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Town of Minden 2023 Title VI Annual Compliance Review Update Report for the Year Ending 2022 May 9, 2023 Agency Administrator JD Frisby Minden Town Manager Title VI Coordinator Rachel Hamer Administrative Services Manager Public Works/Administration Alicia Dickerson Secretary ---PAGE BREAK--- 2023 Title VI Annual Compliance Report As stated in the Town of Minden Title VI Plan, the Town will actively seek to prevent Title VI deficiencies or irregularities. As part of the annual review of the plan, the Title VI Coordinator and designated Staff will compile data for the Town Managers review. The following are the items that Staff will compile each year. Title VI complaints for the 2021 calendar year: None. Inventory of requests for language assistance: None. Inventory of public meetings held and community outreach efforts: The Town Board has held a public meeting each month. All meetings were publicly noticed. Noticing consists of public displays of the agenda in various locations within Town boundaries, printed copies being mailed to a list of requestees, emailed, located on the Town of Minden website, and meeting information being uploaded to the Nevada Public Notice website. Each month there is an additional optional sign-in sheet available. There are only three entries among all 12 forms. Only one person identified their race/ethnicity designation. The Town did not hold any public workshops in 2022. Verifying that bidding and contract documents contained the appropriate Title VI language and information: The Town of Minden has been diligently working to ensure that the Title VI documents are included in bid documentation to stay in compliance once we were notified of the requirement. The Town only went out to bid three times in 2022. The bid documents for each of the three projects included Title VI language. Staff was not aware that Form FHWA-1273 was a requirement to be included so it did not make it into the first two bids (Hwy 395 Waterline Replacement & the 2022 Old Town Waterline Replacement). The form was included in the 2022 Road Rehab documents. Moving forward, the appropriate language and documents have been included in the subsequent documents. Review Title VI training compliance for all Town of Minden Staff: The Town of Minden is in full compliance with yearly training of all of the Town’s Staff on Title VI. All Staff completed their online training in 2022, including several new employees who started later in the year, from the Douglas County’s training platform, NEO GOV. The course is called Title VI of the 1964 Civil Rights Act for Municipalities. The Title VI Coordinator attended a training in March of 2022 in Las Vegas held by Lexicon and NDOT. ---PAGE BREAK--- Date Filed Complainant Name Complinant Address Contact Information Basis R/C/NO Summary of the Allegation Sent to ASM Status Sent to NDOT Town of Minden Title VI Complaint Log 2022