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The Minden Town Board meeting was held starting at 5:30 p.m. on Wednesday, October 10, 2018, at 1602 Esmeralda Ave, Minden, Nevada. Board Members present: John Stephans, Matt Bernard, Bill Souligny, Roxanne Stangle and Glen Radtke. Staff present: Ryan Russell, JD Frisby, Jeff Cady, and Rachel Hamer. Chairman Bernard called the meeting to order at 5:30 p.m. The Pledge of Allegiance was led by Roxanne Stangle. PUBLIC COMMENT: Mr. Turner commented on concerns for the future. He challenged the Board Members to read books that he previously donated to the Town. He cited several other books and videos in reference to his point. Mr. Ritch Wagner, the President of the Winhaven Collection Homeowners Association Board, submitted a letter for public comment regarding the proposed apartments for the Deverill Project at the corner of Ironwood & Lucerne St. Mr. Hooven, a resident in Winhaven and a Member of the Winhaven HOA Board, expressed concern over the project. APPROVAL OF AGENDA: Radtke/Souligny moved to approve the October 10, 2018 agenda. Motion carries unanimously. APPROVAL OF MINUTES: Stangle/Radtke moved to approve the August 29th, 2018 Special Board Meeting and the September 5, 2018 meeting. Motion carried unanimously. ACKNOWLEDGEMENT OF GIFTS: Mr. Frisby presented Ms. Hamer with a Recognition of Excellence Award. BOARD MEMBER REPORTS: Mr. Souligny gave an update on CVAC as well as the Nevada League of Cities. Mr. Bernard gave an update on the Seeman Pond acquisition. VFW thanked the Board for the VIP tickets for the Airshow. CONSENT AGENDA: 1. Approval of the September 2018 financial report including claims paid August 24, 2018 through September 27, 2018 for Fiscal Year 18/19. 2. Adoption of Town of Minden Resolution number 2018R-050 augmenting Fiscal Year 2018/2019 Town of Minden General Fund (630) and Minden Capital Projects Fund (636) budgets and amending the Minden Water Retail Fund (640) budget for FY 17/18 Carryover Purchase Orders. Stephans/Stangle moved and seconded to approve the Consent Agenda. Motion carried unanimously. ADMINISTRATIVE AGENDA: 1. For possible action: Discussion and possible action to accept, accept with conditions, continue or deny a request by C.O.D Casino to extend their existing approved street closures to include ---PAGE BREAK--- Minden Town Board Minutes October 10, 2018 Page 2 of 4 closure Esmeralda Avenue between Fourth Street and Fifth Street May 25th, July 6th, and September 14th in 2019 from 8:00 am until 3:00 pm for a Car Show event. Appearance by Duane Hayward, COD Casino. Mr. Hayward explained why the request has come back before the Board. Ms. Stangle asked for Mr. Hayward to have a conversation with the businesses on Esmeralda as it will impact their businesses. Public comment: None After thoughtful and intelligent deliberation Radtke/Stangle moved and seconded to approve a request by C.O.D Casino to extend their existing approved street closures to include closure Esmeralda Avenue between Fourth Street and Fifth Street May 25th, July 6th, and September 14th in 2019 from 8:00 am until 3:00 pm for a Car Show event. Motion carries unanimously. 2. For possible action: Discussion and possible action to recommend to Douglas County approval, approval with conditions, continue or denial of Development Application DP 18-0196, a Major Design Review Application to construct a proposed Human Bean drive-through retail/coffee shop development located on the south side of U.S. Highway 395, at the intersection of Lucerne St. and U.S. Hwy 395 in Minden, APN 1320-30-802-030. Appearance by Angela Fuss, Lumos & Associates. Ms. Fuss gave a presentation regarding the proposed Human Bean Drive-through Coffee Shop. Board comments included questions on traffic and if there will have to be fees paid towards a possible light at Lucerne. Public comment: Jim Tietgens a concerned citizen who lives in Winhaven wanted to know what the trigger was for the light to be put in at Lucerne. After thoughtful and intelligent deliberation Stephans/Radtke moved and seconded to approve the Development Application DP 18-0196, a Major Design Review Application to construct a proposed Human Bean drive-through retail/coffee shop development located on the south side of U.S. Highway 395, at the intersection of Lucerne St. and U.S. Hwy 395 in Minden, APN 1320-30-802-030 with the condition that Staff recommendations are followed. Motion carries unanimously. 3. For possible action: Discussion and possible action to recommend to Douglas County Staff approval, approval with conditions, continuance or denial of DP 18-0200, a Residential Planned Development. This application has been submitted by Town Homes at Monterra III, LLC; which include all of APN 1320-29-601-002. If approved, approximately 4.77 acres would be subdivided into 46 total units. Appearance Keith Ruben, Director of Planning, RO Anderson Engineering. Mr. Bernard recused himself from this item as he works in a capacity for RO Anderson Engineering. Ms. Cate Cunningham gave a presentation on the proposed development. The units will be owner occupied. The applicant will be required to have a plan for trash collection which Town Staff will approve. The elevations will be 35’. ---PAGE BREAK--- Minden Town Board Minutes October 10, 2018 Page 3 of 4 Board comments included concern over trash pickup, maintenance of the park area, questions on fencing and the size of the homes. The park area will be maintained by an HOA. The County currently maintains the Buckeye Roadway trail. Public comment: Mr. Hooven expressed a concern over traffic. Mr. Rueben explained they are within County requirements for parking and traffic. Mr. Pohlman asked the question what kind of price range these will be sold at. After thoughtful and intelligent deliberation Stangle/Radtke moved and seconded to approve DP 18-0200, a Residential Planned Development. This application has been submitted by Town Homes at Monterra III, LLC; which include all of APN 1320-29-601- 002 conditioned Staff recommendations are followed. Motion carries 4-0 with Bernard abstaining. 4. For possible action: Direction and possible action to provide direction to Staff in relation to a presentation by Bruce Scott, Resource Concepts Inc., regarding the status of the Town’s water rights. Appearance by Bruce Scott, Principal Engineer for Resource Concepts Inc. Mr. Scott gave the background for the item and a presentation on the status of the Towns water rights as well as the status of 1295 acre feet that Minden holds for Douglas County. Mr. Scott expressed a desire for some direction from the Board to clarify some of the relinquishments and extinguishing supplemental water rights and minor housekeeping items. Board comments included clarification that changing the place of use boundary line did not obligate us to pump more water but allowed Douglas County to use our water in that expanded area. Mr. Bernard asked how water rights are chosen for certain areas and questioned what the process is to deal with these issues in moving forward. Mr. Scott explained that the Town would keep the oldest highest priority water rights and that he and his staff are working on cleaning up the water rights allocation where 2018 will be ground zero so that all entities have the ability to start fresh and be on the same page. Mr. Bernard also asked about the cost of the 1295 acre feet and who has paid for that. Mr. Scott said that the 1295 is to be borne by the Town, but some of the filings would be paid by Douglas County and Carson City. Mr. Stephans asked about the timelines for completion. Public comment: Mr. Hellwinkel brought up concern over the upcoming election and how that may impact the Towns pumping and the threat of water being pulled away from the Valley by outside entities. Mr. Bruce gave clarification on the Southern Nevada water issues. Mr. Turner recommended some videos regarding water. Mr. Pohlman asked if the water is on to Clear Creek and if they have permission to do so. No action taken. 5. Not for possible action: A presentation regarding the implementation of the Online Bill Pay System for Town of Minden water and trash services. Appearance by Rachel Hamer, Town of Minden Administrative Services Manager. ---PAGE BREAK--- Minden Town Board Minutes October 10, 2018 Page 4 of 4 Ms. Hamer gave a presentation on the implementation of the new credit card processing software for trash and water payments. Board comments included thanks to the Staff for all their work on this project. Public Comment: None 6. Not for possible action: Annual training regarding Open Meeting Law, Ethics and Land Planning conducted by Ryan Russell, Town Attorney. Mr. Russell gave a presentation regarding Open Meeting Law, Ethics and Land Planning. Public comment: None 7. For possible action: Discussion and possible action to direct staff in relation to Staff Reports. Discussion shall include a Staff Report on the activities, progress on or status of assigned tasks and projects, or general information regarding operations and projects related to trash, retail and wholesale water service, and other functions of the Town of Minden. Appearance by Jeff Cady, Public Works Superintendent and JD Frisby, Town Manager. Mr. Cady gave an update on the functions of Public Works. Mr. Frisby gave an update on the splash pad and the update to the plan for prosperity. Questions were asked regarding the safety around the splash pad and the flag pole as well as the timing for the recycling center. Public comment: None PUBLIC COMMENT: Mr. Turner recommended the Board read several books and expressed concern over people being pushed off of rural lands and into cities and with the UN Agenda 21. ADJOURNMENT: Mr. Souligny moved to adjourn the meeting at 7:47pm.