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The Minden Town Board meeting was held starting at 5:30 p.m. on Wednesday, May 1, 2024, at 1602 Esmeralda Ave, Minden, Nevada. Board Members present: Bill Driscoll, Bryan Davis, Steven Thaler, and Larry Walsh. Staff present: Ryan Russell, JD Frisby, Marcie Schurke, Rachel Hamer, and Meggan Melandow. Chairman Davis called the meeting to order at 5:30 p.m. The Pledge of Allegiance was led by Steve Thaler. PUBLIC COMMENT: Staff received written public comment from Kat Sienkiewicz against to the installation of a 5G cell tower. The following people appeared to give public comment in opposition to the placement of a 5G Cell Tower in Minden at East Fork Fire Station 14. Marie Hartman, Gregory Roaldson, Susan Roaldson, Kathleen Kolsy, Katrina French, Casey Rodgers, Rhiannon Kamper, and Bill Cerrito. Larry Goss with East Fork Fire Department gave public comment on the benefits of the Tower. APPROVAL OF AGENDA: Thaler / Driscoll moved and seconded approval of the May 1, 2024, Agenda as presented. Motion carries unanimously. APPROVAL OF MINUTES: Walsh / Thaler moved and seconded approval of the April 3, 2024, Board Meeting Minutes. Motion carries unanimously. ACKNOWLEDGEMENT OF GIFTS: Mr. Frisby announced the Minden Club donated $3000.00 to the Town for the renovation of the Room. BOARD MEMBER REPORTS: None CONSENT AGENDA: Items may be moved to or from the Consent Agenda at the beginning of the Board meeting during the Approval of the Consent Agenda. Items on the Consent Agenda may be voted on in a block, i.e., with one motion on all those items, one second to the motion, and one vote by the Board members. Items removed from the Consent Agenda will be heard immediately following the Consent Agenda in the order in which they appear in the Consent Agenda. Public comment. Public Comment: None 1. Approval of the April 2024 financial report including claims paid March 23, 2024, through April 19, 2024, for Fiscal Year 23/24. ---PAGE BREAK--- Minden Town Board Minutes May 1, 2024 Page 2 of 6 2. Approval of TOWN OF MINDEN PROCLAMATION NO. 2024P-002: a proclamation declaring Wednesday, May 1, 2024, as Minden Youth Law-Awareness Day in Minden, Nevada. Driscoll / Walsh moved and seconded approval of the Consent Agenda as presented. Motion carries unanimously. ADMINISTRATIVE AGENDA: The following item(s) are scheduled for public hearing. At the beginning of each item, the Chairman will call the item. Normally, the applicant and/or its representatives are permitted to speak first, and then Town Staff may present a summary of the staff report and recommendation, including any updated information received by the Town after the reports were distributed. Next, Board discussion, and then the Chairman will open the hearing to public comment. For items on which action is to be taken, the Chairman will close the hearing of public comment before a motion is made and a vote is taken. The Chairman has the right to establish reasonable time limits for comments and to allow for rebuttal comments. 1. For possible action: Discussion and possible action to review applications for possible recommendation to the Douglas County Board of Commissioners for consideration of final appointment to the Minden Town Board. Each qualified applicant shall be given up to 5 minutes to present themselves with an opportunity for the Board to ask follow-up questions afterward. Applicants seeking appointment are as follows: Matt Bernard, David Brady, Charles Mairs, and Mimi Moss. Action may include a formal recommendation of one name to the Douglas County Board of Commissioners for consideration of final appointment to the Minden Town Board. The Board may deliberate and take possible action once the qualified applicants have had an opportunity to present. Appearance by JD Frisby, Minden Town Manager. Member Thaler disclosed that he has personal and professional relationships with most of the candidates but the nature of the relationships wouldn’t preclude him from voting. Mr. Frisby relayed the four applicants are qualified for the Board position. Chairman Davis gave each of the candidates five minutes to speak to the board followed by any questions the board may have. Candidates spoke in alphabetical order by last name. Matt Bernard conveyed his respect and friendship with Board Member Jackson, citing this as a major motive in the decision to apply. As a lifelong resident of Minden and former Board Member, he stays informed and up to date with the state of the Town, and could easily jump right in. The Board had no questions. Dave Brady gave his background including his education, work experience, public service, and personal life. He spoke to his love of Minden. With his experience, he thinks he would be a great candidate to sit on the Board. Member Driscoll asked if there was any issue in making the next six board meetings. Mr. Brady replied that he would make it a priority. Charles Mairs, who goes by Chuck, has a background in law enforcement. He currently works for the Douglas County Sheriff’s Office, and was the commander for the Mono ---PAGE BREAK--- Minden Town Board Minutes May 1, 2024 Page 3 of 6 County Sheriff’s Office. He expressed his love for his family and Minden. He believes in transparency with the community, in being ethical, and not wanting to bring civil liability to the Town. Member Driscoll expressed concern with outside influences from residents who are new to the area. Mr. Mairs affirmed his commitment to Minden and to preserve its appeal. Mimi Moss moved into the Town in 2007. She gave her professional background as the manager for Community Development for Douglas County, where she retired. She expressed her love for Minden and how keeping its history is imperative. With her experience in community development and engineering, she believes she is a great candidate to sit on the Board. She relayed putting her name forth on the ballot shows a commitment to Minden. Board had no comments. Public comment. Scott Jackson read a letter from Board Member Jacksons’ Husband, Lance Jackson, supporting Mr. Bernard. Tim Jacobsen gave public comment stating Mr. Bernard is the best candidate to finish Board Member Jackson's term. Jill Harper commented she believes Mr. Bernard is the best Candidate to fill the vacant Board position. Robbie Jacobsen gave public comment on how the Town staff does a wonderful job and their families are thankful. She stated the family believes Susie’s wishes would have been for Mr. Bernard to finish her term. She also echoed the desire for Mr. Bernard to fill the vacancy. Roxanne Stangle, a past board member gave public comment stating Mr. Bernard’s love for Minden and knowledge is why he should finish the Board term. Bruce Jacobsen, a past board member gave public comment relaying that Mr. Bernard is the best person to finish out his sister Board Member Jackson’s term. Mr. Frisby read the letter that was emailed from Beverly Giannopulos, who requested to be on the record, regarding her support of Mr. Bernard. (See attached.) Board comments included, Vice Chair Walsh thanking all the candidates for applying and expressed they are all qualified to sit on the Board. Member Driscoll thanked all the candidates for applying and stated they all would be great additions to the Board. Member Thaler gave background and history of the Board Members while being on the Board. He relayed to the candidates, to please apply again if you are not chosen tonight. Chairman Davis thanked all the candidates for taking the time to apply and be present. He thanked the Jacobsen’s for their comments. After thoughtful and intelligent deliberation, Walsh / Driscoll moved and seconded approval of the formal recommendation of Matt Bernard to the Douglas County Board of Commissioners for consideration of final appointment to the Minden Town Board. Motion carries unanimously. Chairman Davis called for a five minute break. Meeting Adjourned at 6:57 pm after a five minute. 2. For possible action: Discussion and possible action to approve, approve with conditions, continue or deny a bid from Desert Star Landscaping in the amount of $81,600.00 for landscaping services in FY2024-2025. If approved, the Board may also authorize the Town ---PAGE BREAK--- Minden Town Board Minutes May 1, 2024 Page 4 of 6 Manager to execute an agreement for the same on behalf of the Town. Appearance by JD Frisby, Town Manager. Mr. Frisby gave a brief presentation regarding the landscaping contract and the bidding process. The Buckeye Walking Path was removed from the landscaping bid. The Town received one bid. Board comments. Member Thaler asked where is the threshold for doing the work in-house. Mr. Frisby mentioned staff has been slowly taking portions of our landscaping maintenance back, that had previously been sent out to bid. It is a discussion staff has every year. He also stated staff has discussed getting the bid out sooner to encourage more bids. Vice Chair Walsh is content with the cost remaining the same as last year, despite the removal of the Buckeye Walking Trail. Chairman Davis expressed interest in enhancing the Town's landscaping capabilities by considering the purchase of additional equipment. Public Comment. None After thoughtful and intelligent deliberation, Thaler / Walsh moved and seconded approval of the bid from Desert Star Landscaping in the amount of $81,600 for FY24/25 for landscaping services and to authorize the Town Manager to execute an agreement for the same on behalf of the Town. Motion carries unanimously. 3. For possible action: Discussion and possible action to adopt, adopt with conditions, continue or deny the Final Town of Minden Capital Improvement Plan for Fiscal Year 2024/2025. Possible action may include discussion and approval of all or a portion of the projects on the Capital Improvement Plan. Appearance by Marcie Schurke, Town Senior Accountant, and JD Frisby, Town Manager. Mr. Frisby mentioned that $50,000 was added to the Jakes Wetlands project from the last meeting. He offered to answer any questions that the Board may have. Board comments. Member Thaler expressed interest in repaving the trails and is interested in how the funds are going to be utilized for Jake’s Wetlands project. Mr. Frisby relayed staff is still asking for direction on what the Board envisions for Jake’s Wetlands. The staff's vision is to clean up the overgrowth and repair the trails. Member Thaler suggested the staff prepare a timeline and outline of the project. Member Driscoll commented that Jake's wetlands need to be maintained as a wetland, but that there is some overgrowth. Vice Chair Walsh agrees we need a long-term plan. He has had complaints about the overgrowth of the willows in Jake’s Wetlands. Chairman Davis agrees that Jake’s Wetlands stays in the CIP. Public Comment. Mimi Moss commented about the funds for Jake’s Wetlands and suggested the Town create a plan before going forward with rehabilitating Jake's Wetlands. ---PAGE BREAK--- Minden Town Board Minutes May 1, 2024 Page 5 of 6 After thoughtful and intelligent deliberation, Thaler / Walsh moved and seconded approval of the Final Town of Minden Capital Improvement Plan for Fiscal Year 2024/2025 as presented. Motion carries unanimously. 4. For possible action: Discussion and possible action to approve, approve with conditions, continue or deny a Town of Minden Fiscal Year 2024/2025 Final Budget. Appearance by Marcie Schurke, Town Senior Accountant, and JD Frisby, Town Manager. Ms. Schurke gave a presentation on the final budget and offered to answer any questions the Board might have. Mr. Frisby stated the County approved the process of how the Town adopted the current rate increase for wholesale water rates. Public Comment. None After thoughtful and intelligent deliberation, Driscoll / Walsh moved and seconded approval Town of Minden Fiscal Year 2024/2025 Final Budget as presented. Motion carries unanimously. 5. For possible action: Discussion and possible action to approve, approve with conditions or modify the 2023/2024 evaluation of the Minden Town Manager and determine a 0-3% merit increase based on performance. Possible action may also include adopting the Town Manager’s priorities and expectations for 2024/2025. Appearance by Ryan Russell, Legal Counsel for the Town of Minden. Town Counsel Mr. Russell announced the scores for Mr. Frisby’s evaluation were all in the same area across the board, this evaluation is his best yet. Board comments. Member Thaler relayed he enjoys working with Mr. Frisby. He thanked Mr. Russell for taking the time to read all the evaluations, and compile. He presented Mr. Frisby with the challenge of preparing a list of goals and accomplishments to fulfill, and the board can prioritize. He brought up the possibility of talking about it during next Board meeting’s Staff Report. Member Driscoll relayed it’s a pleasure working with Mr. Frisby. Vice Chair Walsh also commented it’s a pleasure working with Mr. Frisby and when he calls with questions J.D. is always helpful. Chairman Davis stated it is fun working with Mr. Frisby. He agrees with Member Thaler giving Mr. Frisby the task to compile a list of priorities for the next Board meeting’s Staff Report. Mr. Frisby spoke about planning and cleaning up the Town's Strategic Plan. He stated this next year he plans to learn more about legislation. He is up for the task the Board has given him. He thanked the board for the review and the flexibility they allow him. Town counsel Ryan Russell clarified the Board member makes a motion to approve the evaluation as presented with a 3% merit increase. Public comment. None ---PAGE BREAK--- Minden Town Board Minutes May 1, 2024 Page 6 of 6 After thoughtful and intelligent deliberation, Thaler / Walsh moved and seconded approval of the 2023/2024 evaluation of the Minden Town Manager as presented with a 3% merit increase based on performance. Motion carries unanimously. 6. For possible action: Discussion and possible action to direct Staff, in relation to Staff Reports. Discussion shall include a Staff Report on the activities, progress on or status of assigned tasks and projects, or general information regarding operations and projects related to trash, retail and wholesale water service, and other functions of the Town of Minden. Appearance by Jeff Cady, Public Works Superintendent, and JD Frisby, Town Manager. Mr. Frisby relayed the Minden Park Splash Pad being turned on in a couple weeks. The pillars on Sixth Street are being rebuilt and will be up in time to hang Christmas Wreaths on. The Board needs to communicate with Staff their availability for the Carson Valley Days Breakfast. The Bougainvillea Waterline Replacement and Road Rehab Project should be completed in the middle of May. Westwood Park Splash Pad will break ground next week, completion date will be in June. He wanted to have an update on the Tenth Street Sidewalk Project but hasn’t heard back after reaching out to RCI. Staff would like to have the bid out for this project before the end of FY2023-2024, so we can be ready for construction in the fall. He offered to answer any questions the Board might have. Board comment. Member Thaler commented the Town should advertise the construction of the Westwood Splash Pad with a flyer or large poster. Mr. Frisby stated the staff can place a reader board in the Westwood neighborhood and we can also take direction from the Board for other advertisements. Public comment: None ADJOURNMENT: Chairman Davis adjourned the meeting at 7:50 p.m.