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The Minden Town Board meeting was held starting at 5:30 p.m. on Wednesday, March 1, 2023, at 1602 Esmeralda Ave, Minden, Nevada. Board Members present: Susan Jackson, Larry Walsh, Bryan Davis and Steven Thaler. Staff present: Ryan Russell, JD Frisby, Marcie Schurke, Jeff Cady and Rachel Hamer. Chairman Thaler called the meeting to order at 5:30 p.m. The Pledge of Allegiance was led by Member Walsh. PUBLIC COMMENT: Mr. Pohlman gave public comment regarding trash pickup and possible rate increases. APPROVAL OF AGENDA: Davis/Jackson moved and seconded approval of the March 1, 2023, Agenda as presented. Motion carries unanimously. APPROVAL OF MINUTES: Walsh/Jackson moved and seconded approval of the February 1, 2023 Board Meeting Minutes. Motion carries unanimously. ACKNOWLEDGEMENT OF GIFTS: Mr. Frisby relayed that the Carson Valley Visitors Authority is going to co-sponsor the Hot August Nights Poker Run in an amount of $500.00 BOARD MEMBER REPORTS: Member Jackson thanked Staff for their hard work in the snow. Chairman Thaler thanked Staff for all their work during the bad weather this month. CONSENT AGENDA: 1. Approval of the February 2023 financial report including claims paid January 21, 2023 through February 17, 2023 for Fiscal Year 22/23. 2. Approval of a request by Douglas County Parks and Recreation to waive park rental fees, provide staff to monitor the park, assist with cleanup of the events and provide trash dumpsters at no charge for each concert in the park and to contribute Town Funds not to exceed $5,500 in FY 22/23 to sponsor the 2023 Summer Concert Series, which include two concerts in FY 22/23 and three concerts in FY23/24. Approval of the request will include: closure of Fifth Street between Esmeralda Avenue and Mono Avenue from 7:00am to 9:00pm and Esmeralda Avenue from 5th Street to 6th Street from 5:00pm to 9:00pm May 26th, June 16th, July 7th, August 4th and August 25th for the 2023 Summer Concert Series. 3. Approval of a request by Town Staff to close the following streets for the Town of Minden 4th of July Celebration and Children’s Patriotic Bike Parade from 8:00am until 4:00pm on Tuesday, July 4, 2023: Esmeralda Avenue from Fourth Street to Sixth Street and Mono Avenue from Fifth Street to Sixth Street, and Fifth Street and Sixth Street from Esmeralda Avenue to Mono Avenue. ---PAGE BREAK--- Minden Town Board Minutes March 1, 2023 Page 2 of 4 4. Approval of a request by the Northern Nevada Chapter of Inliners International for a street closure and fee waiver for a Car Show. If approved, closure will include Esmeralda Ave between Fourth Street and Sixth Street and Fifth Street from Mono Ave to the Alley between US Hwy 395 and Esmeralda Avenue from 6:00am to 3:00pm on June 3, 2023 and June 1, 2024. Jackson/Davis moved and seconded approval of the Consent Agenda. Motion carries unanimously. ADMINISTRATIVE AGENDA: 1. For possible action: Discussion and possible action to recommend to Douglas County approval, approval with conditions, continue or denial of Development Application DP 22-0227, a Major Design Review Application for Scooter’s Coffee, Minden, a proposed Commercial Development located at 1752 US Hwy 395 N. Minden, NV 89423, APN 1320-30-211-103. Appearance by Alexander C. Johnson, CEO & Managing Partner of Johnson Java, LLC. Mr. Johnson gave a presentation regarding the development application for Scooter’s Coffee. He brought up highlights of the company and what the business model looks like. He offered to answer any questions that the Board may have. Member Walsh asked how many employees will be employed. They estimate 10-15 employees with a starting wage above minimum wage to try and keep above minimum wage. Member Jackson asked if this was going to work with as many coffee shops as there are in the Town and how competitive the pricing is. Mr. Johnson relayed that, yes, he believes that this can be a great place for the franchise, and look to be around the price of a Dutch Brothers drink. Vice-Chair asked how they found this location. Mr. Johnson said he had a great broker and the real estate team at Scooter’s were able to help franchise owners identify locations that may work. Chairman Thaler asked where the closest place is to go to one and what is the time line look like. They are hoping to look at April. The name Scooter’s came from the quickness of service. Mr. Frisby relayed what the Staff recommendations are in regards to this development and the color scheme. He also asked for some consideration regarding the vegetation. He also brought up the traffic changes regarding Muller Parkway and wanted to relay to the applicant that this will change traffic flows in the future. Public Comment: None After thoughtful and intelligent deliberation, Jackson/Davis moved and seconded to recommend to Douglas County approval, with Staff conditions as outlined in the backup, the Development Application DP 22-0227, a Major Design Review Application for Scooter’s Coffee, Minden, a proposed Commercial Development located at 1752 US Hwy 395 N. Minden, NV 89423, APN 1320-30-211-103. Motion carries unanimously. ---PAGE BREAK--- Minden Town Board Minutes March 1, 2023 Page 3 of 4 2. For possible action: Discussion and possible action to approve, approve with conditions, continue or deny a draft Interlocal Agreement between Carson City, a consolidated municipality and political subdivision of the State of Nevada, and the Town of Minden, an unincorporated Town and political subdivision of the State of Nevada, as it relates to phasing the increase in landfill rates, and authorize the Chairman to execute an agreement acceptable to Town Counsel. Appearance by JD Frisby, Town Manager. Mr. Frisby gave the background on the landfill increase and how this will affect rates. Member Walsh thanked Staff for going after this. Chairman Thaler brought up if there was a way to take our trash to the transfer station in Douglas County. Public comment: None After thoughtful and intelligent deliberation, Walsh/Jackson moved and seconded approval of a draft Interlocal Agreement between Carson City, a consolidated municipality and political subdivision of the State of Nevada, and the Town of Minden, an unincorporated Town and political subdivision of the State of Nevada, as it relates to phasing the increase in landfill rates, and authorize the Chairman to execute an agreement acceptable to Town Counsel. Motion carries unanimously. 3. For possible action: Discussion and possible action to provide direction to Staff regarding a staff presentation on the FY 22/23 Financial State of the Town for the Town of Minden. Appearance by Marcie Schurke, Senior Accountant and JD Frisby, Town Manager. Mr. Frisby kicked off the presentation with projects, highlights and accomplishments. Ms. Schurke went over the status of each of the funds and offered to answer any questions the Board may have. Chairman Thaler brought up concern regarding the funding of the trash fund reserves when we push to purchase another trash truck. Public comment: None After thoughtful and intelligent deliberation, Davis/Walsh moved and seconded to accept the State of the Town report. For possible action: Discussion and possible action to direct Staff in relation to Staff Reports. Discussion shall include a Staff Report on the activities, progress on or status of assigned tasks and projects, or general information regarding operations and projects related to trash, retail and wholesale water service, and other functions of the Town of Minden. Appearance by Jeff Cady, Public Works Superintendent and JD Frisby, Town Manager. Mr. Cady gave some updates on issues with matters related to public works and offered to answer any questions that the Board may have. ---PAGE BREAK--- Minden Town Board Minutes March 1, 2023 Page 4 of 4 Mr. Frisby gave a short update on several projects and offered to answer any questions the Board may have. Ms. Hamer relayed that the March residential bills will be in a new format. Public Comment: None ADJOURNMENT: Chairman Thaler adjourned the meeting at 6:37 pm.