status of Main Street Minden. 3. For possible action: Discussion and possible action to approve, approve with conditions, continue or deny a request by Town Staff in consultation with Christine Fixman Landscaping to remove and replace various landscape elements including trees, shrubs and other landscape materials in and around Minden Park. Discussion may include designating a portion of the landscape maintenance budget for the project. Appearance by Jenifer Davidson, Town Manager, and Christine Fixman, Christine Fixman Landscaping. Mrs. Davidson reported on the background for this request, noting the need to update plant material with low maintenance and drought resistance in mind. Board comments included appreciation for the work that Ms. Fixman does for the Town. Public comment: None Following thoughtful and intelligent deliberation Stephans/Radtke moved to approve a request by Town Staff in consultation with Christine Fixman Landscaping to remove and replace various landscape elements including trees, shrubs and other landscape materials in and around Minden Park. Motion carried unanimously. 4. For possible action: Discussion and possible action to approve, approve with conditions, continue or deny a request by Town Staff in consultation with Christine Fixman Landscaping to remove and replace various landscape elements including trees, shrubs and other landscape materials in planters and tree-wells along Esmeralda Avenue between 5th Street and 4th Street. Discussion may include designating a portion of the landscape maintenance budget for the project. Appearance by Jenifer Davidson, Town Manager, and Christine Fixman, Christine Fixman Landscaping. Mrs. Davidson noted the need to update along Esmeralda also, and appreciation for the hard work of Ms. Fixman. Board comments: None Public comment: None Following thoughtful and intelligent deliberation Stephans/Radtke moved to approve a request by Town Staff in consultation with Christine Fixman Landscaping to remove and replace various landscape elements including trees, shrubs and other landscape materials in planters and tree-wells along Esmeralda Avenue between 5th Street and 4th Street. Motion carried unanimously. ---PAGE BREAK--- Minden Town Board Minutes January 4, 2017 Page 3 of 4 5. For possible action: Discussion and possible action to provide direction to Town Staff regarding the possible expansion of the Minden Park Gazebo project to include all of Minden Park and all or portions of 5th Street. Possible action may include directing staff to put together a conceptual design for a courtyard expansion of the Park to include, but not be limited to, permanent/ semi-permanent closing of all or portions of 5th Street. Appearance by Jenifer Davidson, Town Manager and JD Frisby, Minden Superintendent of Public Works. Mrs. Davidson gave the background for this item and the need for direction concerning facets of this project, including possible building of bathrooms as well as closing of 5th Street. Board comments included hesitation to add any structures to Minden Park, budgeting concerns, ADA requirements, 5th Street as an opportunity for more needed space, the possible problem of the tree in the planter growing into the flagpole, emergency access, and the need for conceptual drawings. Public comment: A member of the public expressed concern about the aesthetics of a bathroom being built on 5th Street. Following thoughtful and intelligent deliberation Stangle/Radtke moved to direct staff to come back with conceptual designs for improvements to Minden Park as well as the plaza concept for 5th Street. Motion carried unanimously. 6. For possible action: Discussion and possible action to approve, approve with conditions, continue or deny a request by Town Staff to create a pilot curbside recycling program in coordination with Douglas Disposal and the Town of Gardnerville in a select neighborhood of the Town of Minden. Appearance by Jenifer Davidson, Town Manager. Mrs. Davidson gave a summary of the packet report, noting that the program would be single stream recycling, with efficient use of labor and equipment as it would be alternating with the existing green waste program. Mr. Frisby noted the differences between the options. Board comments included enthusiasm for this program, questions about fees, and areas of Town suitable for the pilot program. Public comment: A member of the public noted that the subdivisions with patio homes and common areas rarely use green waste. Another member of the public asked for possible expansion of what can be recycled, noting how many things we currently cannot recycle. Following thoughtful and intelligent deliberation Radtke/Stangle moved to approve request by staff to create a pilot curbside recycling program in coordination with Douglas Disposal and the Town of Gardnerville in a neighborhood of the Town of Minden selected by Town staff. Motion carried unanimously. 7. For possible action: Discussion and possible action to review and adopt, adopt with conditions, continue or deny the revised Town of Minden Public Works Department Employee Clothing Policy. Appearance by Jenifer Davidson, Town Manager and JD Frisby, Minden Superintendent of Public Works. Mrs. Davidson and Mr. Frisby outlined the revisions to the policy noting the need for these changes. Ms. Davidson also requested adding the Town Manager to the section H responsibility for authorizing replacement. Board comments included the possibility of adding shirts for the Board to the policy. Public comment: None Following thoughtful and intelligent deliberation Stephans/ Bernard moved to approve the revised Town of Minden Public Works Department Employee Clothing Policy with the addition of the Town Manager in Section H. Motion carried unanimously. 8. For possible action: Discussion and possible action to direct staff in relation to Staff Reports. Discussion shall include a Staff Report on the activities, progress on or status of assigned ---PAGE BREAK--- Minden Town Board Minutes January 4, 2017 Page 4 of 4 tasks and projects, or general information regarding operations and projects related to trash, retail and wholesale water service, and other functions of the Town of Minden. Appearance by Jenifer Davidson, Town Manager, and JD Frisby, Superintendent of Public Works. Mrs. Davidson reported on meetings she has attended, presentations she has given, possible joint training and strategic planning with Gardnerville and an update on the CVIC renovations. Mr. Frisby gave an update on water master planning, crack sealing and the status of the new trash truck. Public comment: None 9. For possible action: Discussion and possible action to provide direction to Town Staff regarding Town Staff report on a bill(s) or bill draft request(s) (“BDR”) listed on the Nevada Legislature website (http://www.leg.state.nv.us/Session/79th2017/) for the 79th (2017) Nevada Legislative which may affect the Town of Minden or its Board. Appearance by Jenifer Davidson, Town Manager. Mrs. Davidson noted the new legislative session starts in February and noted how the staff will be reviewing possible legislation and updating the Board Mr. Russell gave a disclosure concerning lobbyists at his firm. No Board comment. Public comment: None FINAL PUBLIC COMMENT: A member of the public noted she loved coming to the Town Board meetings and complimented the Town Manager on her recent presentations. ADJOURNMENT: Mr. Bernard moved to adjourn at 7:49 p.m.