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The Minden Town Board meeting will be held at 5:30 p.m. on Wednesday, June 6, 2012, at 1602 Esmeralda Avenue, Minden, Nevada. NOTICE: NRS 237: The Minden Town Board has adopted a Standard Policy No. 7, which contains a motion regarding Business Impact Statements. When the Town Board approves its agenda, it also approves a motion which includes ratification of staff action taken pursuant to NRS 237.030 et seq. with respect to items on the Board’s agenda. This includes, without limitation, the conclusion that each rule, ordinance, or regulation which is on the Board’s agenda is without direct and significant economic burden on a business or direct restriction on the formation, operation, or expansion of a business; and that each rule, ordinance, or regulation which is on the Board’s agenda for which a BIS has not been prepared does not impose a direct and significant economic impact on a business or a direct restriction on the formation, operation, or expansion of a business. NOTICE: to persons with disabilities: Reasonable efforts will be made to assist and accommodate physically handicapped persons desiring to attend the meeting. Please contact the Minden Town Office in writing at 1604 Esmeralda Avenue in Minden, Nevada or call [PHONE REDACTED] in advance of the meeting, preferably at least 24 hours prior to the meeting, so that the arrangements may be conveniently made. NOTICE: Items on the Agenda may be taken out of order. The Minden Town Board may combine two or more agenda items for consideration. The Minden Town Board may remove an item from the agenda or delay discussion relating to an item on the agenda at any time. Any restrictions on public comment must be reasonable and may restrict time, place and manner of comments but may not restrict comments based on viewpoint. Copies of this notice and agenda have been posted on or before 9:00 a.m. on the third working day before the meeting at the following locations: Minden Administration Office, Minden Post Office, Douglas County Administrative Building, and CVIC Hall bulletin board. 5:30 P.M. CALL MEETING TO ORDER. PLEDGE OF ALLEGIANCE APPROVAL OF AGENDA APPROVAL OF MINUTES: May 2, 2012 Board Meeting ACKNOWLEDGEMENT OF GIFTS ACKNOWLEDGEMENT OF SERVICE AWARDS: PUBLIC COMMENT: Discussion may be limited to three minutes per person at the discretion of the Chair. No action may be taken on a matter raised under this portion of the agenda until the matter itself has been specifically included on an agenda as an item upon which action may be taken. STAFF REPORTS: Items on the Administrative Agenda will not be discussed during staff reports. 1. Public Works: report of activities by Public Works staff. 2. Engineering Report: Discussion may include streets, sidewalks, drainage, water issues and related items. 3. Attorney Report: Discussion may include factual and legal aspects of the performance by the Town and its advisory board of functions granted to the Town under provision of Chapter 269 of the Nevada Revised Statues, the Douglas County Code, the Town ordinances and policies. These items include, without limitation, streets, sidewalks, drainage, water rights, water distribution rates, and Chapter 237 of NRS. This item may include a report on the status of the Ninth Judicial District Court Order affirming Nevada State Engineer Ruling 5791 entered February 24, 2010. 4. Manager’s Report: Discussion may include a report on Manager’s activities, progress on or status of assigned tasks and projects, or general information of interest to the Board. 5. Board member reports: Board member comments Chairman’s report ---PAGE BREAK--- Minden Town Board Agenda June 6, 2012 Page 2 of 3 CONSENT CALENDAR FOR POSSIBLE ACTION Items may be moved to or from the Consent Agenda at the beginning of the Board meeting during the Approval of the Agenda Item by a Town Board member or member of the public. Items on the Consent Agenda may be voted on in a block, i.e., with one motion on all those items, one second to the motion, and one vote by the Board members. Items removed from the Consent Agenda will be heard immediately following the Consent agenda in the same order set forth in the Consent Agenda. 1. Approval of claims through May 2012. 2. Approval of a policy renewal from Nevada Public Agency Insurance Pool (POOL) and authorization of payment to POOL in the amount of Forty-five thousand one seven hundred ninety-three dollars and fifty-seven cents ($45,793.57) for Fiscal Year 2012-2013. 3. Approval of a new lease for Eduardo Alemida and Susan A. Alemida, doing business as Minden Electric, in the CVIC Hall Annex, 1604 Esmeralda Avenue, Suite 203. ADMINISTRATIVE AGENDA: The following item(s) are scheduled for public hearing. At the beginning of each item, the Chairman will read the Agenda item into the public record. Next, Town staff will present a summary of the staff report and recommendation, including any updated information that was received after the date staff reports were distributed. The Board will follow with questions of staff, and then the Chairman will open the hearing to public comment including testimony. Normally, the applicant and/or their representatives are permitted to speak first, followed by Board questions, and then the Chairman will allow comments and questions from the public at large. For items on which action is taken, the Chairman will close the hearing of public comments before a motion is made and a vote is taken. The Chairman has the right to establish reasonable time limits for comments and allow for rebuttal comments. 6:30 p.m. 1. For possible action: Discussion and possible action to approve, approve with conditions, continue, or deny a request by Carson Valley Reforestation and Beautification Foundation, a Nevada non- profit corporation, for approval of not to exceed $5,000 of Town funds to help the Foundation with fertilization, weed control, mowing, pruning, tree replacement and drip line upkeep on the two-mile tree planting project along the US 395 corridor from Genoa Lane to Muller Lane. Appearance by Nick Koropchak, Foundation President. Public comment. 2. For possible action: Discussion and possible action to approve, approve with conditions, continue or deny a proposal to 1) amend the CVIC Hall rental policy by adopting an addendum thereto for non-profit theatrical performance groups; and if 2.1 is approved to 2) set a Theatrical Performance Package rate for non-profit groups to rent the CVIC Hall for one week in an amount not to exceed $1,000; for two weeks in an amount not to exceed $675 per week; and for three weeks in an amount not to exceed $500 per week. Appearance by Jenifer Scott, Minden Town Manager. Public comment. 3. For possible action: Discussion and possible action to approve, approve with conditions, continue or deny a request by George and Barbara Rainey to exchange 2 acre-feet of ground water from Minden for 8 acre-feet of surface water and pay up to $750 plus any fees and costs to reimburse the Town for all administrative charges of Resource Concepts Inc., the Town engineering firm, associated with the exchange. Appearance by Bruce Scott, Town Engineer. Public comment. 4. For possible action: Discussion and possible action to approve, approve with conditions, continue or deny a request by Jeanne M. Higgins, Forest Supervisor, United States Department of Agriculture, to purchase 0.5 acre-feet of water for $6,800 from the Town of Minden for water service through the Indian Hills General Improvement District. The $6,800 would include both the water rights and the fees and costs of effecting the transfer of water rights by Resource Concepts Inc. on behalf of the Town of Minden. Appearance by Bruce Scott, Town Engineer. Public comment. 5. For possible action: Discussion and possible action to approve, approve with conditions, continue, or deny Ordinance 2012-1367 amending Title 18, sections 18.02.020 and 18.04.020 and creating Title 18, Appendix A, and Title 18, Appendix B, to incorporate the current Genoa and Minden Town Boundaries within the County Code to conform the code with previously adopted changes in Ordinance 2012-1357, and other properly related matters. Appearance by Jenifer Scott, Minden Town Manager. Public comment. ---PAGE BREAK--- Minden Town Board Agenda June 6, 2012 Page 3 of 3 6. For possible action: Discussion and possible action to approve, approve with conditions, continue or deny a request to 1) accept a bid by Aqua Drilling for a test well at the Buckeye Maintenance Facility in an amount not to exceed $40,000; and if 6.1 is approved, to 2) authorize the Chairman of the Minden Town Board to execute an agreement for same on behalf of the Town. Appearance by Bruce Scott Town Engineer. Public comment. ADJOURNMENT