Full Text
A Minden Town Board meeting and strategic planning session was held at 1:00 p.m. on Wednesday, September 13, 2017, at 1602 Esmeralda Avenue, Minden, Nevada. Board Members present: John Stephans, Matt Bernard, Bill Souligny, Roxanne Stangle and Glen Radtke. Staff present: Jenifer Davidson, Ryan Russell, JD Frisby, and Ted Thran Chairman Souligny called the meeting to order at 1:00 p.m. The Pledge of Allegiance was led by Radtke. PUBLIC COMMENT: None. APPROVAL OF AGENDA: Stangle/Radtke moved to approve the September 13, 2017 agenda as published. Motion carried unanimously. ADMINISTRATIVE AGENDA: 1. For possible action: Review, discussion and possible action to revise, revise with conditions or continue the Capital Improvement Projects Plan for the Town of Minden. Possible action may include providing direction to Town Staff regarding all or portions of the Capital Improvement Projects Plan. Discussion facilitated by Jenifer Davidson, Town Manager. Ms. Davidson gave a presentation regarding the Capital Improvement Projects Plan. Mr. Souligny asked for an update on the status of the percentage completed of the existing capital projects. Minden Park Public and Board discussion about options at Minden Park included updating the bathrooms or building a stand-alone, as well as how to ensure the aesthetics are still considered. After thoughtful and intelligent deliberation Stephans/Stangle moved to have the Minden Park Gazebo go forward with renovation to get the gazebo up to speed and have staff go with plan A and plan B for ADA compliance with options for the current restrooms and information on the cost of a stand-alone. The last part of the motion would be that the monument project slow down to see what will happen with the Park because there are other items to be talked about. Also, leave the gazebo on the Capital Improvements Plan with the conditions listed. Motion Carried Unanimously. ---PAGE BREAK--- Westwood Park Public and Board discussion about options at Westwood Park included picnic area with BBQ pits and a shelter, pickle ball, basketball courts, restrooms, lighting and storage, seating, splash pads. After thoughtful and intelligent deliberation Stephans/Bernard moved to recommend that Westwood Park stay on the current Capital Projects list, that Staff conduct a Westwood Park public survey to make sure that people around the surrounding park and in the Westwood neighborhood are in favor of this idea as well as the potential improvements to the park which may include Pickle Ball; basketball; restrooms; lighting; storage and seating; and picnic shelter with BBQ pits that are ADA approved. The motion further includes direction to Staff to see what the survey and the cost of doing all these items to utilize the Westwood Park as a family and kid orientated area. Motion Carried with Stangle voting no. Stephans/Stangle moved and seconded a supplemental motion to include a splash pad in the possible options for Westwood Park. Motion carried unanimously. Fishing Pond Mr. Bernard gave a background presentation on the Seeman Ranch and a consideration of a fishing pond. Public and Board discussion about some of the options for the fishing pond included liability and regulatory concerns. After thoughtful and intelligent deliberation Bernard /Stangle moved to recommend to leave the fishing pond on the current Capital Projects list but to direct staff to do some work as it relates to the liability issues, deepening the pond or any regulatory concerns the Town might have as to turn it into a fishery or not and to coordinate with Douglas County to ensure we are to not expecting an environmental problem understanding we are in a floodplain, as well as, to build partnerships for long term maintenance and funding for the facility. Motion carried unanimously. At 3:21pm the chairman tabled Item 1 and called Item 3 due to a scheduling conflict with the presenter. 3. For possible action: Discussion and possible action to review and provide direction to Town Staff regarding the engineer’s estimate, and the Specifications Package prepared for the renovation of the CVIC Hall and to set a total budget for the renovation of the CVIC Hall and restroom facilities in an amount not to exceed $200,000. Appearance by Jenifer Davidson, Town Manager, JD Frisby, Superintendent of Public Works and Krissie Thornhill with Designing Images. Ms. Thornhill thanked the board for the opportunity and gave a presentation on her selections based on what the Board’s priorities were from the specification packet. Ms. Davidson gave an update on the cost savings that were found in the renovations for the restrooms. Public comment. Renee Tierney had some concerns about the darker colors but showed support for the update of the hall and keeping the look up with the times. After thoughtful and intelligent deliberation Stangle/Souligny moved to accept the proposal by the designer and staff to go forward with the renovation of the CVIC Hall and restroom facilities in an amount not to exceed $200,000. Motion carried unanimously. ---PAGE BREAK--- At 4:04pm The Chairman reopened Item 1 for continued discussion. Gateway Public and Board discussion about some of the options at Gateway Park that included a covered area to provide shade and picnic tables, a Christmas tree during the holiday season and public art in partnership with the Arts Council. After thoughtful and intelligent deliberation Stephans/Radtke moved to recommend that Gateway Park remain on the Capital Improvements Projects list with the Christmas tree, picnic tables and a shade structure, as well as public art while working in partnership with the Arts Council conditional direction to Staff to pursue those. Motion carried unanimously. Jake’s Wetland Trailhead Discussion about some of the options at Jake’s Wetland Trailhead included building restrooms, education plaques, address the willows issues, and building shade structures. After thoughtful and intelligent deliberation Stangle/Radtke moved to leave Jake’s Trailhead on the Capital Improvements Plan list and have Staff look into what we could do with the circle and the flat piece of land to build restrooms, education plaques, address the problem with the willows, and shade structures. Motion carried unanimously. The action on all the motions that have been done on Item number 1 is to leave the items on the CIP with the condition, that in this instance, Staff is directed to look into the items listed and bring back information and possible proposals to the board. 2. For possible action: Review, discussion and possible action to revise, revise with conditions or continue the Town of Minden Strategic Plan. Possible action may include providing direction to Town Staff regarding all or portions of the Strategic Plan. Discussion facilitated by Jenifer Davidson, Town Manager. Board discussion included items that would remain on the list and what the priorities are to focus on for the Strategic Plan. Public comment. Brian Fitzgerald with the Carson Valley Arts Council expressed there should be communication between the Board and the Arts Council to discuss place making, programing and/or public art that is essential to vitalizing the downtown area. After thoughtful and intelligent deliberation Stephans/Stangle moved for the Board Strategic Plan 2018, water plan policy is one, incorporate the plan for prosperity Town of Minden design criteria is two and development plan is three. Motion is to revise the strategic plan to include the three items listed as presented on agenda item number two. Motion carried unanimously. PUBLIC COMMENT. None ADJOURN SPECIAL MEETING Radtke moved to adjourn the meeting at 5:07pm.