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The Minden Town Board meeting was held starting at 5:30 p.m. on Wednesday, August 2, 2023, at 1602 Esmeralda Ave, Minden, Nevada. Board Members present: Susan Jackson, Bill Driscoll, Larry Walsh, Bryan Davis and Steven Thaler. Staff present: Ryan Russell, JD Frisby, Jeff Cady, Marcie Schurke and Rachel Hamer. Chairman Thaler called the meeting to order at 5:30 p.m. The Pledge of Allegiance was led by Member Jackson. PUBLIC COMMENT: Mr. Scribner, a Minden resident, gave public comment regarding the easement between the Winhaven and La Costa neighborhoods, and asked to have the Town address the issue with the maintenance of the easement. APPROVAL OF AGENDA: Jackson/Driscoll moved and seconded approval of the, August 2, 2023, Agenda as presented. Motion carries unanimously. APPROVAL OF MINUTES: Davis/Walsh moved and seconded approval of the July 5, 2023 Board Meeting Minutes. Motion carries unanimously. ACKNOWLEDGEMENT OF GIFTS: Mr. Frisby thanked the Tahoe Douglas Elks Lodge for letting us use the tents again for Hot August Nights. BOARD MEMBER REPORTS: Member Driscoll relayed the Chamber is busy with Main Street Gardnerville. Member Walsh expressed appreciation of the new sign at the Mill. Member Jackson said thank you to Staff for the work in the park. Chairman Thaler relayed that the bears have been active. CONSENT AGENDA: 1. Approval of the July 2023 financial report including claims paid June 24, 2023 through July 21, 2023 for Fiscal Year 22/23 and 23/24. 2. Approval of the 2023 Town of Minden Christmas Celebration on Friday, December 1, 2023 and the 28th annual Parade of Lights from Heritage Park to Minden Park Saturday, December 2, 2023. Approval of this request includes closure of the following streets on Friday, December 1, 2023 from 2:00 pm until 9:00 pm: Fifth Street between Mono Avenue and the Alley between Hwy 395 and Esmeralda Ave and Esmeralda Ave between 4th and 6th Streets. Approval also includes closure of additional streets on Saturday, December 2, 2023 from 3:00 pm to 9:00 pm: Esmeralda Ave. from US Highway 395 to Eighth Street; closure of Eighth, Seventh, Sixth, Fifth and Fourth Streets between US Highway 395 and County Road; Third Street between US Highway 395 and Mono, and closure of Mono Avenue between Third Street and Eighth Street. Public Comment: None ---PAGE BREAK--- Minden Town Board Minutes August 2, 2023 Page 2 of 3 Driscoll/Walsh moved and seconded approval of the Consent Agenda as presented. Motion carries unanimously. ADMINISTRATIVE AGENDA: 1. For possible action: Discussion and possible action to recommend to Douglas County approval, approval with conditions, continue or denial of General Development Application GPA, a Major Variance Review Application for CVI Sign Relocation Project, located on APN 1320-29-401-023. Appearance by Keith Ruben, Director of Planning, RO Anderson. Mr. Ruben gave a brief presentation on the project and offered to answer any questions the Board may have. Member Driscoll asked if this meets the sign ordinance. Mr. Ruben relayed that it does as it was approved with a height variance last time and they are simply moving it to a new location. Public Comment: None After thoughtful and intelligent deliberation, Davis/Jackson moved and seconded to recommend to Douglas County, approval of the General Development Application GPA, a Major Variance Review Application for the CVI Sign Relocation Project, located on APN 1320-29-401-023. Motion carries unanimously. 2. For possible action: Discussion and possible action to direct Staff on potential draft changes to Douglas County Code 18.04.080 - Town of Minden Trash and Garbage collection. Appearance by JD Frisby, Town Manager. Mr. Frisby presented proposed changes from a Staff level and asked for feedback from the Board on several sections and potential changes. Board discussion included questions about how to limit extra trash, handle the 2 yard dumpsters for residents. Board comments included the need for accounts to be in good standing before utilizing the dumpster programs. Public Comment: Mr. Pohlman gave comment that there should be more education on the dumpster program. Mr. Frisby brought forward the need to change the pause on the yard waste to stop from January thru March and limit the number of yard waste cans to two cans for properties under half an acre in size. After thoughtful and intelligent deliberation, Davis/Jackson moved and seconded to direct Staff to proceed with the amendment process to the ordinance as presented and recommended by Staff subject to the condition that ordinance be revised to contain the ability to deny any resident a dumpster whose account is not current, and to revise the green waste program regarding can limits and the availability of the current waste disposal site. Motion carries unanimously. ---PAGE BREAK--- Minden Town Board Minutes August 2, 2023 Page 3 of 3 3. For possible action: Discussion and possible action to approve, approve with conditions, continue or deny a budget transfer to project number 24W03 in the Retail Water Fund in the amount of $294,256. Appearance by Marcie Schurke, Senior Accountant. Ms. Schurke gave a brief background on the need for the transfer and offered to answer any questions the Board may have. Public Comment: None After thoughtful and intelligent deliberation, Jackson/Walsh moved and seconded approval of a budget transfer to project number 24W03 in the Retail Water Fund in the amount of $294,256. Motion carries unanimously. 4. For possible action: Discussion regarding the process to create a Town of Minden Strategic Plan. Discussion may include a review of the strategic planning elements of Douglas County's 2018-2022 Strategic Plan. Appearance by JD Frisby, Town Manager. Mr. Frisby asked the Board for direction on how to move forward on a Strategic Plan for Minden. Board comments included the need to plan for the future and a workshop would be ideal to get feedback from the residents. It was also expressed that there is a need for the Town to be a part of the County’s Strategic Plan. Concern was brought up regarding the need to get the residents involved. The use of a QR code was brought up. Members Davis and Driscoll offered to assist Staff with the survey. Public Comment: Mr. Pohlman gave public comment on the annexation of the new judicial building. No formal action taken. 5. For possible action: Discussion and possible action to direct Staff in relation to Staff Reports. Discussion shall include a Staff Report on the activities, progress on or status of assigned tasks and projects, or general information regarding operations and projects related to trash, retail and wholesale water service, and other functions of the Town of Minden. Appearance by Jeff Cady, Public Works Superintendent and JD Frisby, Town Manager. Mr. Cady gave an update and offered to answer any questions the Board may have. Mr. Frisby gave an update on several projects and items of interest. He brought up the emergency fix for Well 8 and what had happened. Public comment: None ADJOURNMENT: Chairman Thaler adjourned the meeting at 6:52 p.m.