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The Minden Town Board meeting was held at 5:30 p.m. on Tuesday, October 3, 2017, at the Douglas County Historic Courthouse at 1616 8th Street, Minden, Nevada. Board Members present: John Stephans, Matt Bernard, Bill Souligny, Roxanne Stangle and Glen Radtke. Staff present: Jenifer Davidson, Ryan Russell, JD Frisby, Rachel Hamer. Chairman Souligny called the meeting to order at 5:30 p.m. Chairman Souligny asked the public to stand for a moment of silence in remembrance of the victims of the Las Vegas shooting. The Pledge of Allegiance was led by Mr. Souligny. PUBLIC COMMENT: A member of the public expressed a desire for the Town to invest in playground equipment for the area, and asked if donations could be made by events asking for fee waivers. APPROVAL OF AGENDA: Stephans/Bernard moved to approve the October 3, 2017 Agenda. Motion carried unanimously. APPROVAL OF MINUTES: Radtke/Stangle moved to approve the minutes of the September 6, 2017 Board Meeting and the minutes from the September 13, 2017 Special Board Meeting. Motion carried unanimously. ACKNOWLEDGEMENT OF GIFTS: None BOARD MEMBER REPORTS: None CONSENT AGENDA: 1. Approval of the August 2017 financial report including claims paid August 25, 2017 through September 21, 2017 for Fiscal Year 2018. Stephans/Bernard moved to approve the Consent Agenda as written. Motion carried unanimously. ADMINISTRATIVE AGENDA: 1. Not for possible action: Annual training regarding Open Meeting Law, Ethics and Land Planning conducted by Ryan Russell, Town Attorney. Mr. Russell gave the required annual training for the Board on the Open Meeting Law. James Cavilia, Esq., gave the required annual training for the Board on Land Use Development in regard to the Town’s real property as well as the Douglas County Code surrounding the same. Mr. Russell finished the annual training with a training on Ethics. Public Comment: None 2. For possible action: Discussion and possible action to provide direction to Town Staff regarding a scope of work for design and engineering services for the Fiscal Year 2017/2018 Street Rehabilitation Project. Possible action may include providing direction to Town Staff regarding selecting Lucerne Street or other Town of Minden maintained street or ---PAGE BREAK--- Minden Town Board Minutes October 3, 2017 Page 2 of 4 streets for rehabilitation in the spring of 2018. Discussion and possible action may also include providing direction to Town Staff regarding the possible removal, modification and/or refurbishment of the landscape median on Lucerne. Appearance by JD Frisby, Town Superintendent of Public Works. Mr. Frisby gave the background on this item and explained the desired timelines and asked the Board for direction on what they and the public would desire to see done on Lucerne. Board comments included concern over the amount of traffic on the street with the new developments that are planned in the area, concerns over the replacement of the water main under the street, the desire to keep the trees, the size of the lanes on Lucerne vs. Ironwood. Staff explained that the water main under Lucerne is not scheduled to be replaced for a long time and relayed some of the concerns with the trees and the watering issues. Questions were also brought up regarding the possible savings with keeping medians and having to pave less. Several Board Members expressed concerns of making changes at Hwy 395 and Lucerne when it is unknown as to what will happen with NDOT and a possible light at that intersection. Public Comment: Comments included the desire to keep trees, concern over the timeline and cost, the possibility of doing this in phases, doing a less expensive option and using the saved funds to repair many of the existing roads. Some members of the public recommended a desire to keep Lucerne aligned with the look of Ironwood. The Board discussed the desire for a combination of the Staff proposals including a bike lane, the desire to keep as many of the existing trees as possible, being proactive regarding the eventual light at Hwy 395 and Lucerne, and the need to look at the cost of trying to keep the existing medians and weigh that with the total cost of the project. After thoughtful and intelligent deliberation Stephans/Bernard moved and seconded direction to authorize Staff to seek out a scope of work from the engineering pool to come back with options that include some of the Board’s comments. Motion carried unanimously. 3. For possible action: Discussion and possible action to approve, approve with conditions, continue or deny a request to increase parking spaces designated for Electric Vehicle (EV) charging on the north side of Fourth Street between US Highway 395 and Esmeralda Avenue from two to three spaces. Appearance by Carlo Luri, Director of Government Affairs, Bently Enterprises, LLC. Mr. Luri explained the reasons behind the request. He also explained how this can be a draw to travelers to stop. Board comments included concern over parking and questions over the cost of charging. Public Comment: A member of the public expressed concerns over the parking situation in Downtown. After thoughtful and intelligent deliberation Bernard/Stephans moved to approve a request to increase parking spaces designated for Electric Vehicle (EV) charging on the north side of Fourth ---PAGE BREAK--- Minden Town Board Minutes October 3, 2017 Page 3 of 4 Street between US Highway 395 and Esmeralda Avenue from two to three spaces. Motion carried unanimously. 4. For possible action: Discussion and possible action to approve, approve with conditions, continue or deny a request to modify the existing Minden Park Gazebo capital project or direct Staff to add a new capital improvement project for Fiscal Year 2019 to include possible removal, modification and/or refurbishment of the large planter in Minden Park with the evergreen tree adjacent to the flag pole. Discussion and possible action may include directing Staff to bring design options to the Board for consideration with an engineer’s estimate of probable cost to remove the above referenced tree and planter and replace both with a splash pad. Appearance by JD Frisby, Town Superintendent of Public Works. Ms. Davidson gave an explanation as to the request to bring the possible splash pad in Minden Park forward to the Board for discussion. Direction was also requested on the placement of the Minden Rotary monument. Board comments included the desire to separate this from the Gazebo project, the desire to keep families in Minden Park, concern over water conservation, and possible other locations for the splash pad. Staff explained how it would reuse the water to keep aligned with the Town’s Water Conservation Plan. Public Comment: Members of the public expressed concern over the liability with adding a splash pad, concerns about the noise, questions regarding of the times it would be available for use, the desire for tranquility and fitting in with the demographics. After thoughtful and intelligent deliberation Stangle/Radtke moved to direct Staff to bring back design options for the Board with an engineer’s estimate of cost to replant the tree and put in a splash pad in Minden Park. Motion passed 3-2 with Souligny and Stephans voting no. 5. For possible action: Discussion and possible action to approve, approve with conditions, continue or deny a request to place and decorate a Christmas tree annually at Minden Gateway and to set a budget for the project this year. Appearance by Member, Roxanne Stangle. Ms. Stangle gave a background on how Minden used to showcase a Christmas tree, and expressed the desire to place a Christmas tree in Minden Gateway Park. Board comments included the desire for a live tree, the possibility of transplanting the tree from Minden Park there, wanting to decorate the entrance into the Town, concern over the price and the size needed to stand out. Public Comment: Members of the public expressed a desire to have a live tree at Gateway, and agreement with the possibility of relocating the tree from Minden Park. After thoughtful and intelligent deliberation Stangle/Radtke moved to approve a request to place a commercial Christmas tree annually at Minden Gateway and to set a budget not to exceed $15,000. Motion failed 2-3 with Souligny, Bernard and Stephans voting no. 6. For possible action: Discussion and possible action to adopt, adopt with modifications, continue or deny the 2017/2018 Town of Minden Strategic Plan assembled by Town Staff ---PAGE BREAK--- Minden Town Board Minutes October 3, 2017 Page 4 of 4 pursuant to Board direction from the September 13th Strategic Planning Session. Appearance by Jenifer Davidson, Minden Town Manager. Ms. Davidson provided the 2017/2018 Town of Minden Strategic Plan to the Board for review and comments and possible adoption if there were no changes. Board comments included the desire to get the ball rolling, the desire for a workshop for the wholesale water system, and the desire on moving forward on the plan for prosperity update with or without a consultant and possible collaboration with the Town of Gardnerville. Concern was expressed over the magnitude of the amount of work involved when planning land use for the future of the Town. It was also expressed that there is a need to look at the service area and what the Town plans for domestic wells near the service area. Public Comment: None After thoughtful and intelligent deliberation Radtke/Stephans moved to approve the 2017/2018 Town of Minden Strategic Plan as presented in regards to strategic objective #1 and conditionally approve strategic objective #2 under the option of assistance from a consultant conditioned upon Staff reaching out to the Town of Gardnerville to see if there is a way to coordinate and possibly cost share. Motion carries unanimously. 7. For possible action: Discussion and possible action to direct Staff in relation to Staff Reports. Discussion shall include a Staff Report on the activities, progress on or status of assigned tasks and projects, or general information regarding operations and projects related to trash, retail and wholesale water service, and other functions of the Town of Minden. Appearance by Jenifer Davidson, Town Manager and JD Frisby, Superintendent of Public Works. Ms. Davidson presented the updated website with the plan to go live in the next few weeks. Mr. Frisby gave an update on crack sealing. The Board thanked Town Staff for all their hard work on the website and asked for more information on Homecoming on Wednesday, October 4th. Public Comment: A member of the public gave an invitation to Town Staff to a cyber security breakfast held by the Carson Valley Chamber. PUBLIC COMMENT: None ADJOURNMENT: Bernard moved to adjourn the meeting at 8:55 p.m.