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The Minden Town Board meeting was held starting at 5:30 p.m. on Wednesday, January 10, 2024, at 1602 Esmeralda Ave, Minden, Nevada. Board Members present: Bill Driscoll, Bryan Davis, Steven Thaler, and Larry Walsh. Susan Jackson was absent. Staff present: Ryan Russell, JD Frisby, Marcie Schurke, and Rachel Hamer. Chairman Davis called the meeting to order at 5:30 p.m. The Pledge of Allegiance was led by Rachel Hamer. PUBLIC COMMENT: Mimi Moss gave public comment regarding the lack of maintenance at Jake’s Wetland and the Martin Slough Trail. She asked if monies could be set aside from the Capital Projects list to dedicate to the maintenance of these areas. APPROVAL OF AGENDA: Thaler/Walsh moved and seconded approval of the, January 10, 2024, Agenda as presented. Motion carries unanimously. APPROVAL OF MINUTES: Driscoll/Thaler moved and seconded approval of the December 6, 2023, Board Meeting Minutes. Motion carries unanimously. ACKNOWLEDGEMENT OF GIFTS: None at this time. BOARD MEMBER REPORTS: Chairman Davis thanked Staff for working so hard on getting Christmas down. He thanked the public for helping him through his first meeting. CONSENT AGENDA: Public Comment: None 1. Approval of the December 2023 financial report including claims paid November 25, 2023 through December 22, 2023 for Fiscal Year 23/24. 2. Approval of TOWN OF MINDEN PROCLAMATION NO. 2024P-001: A proclamation declaring the Month of January as National Radon Action Month in Minden. Walsh/Thaler moved and seconded approval of the Consent Agenda as presented. Motion carries unanimously. ---PAGE BREAK--- Minden Town Board Minutes January 10, 2024 Page 2 of 6 ADMINISTRATIVE AGENDA: 1. For possible action: Second public hearing. Discussion and possible action to approve, approve with conditions, continue or deny Town of Minden Resolution Number TOM2023R-03 to increase by an amount not to exceed 25% Town trash removal rates for all classes of service. Possible action may also include increasing the cost for an extra can from $7 per quarter to $15.00 and establishing a cost of service-based user charge for the residential dumpster program. Appearance by JD Frisby, Town Manager and Marcie Schurke, Town Accountant. Mr. Frisby relayed that this is the same as last meeting. Member Thaler relayed that he didn’t have concerns since this was the exact same. No further Board comments. Public comment: None After thoughtful and intelligent deliberation, Walsh/Thaler moved and seconded approval of Town of Minden Resolution Number TOM2023R-03 to increase by an amount not to exceed 25% Town trash removal rates for all classes of service. Possible action may also include increasing the cost for an extra can from $7 per quarter to $15.00 and establishing a cost of service based user charge for the residential dumpster program. Motion carries unanimously. 2. For possible action: Discussion and possible action to recommend to Douglas County approval, approval with conditions, continue or denial of Development Application DP 23-0197, a Major Design Review Application for Springhill Suites at Carson Valley Inn, proposed Commercial Development located at 1627 N. Hwy 395 in Minden, which includes APN’s 1320-29-401-018, 014 and a portion of 020. Appearance by Larry Henry, Project Architect, Wood Rodgers, Inc. Mr. Frisby relayed this is the second reading for this item. Mr. Henry discussed the changes that they made and that he has met with Kate Moralas-O’Neil, with Community Development, to discuss and work with them on finding some compromises. Members Walsh, Driscoll, and Thaler thanked the applicant for coming back and expressed agreement with the changes. Chairman Davis echoed the thanks. Public comment: Mimi Moss gave public comment and said there are two parts to the design that she felt were discrepancies and brought up an issue with the upward facing lighting. Mr. Henry answered the questions regarding the differences in the rendering and relayed the blue lights have been removed from the project. After thoughtful and intelligent deliberation, Thaler/Walsh moved and seconded the recommendation of approval to Douglas County for Development Application DP 23-0197, a Major Design Review Application for Springhill Suites at Carson Valley Inn, proposed Commercial Development located at 1627 N. Hwy 395 in Minden, ---PAGE BREAK--- Minden Town Board Minutes January 10, 2024 Page 3 of 6 which includes APN’s 1320-29-401-018, 014 and a portion of 020. Recommendation includes the conditions listed by Town Staff in the backup materials. Motion carries unanimously. 3. For possible action: Discussion and possible action to recommend to Douglas County approval, approval with conditions, continue or denial of DP23-0235 Planned Unit Development and Tentative Subdivision Map for Buckeye Farm Neighborhood No. 1 which includes portions of APN 1320-29-601-003, Portions of 1320-29-501-003, Portions of 1320-28-000-046 and 1320-28-000-047 for a total of 89 acres. Appearance by Keith Ruben, Director of Planning, R.O. Anderson. Mr. Rueben gave a presentation to the Board regarding the Buckeye Farms development and the proposed Neighborhood No. 1. Mr. Rueben gave descriptions of not only the location of the project but also the background of the agreements. The presentation also included timelines, phasing plans, park and open space locations, and the change to increase the size of the lots so no RV parking is required. He discussed traffic and the differences of the conceptual specific plan and what is currently proposed. Mr. Rob Anderson gave further information on timing and the inclusion of the Town of Minden design standards on the Specific Plan. He rebutted several of the points brought up on the Staff Report in the packet materials. He mentioned that he understands that there is not a water model submitted. Since the outlines of the street patterns were not laid out for the subsequent phases, he did not feel it was prudent to move on the water model at this time. Mr. Frisby relayed that this recommendation of denial is not because he does not believe in the development, but because he feels this does not match with what was put forward with the original specific plan. Town Staff is not opposed to this phase coming forth first as a minor modification. He expressed frustration with the lack of the communication as this process has gone along, and has concerns for the project as it continues. He brought up the need for a water capacity model as this will double the size of the Town and that it was a requirement set forth in the Specific Plan. Member Thaler had a couple questions regarding the project and the development of the plan. Mr. Rueben explained some of the timing and how the design comes about. Member Thaler asked for clarification regarding the streets, the water system analysis, and what conditions planning put on the project. Mr. Park relayed that he was not given the conditions from the County until just before the meeting. Member Driscoll asked if a member of the planning commission could speak to the conditions. Maureen Casey, a member of the Douglas County Planning Commission, relayed that the development was approved with the condition that a meet and confer is to happen between the applicant and Community Development. Mr. Tom Dallaire gave a little background on the conditions that were brought forward to the applicant. Vice Chairman Walsh gave comment on the Planning Commission meeting and points that were brought up that he felt were of value. He mentioned that he was excited to have ---PAGE BREAK--- Minden Town Board Minutes January 10, 2024 Page 4 of 6 the project come forward as he enjoyed the open space and the green space on the original specific plan, and that he didn’t feel the new proposal kept with some of the more desirable features of the specific plan. Public comment: Chairman Davis relayed the Town received submitted public comment regarding the item and is attached. Mimi Moss gave public comment regarding the flood zones, an amendment is needed for removing the multi-family housing, she asked what do the homes that back up to the open space have for fencing. Robert Pohlman gave public comment on water rights and the conditions from the Planning Commission meeting that pertain to the Town. Member Driscoll asked for clarification on missing submittals as brought up from the Planning Commission Meeting. Mr. Rueben and Mr. Dallaire discussed the items Member Driscoll was asking about. Member Thaler expressed frustration over feeling like not all of the information is available, and asked if there is a time crunch. Mr. Anderson relayed that there is a time crunch for several reasons. Chairman Davis called for a 15 minute break. 15 minute break. Mr. Russell gave the Board several options for how to move forward. Vice Chairman Walsh expressed disappointment for the applicant at getting the conditions so close to the Planning Commission meeting. Member Thaler expressed frustration that due to the conditions being given late, he and the Board are not getting all of the information, and asked if there was a way to continue the item. Member Driscoll relayed he is not opposed to the continuation, but expressed concern with the look. After thoughtful and intelligent deliberation, Thaler/Walsh moved and seconded recommend continuation of this item to the February 7, 2024 regularly scheduled Town Board Meeting. Motion carries unanimously. 4. For possible action: Discussion and possible action to approve, approve with conditions, or deny a CVIC Hall rental fee waiver request by Project Prom of Northern Nevada, a 501c3 non-profit organization, for an event on February 3, 2024. Appearance by Michelle Brown, President of Project Prom of Northern Nevada. Ms. Brown gave a short background on Project Prom of Northern Nevada and why this is before the Board. She offered to answer any questions the Board may have. No Board Comments. Public comment: None After thoughtful and intelligent deliberation, Driscoll/Thaler moved and seconded approval of a CVIC Hall fee waiver request by Project Prom of Northern Nevada, a ---PAGE BREAK--- Minden Town Board Minutes January 10, 2024 Page 5 of 6 501c3 non-profit organization, for an event on February 3, 2024. Motion carries unanimously. 5. For possible action: Discussion and possible action to approve, approve with conditions, continue or deny a request by Town Staff to utilize Resource Concepts Inc., to design the Tenth Street sidewalk and streetscape improvement engineering in the amount of $17,200.00. If approved, the Board may also authorize the Town Manager to execute an agreement for the same on behalf of the Town. Said Agreement may authorize the Town Manager to execute change orders up to 10% of the contract amount. Appearance by JD Frisby, Town Manager. Mr. Frisby introduced this item and relayed that Resource Concepts was asked to work with the Town on this project as they did all of the design and engineering for the prior phases of County Road streetscape improvements. Mr. Davis asked a question regarding the existing landscaping and the right of way. Public comment: None After thoughtful and intelligent deliberation, Thaler/Walsh moved and seconded approval of a request by Town Staff to utilize Resource Concepts Inc., to design the Tenth Street sidewalk and streetscape improvement engineering in the amount of $17,200.00. Approval includes authorization for the Town Manager to execute an agreement and approval of change orders up to 10% of the contract amount. Motion carries unanimously. 6. For possible action: Discussion and possible action to provide direction to Town Staff regarding the proposed process for the development, review, consideration and possible approval of the final fiscal year 2023/2024 Town of Minden Budget. Appearance by JD Frisby, Town Manager. Mr. Frisby offered to answer any questions the Board may have. No Board comments. Public comment: None After thoughtful and intelligent deliberation, Thaler/Walsh moved and seconded the proposed process for the development, review, consideration and possible approval of the final fiscal year 2023/2024 Town of Minden Budget as presented. Motion carries unanimously. 7. For possible action: Discussion and possible action to approve, approve with conditions, continue or deny Town of Minden Resolution TOM2024R-001 augmenting the fiscal year 2023/2024 budget. Appearance by JD Frisby, Town Manager. Marcie Schurke gave the breakdown of the augment. This is the annual process to move over the ending fund balance from last Fiscal Year. No comments from the Board. ---PAGE BREAK--- Minden Town Board Minutes January 10, 2024 Page 6 of 6 Public comment: None After thoughtful and intelligent deliberation, Walsh/Thaler moved and seconded approval of Town of Minden Resolution TOM2024R-001 augmenting the fiscal year 2023/2024 budget. Motion carries unanimously. 8. Not for possible action: Annual training regarding Open Meeting Law, Ethics and Land Planning conducted by Ryan Russell, Town Attorney. A training was given to the Board Members by Town Attorney, Ryan Russell, regarding Open Meeting Law, Ethics, and Land Planning. Public comment: None No action on this item. 9. For possible action: Discussion and possible action to direct Staff in relation to Staff Reports. Discussion shall include a Staff Report on the activities, progress on or status of assigned tasks and projects, or general information regarding operations and projects related to trash, retail and wholesale water service, and other functions of the Town of Minden. Appearance by Jeff Cady, Public Works Superintendent and JD Frisby, Town Manager. Mr. Frisby gave an update of several items of interest. Public comment: None ADJOURNMENT: Chairman Davis adjourned the meeting at 8:30p.m.