Full Text
The Minden Town Board meeting was held starting at 5:30 p.m. on Wednesday, September 5, 2018, at 1602 Esmeralda Ave, Minden, Nevada. Board Members present: John Stephans, Matt Bernard, Bill Souligny, Roxanne Stangle and Glen Radtke. Staff present: Ryan Russell, JD Frisby, Jeff Cady, and Rachel Hamer. Chairman Bernard called the meeting to order at 5:30 p.m. The Pledge of Allegiance was led by Glen Radtke. PUBLIC COMMENT: Mr. Turner expressed concerns on the Plan for Prosperity. His concerns revolve around the need for industry that would bring in jobs and economic growth. It has not talked about property values and the impacts and he asked if there will be a vote by the general population to approve it. APPROVAL OF AGENDA: Radtke/Stangle moved to approve the September 5, 2018 agenda. Motion carries unanimously. APPROVAL OF MINUTES: Stangle/Radtke moved to approve the August 1, 2018 meeting. Motion carried unanimously. ACKNOWLEDGEMENT OF GIFTS: None BOARD MEMBER REPORTS: Mr. Souligny gave an update on League of Cities and what they are working on. He also gave an update on the concerts for Carson Valley Arts Council. Mr. Bernard gave an update on the Seeman pond and the Counties intention to have it before the Board for the October BOCC meeting. Mr. Stephans gave an update on the Aviation Roundup event. CONSENT AGENDA: 1. Approval of the August 2018 financial report including claims paid July 20, 2018 through August 23, 2018 for Fiscal Year 2018 and 2019. 3. Approval of a request by Esmeralda Market event Promoters for the Town of Minden to sponsor the Minden Spring Arts and Crafts Festival and Inliner Car Show, June 1, 2019 & June 6, 2020. Approval of this request would include waiving fees associated with street closure and providing minimal Town Staff support of the event. Town approval will also include closure of Esmeralda between Fifth Street and Sixth Street; Fifth Street from the alley between Mono Ave and Esmeralda and the alley between Esmeralda Ave and US Hwy 395 from 7:00am to 4:00pm. 4. Approval of a request by Esmeralda Markets event promoters for the Town of Minden to waive the fees associated with the use of the CVIC Hall for half day craft/gift show on December 7, 2019 and December 5, 2020 in exchange for live music/entertainment to be paid for and hosted by Esmeralda Markets for the duration of the show. 5. Approval of the 2018 Town of Minden Christmas Celebration on Friday, November 30, 2018 and the 23rd annual Parade of Lights from Heritage Park to Minden Park Saturday, December 1, 2018. Approval of this request includes closure of the following streets on Friday, November 30th, 2018 from 12:00 pm until 10:00 pm: Esmeralda Avenue between Fourth Street and Sixth ---PAGE BREAK--- Minden Town Board Minutes September 5, 2018 Page 2 of 5 Street; Fifth Street between Mono Avenue and the alley between Highway 395 and Esmeralda Ave. Approval also includes closure of the following streets on Saturday, December 1st, 2018 from 3:00 pm to 10:00 pm: Esmeralda from US Highway 395 to Eighth Street; closure of Eighth, Seventh, Sixth, Fifth and Fourth Streets between US Highway 395 and County Road; Third street between US Highway 395 and Mono, and closure of Mono Avenue between Third and Eighth Street. Ms. Stangle abstained from the motion as she has items on the Consent Agenda. Mr. Bernard pulled item number 2 from the Consent Agenda. Stephans/Souligny moved and seconded approval of the Consent Agenda as written with item number two being pulled. Motion carries 4-0 with Stangle abstaining. ADMINISTRATIVE AGENDA: 2. Consent Agenda: Approval of a request by Esmeralda Market Event Promoters for the Town of Minden to sponsor the Esmeralda Avenue Farmer’s Markets Tuesday evenings from May 14th through September 24th, 2019 and from May 12, 2020 through September 29, 2020. Town approval will include closure of Esmeralda between Fourth Street and Fifth Street and Fifth Street between Esmeralda Avenue and Mono Avenue from 2:00 pm until 8:30 pm. Public Comments: Mr. Anderson from RO Anderson asked for one exit from his parking lot to be opened on Esmeralda during this event. After thoughtful and intelligent deliberation Souligny/Radtke moved and seconded to approve the request by Esmeralda Market Event Promoters for the Town of Minden to sponsor the Esmeralda Avenue Farmer’s Markets Tuesday evenings from May 14th through September 24th, 2019 and from May 12, 2020 through September 29, 2020. Town approval will include closure of Esmeralda between Fourth Street and Fifth Street and Fifth Street between Esmeralda Avenue and Mono Avenue from 2:00 pm until 8:30 pm and is conditioned on the request by Mr. Anderson to leave one exit driveway to his parking lot on Esmeralda open and that 5th Street north of Esmeralda remain open. Motion carries 4-0 with Ms. Stangle abstaining. 1. For possible action: Discussion and possible action to recommend to Douglas County approval, approval with conditions, continue or denial of Development Application DA 18-033, a Major Design Review Application to construct a proposed carwash located at 1665 Hwy 88 in Minden (aka Minden Gateway), APN 1320-30-701-021. Appearance by Keith Shaffer, Manhard Consulting. Mr. Shaffer gave the Board a presentation of the project and what is being proposed. The project would be a drive through car wash in the Gateway Center area. He showed the planned look of the car wash and the desire to have the look fit in with the surrounding commercial businesses. The parking requirements are minimal for this type of project as there are few employees. Mr. Bernard asked what the hours of operation are for the business. Mr. Shaffer said that he believed it might be from 7am to 7pm. Mr. Bernard also expressed concern about the traffic flow in the driveways to the empty area that they are not planning to develop as well as maintenance of the areas that are a weed problem. Mr. Shaffer said that the weeds and curbing that is a problem will ---PAGE BREAK--- Minden Town Board Minutes September 5, 2018 Page 3 of 5 be addressed and they will put in a barrier to the undeveloped area so that traffic will not be able to move into it. Mr. Souligny asked if there is a plan to add auto detailing as parking might be an issue. Mr. Shaffer said that there should not be any cars on the property after hours and there will be no detailing services. Mr. Souligny also asked about signage and lighting and expressed a desire for an updated traffic study. Mr. Shaffer said that they would follow County code and that the majority of the traffic would be coming in off of Hwy 88. Concern was expressed on the traffic pattern for vehicles coming off of Hwy 395. Public comment: Deborah Lang the General Manager from the Holiday Inn Express gave comments regarding the historical information on the Minden Gateway Center regarding roads, signage and the original proposed development. She presented maps of the area and showed that the roundabout and road into this project are owned and maintained by Holiday Inn Express. Ms. Lang also asked to have a letter regarding this project as an attachment to the minutes. After thoughtful and intelligent deliberation Radtke/Souligny moved and seconded to recommend approval to Douglas County of Development Application DA 18-033, a Major Design Review Application to construct a proposed carwash located at 1665 Hwy 88 in Minden (aka Minden Gateway), APN 1320-30-701-021, Subject to the conditions presented by Staff. Motion carries unanimously. 2. For possible action: Discussion and possible action to accept, accept with conditions, continue or deny a bid by Kustom Koatings Inc. for the Fiscal Year 2018/2019 Town of Minden Street Sealing Project for $76,118.48. Possible action may include also accepting the additive alternate bid item(s) to stripe the streets after sealing for $5,400.00 and add a portion of the Monterra Subdivision not to exceed the total approved budget. The total Fiscal Year 2018/2019 Town of Minden Street Sealing Project budget is $100,000. If the bid and bid alternate are accepted the total cost of the project would not exceed $100,000. Appearance by JD Frisby, Town Manager. Mr. Frisby presented this item to the Board as a yearly project that the Town does for the maintenance of the roads and explained why all of Monterra is not planned to be done. The Board expressed a wish for more bids but shared their appreciation of Kustom Koatings and the job that they have been doing. Mr. Souligny asked if the Town was on a cycle for this, and Mr. Frisby said that they do have the intention of keeping this on a four year cycle. Public comment: Mr. Pohlman brought up a request to have the major streets in Winhaven striped. After thoughtful and intelligent deliberation Stephans/Souligny moved and seconded to approve a deny a bid by Kustom Koatings Inc. for the Fiscal Year 2018/2019 Town of Minden Street Sealing Project for $76,118.48. Approval includes also accepting the additive alternate bid item(s) to stripe the streets after sealing for $5,400.00 and add portions of the Monterra Subdivision not to exceed the total approved budget and to include the streets in the Subdivision which will be reimbursed by the HOA for a total amount not to exceed $106,170.52. Motion carries unanimously. ---PAGE BREAK--- Minden Town Board Minutes September 5, 2018 Page 4 of 5 3. For Possible Action: Discussion and possible action to direct Staff regarding possible traffic calming options for various areas of Town, direction may include approval of purchasing equipment in an amount not to exceed $13,894. Appearance by Jeff Cady, Public Works Superintendent. Mr. Cady brought several items to the Board for consideration for traffic calming, and offered to answer any questions that they may have. Public comment: None After thoughtful and intelligent deliberation Stangle/Radtke moved and seconded to direct Staff to budget in next Fiscal Year’s budget for a mobile reader board in an amount not to exceed $8,885. Motion carries unanimously. 4. For possible action: Review, discussion and possible action to revise, revise with conditions or continue the Town of Minden Strategic Plan. Possible action may include providing direction to Town Staff regarding all or portions of the Strategic Plan including but not limited to prioritization of the of the Capital Improvements Projects list. Discussion facilitated by JD Frisby, Town Manager. Mr. Frisby brought forward to the Board an outline of where the Town is on the current Strategic Plan. Discussion involved updating the Board on the current status of the objectives and find if the Board has a desire to add to the current objectives as well as set priorities on the Capital Improvements Projects list. Mr. Souligny asked to make the water summit a yearly meeting and to look at the info from USGS. He also suggested a special meeting in September regarding design standards for inclusion in the update to the Plan for Prosperity. Mr. Stephans asked if we can’t have it in the plan could it perhaps be referenced in the update. Mr. Frisby said that we would reach out to Mr. Race to see how we can go about inserting this without delaying the process. The Board expressed a desire to keep with the two objectives on the Strategic Plan. Mr. Frisby brought forward to the Board the current list of capital projects and if there are any changes to the prioritization of the current items. Mr. Stephans brought up the project on continuing the County Road streetscape project from 10th Street to Hwy 88. Mr. Souligny brought up the basement of the CVIC Hall for improvements. Discussion also revolved around the possible acquisition of the Seeman Pond and how this may affect the priority list and that the Board could revisit this to re-prioritize at any time. Public comment: Bob Pohlman brought up a question regarding the year that the Well at the Ranch of Gardnerville is planned and if it is paid with connection fees. Mr. Turner brought up websites for information on water and brought up the Plan for Prosperity and Agenda 21 and how it affects State and Community planning. After thoughtful and intelligent deliberation Stangle/Stephans moved and seconded to continue the strategic plan review with the current strategic objectives and CIP confirmed. ---PAGE BREAK--- Minden Town Board Minutes September 5, 2018 Page 5 of 5 The Board directed Staff to work with Mr. Souligny to review and propose potential design standards for possible adoption and if adopted possible inclusion into the Plan for Prosperity. Motion carries unanimously. 5. For possible action: Discussion and possible action to direct staff in relation to Staff Reports. Discussion shall include a Staff Report on the activities, progress on or status of assigned tasks and projects, or general information regarding operations and projects related to trash, retail and wholesale water service, and other functions of the Town of Minden. Appearance by Jeff Cady, Public Works Superintendent and JD Frisby, Town Manager. Mr. Cady gave an update on the progress of the Public Works Department. Mr. Frisby gave an update on the progress with several projects including the splash pad and the Plan for Prosperity. Mr. Stephans brought up the discussion regarding on damages on Gateway from the motorhome incident as well as the status on the Senior Accountant position. Mr. Bernard brought up the status of the water rights status with Mr. Scott, and asked if details regarding how many will serve letters Douglas County has out there. Mr. Souligny brought up the pumping totals on Carson City and what they are allocated. Public comment: Mr. Pohlman requested that the County provide the Town the information on how much water they are providing to North County and asked for clarification on where Minden water is actually going. PUBLIC COMMENT: Mr. Turner gave public comment on a book “Behind the Green Mask,” and asked the Board to read it before approving the Plan for Prosperity. ADJOURNMENT: Ms. Stangle moved to adjourn the meeting at 7:41pm.