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The Minden Town Board meeting was held starting at 5:30 p.m. on Wednesday, October 1, 2025, at 1602 Esmeralda Ave, Minden, Nevada. Board Members present: Steve Thaler, Mimi Moss, Larry Walsh, Bill Driscoll, and Bryan Davis. Staff present: Ryan Russell, JD Frisby, Marcie Schurke, and Rachel Hamer. Chairman Walsh called the meeting to order at 5:30 p.m. The Pledge of Allegiance was led by Bill Driscoll. PUBLIC COMMENT: None APPROVAL OF AGENDA: Davis/Driscoll moved and seconded approval of the October 1, 2025, Agenda. Motion carries unanimously. APPROVAL OF MINUTES: Moss/Thaler moved and seconded approval of the September 3, 2025, Board Meeting Minutes. ACKNOWLEDGEMENT OF GIFTS: None BOARD MEMBER REPORTS: Items on the Administrative Agenda will not be discussed during Board Member committee reports. No action may be taken on a matter raised under this portion of the agenda until the matter has been specifically included on an agenda as an item upon which action may be taken. Discussion may include a report on activities of committees or general information of interest to the Board. None CONSENT AGENDA: Items may be moved to or from the Consent Agenda at the beginning of the Board meeting during the Approval of the Consent Agenda. Items on the Consent Agenda may be voted on in a block, i.e., with one motion on all those items, one second to the motion, and one vote by the Board members. Items removed from the Consent Agenda will be heard immediately following the Consent Agenda in the order in which they appear in the Consent Agenda. 1. Approval of the September 2025 financial report including claims paid August 23, through September 19, 2025, for Fiscal Year 25/26. 2. Approval of a request by the Carson Valley Community Food Closet for the Town of Minden to sponsor and approve a 5k Fun Run/Walk, also known as the “Annual Carson Valley Turkey Trot”. Approval of this request would include approval of the route for the event and waiving the fees associated with the use of Minden Park, Town equipment and intermittent street closures impacting multiple streets in the Town of Minden between Spruce Street, Burrukia Street, US Highway 395, Wildrose Drive, and Labarantcha Road for small periods of time between the hours of 7:30am and 12:00pm on November 27th, 2025. It is anticipated that no street or intersection along the run route will be closed for longer than 5 minutes at a time. Fixed street closures also include closure of Esmeralda ---PAGE BREAK--- Minden Town Board Minutes October 1, 2025 Page 2 of 5 Avenue from Sixth Street to Fifth Street, and Fifth Street from Esmeralda Avenue to Mono Avenue from 7:30am to 12:00pm. Additional fixed street closures also include Sixth Street from Esmeralda Avenue to Mono Avenue, and Mono Avenue from Sixth Street to Fifth Street from 7:30am to 10:00am. Public comment: None After thoughtful and intelligent deliberation, Thaler/Driscoll moved and seconded approval of the Consent Agenda as presented. Motion carries unanimously. ADMINISTRATIVE AGENDA: The following item(s) are scheduled for public hearing. At the beginning of each item, the Chairman will call the item. Normally, the applicant and/or its representatives are permitted to speak first, and then Town Staff may present a summary of the staff report and recommendation, including any updated information received by the Town after the reports were distributed. Next, Board discussion, and then the Chairman will open the hearing to public comment. For items on which action is to be taken, the Chairman will close the hearing of public comment before a motion is made and a vote is taken. The Chairman has the right to establish reasonable time limits for comments and to allow for rebuttal comments. 1. Presentation and Discussion Only: Presentation and Discussion regarding Douglas County’s stormwater program, including: existing stormwater infrastructure, the stormwater program’s current annual funding, current and future stormwater program priorities, and future funding options for the construction and maintenance of stormwater infrastructure and the acquisition and management of critical lands. Appearance by Jenifer Davidson, Douglas County Manager. Jenifer Davidson and Courtney Walker, the Douglas County Stormwater Program Manager, gave a presentation to the Town Board regarding the current state of the Stormwater Program. Points discussed included the areas that are specific to Minden. The County has video available on their website for the valley wide presentation. Presenters went over the timelines for what has occurred and highlighted the recent flooding that occurred in Ruhenstroth. Comments included what the County is proposing to help mitigate the flooding issues. The priorities for future projects and land purchase options were discussed. Funding concerns the County faces were brought up as well. Mrs. Davidson discussed the proposal of a Utility Fee to help fund the needed improvements. Chairman Sharla Hales also spoke to the need for the County to make this a priority. Board comments included questions about the Utility Fees and how those Capital Projects will be prioritized and how this works with the purchase of open space lands. Concern was expressed over the need to take action, and not continue to “kick the can down the road.” Other comments included the understanding of the method for calculating the Utility Fee, and inquiring how the roads department would be affected. Sales tax was also mentioned as a possible revenue stream, and the importance of working with the local ranchers. The process for moving forward would be a continuation of these discussions in different jurisdictions, then asking the Board of County Commissioners for direction on whether to move forward with establishing a Utility Fee. If the BOCC decides to move forward, the ---PAGE BREAK--- Minden Town Board Minutes October 1, 2025 Page 3 of 5 proposal would come forward for public hearings around the budget cycle. It was mentioned that the County believes this does not have to go to the public for a vote and that the Commission as the ability to approve a Utility Fee. Mrs. Davidson relayed there are many other policy conversations that must happen when how the fees are calculated, what projects the County can take on, and how this can apply to the Town of Minden. No action. 2. For Possible Action: Discussion and possible action to accept, accept with conditions, continue or deny a reasonable and responsive bid for the 2025 Seeman Ranch Dog Park from Four Point Engineering in the amount of $638,475.20. Possible action may include acceptance with conditions that may include directing staff to work to reduce items within the bid schedule to reduce the total amount to a level more consistent with the approved budget for this project. If approved, the Board may also authorize the Town Manager to execute an agreement for the same, in a form acceptable to Town Counsel, on behalf of the Town. Said Agreement may authorize the Town Manager to execute change orders up to 10% of the contract amount. Appearance by JD Frisby, Town Manager. Mr. Frisby gave the Board the background on the item and relayed that there was only one bid received on the project, with the price coming in higher than anticipated. Mr. Frisby sat down with the contractor to discuss ways to cut costs and try to decrease the line items to get closer to the original budgeted amount. He explained how the proposed cuts would not take away from the integrity of the project. Member Thaler expressed concern over the costs, and if there is a chance to put this out again and get other bids. Mr. Frisby relayed that Staff did reach out to several other contractors to see if there was interest. Other possible cuts were brought up. Member Davis asked if a design change would help cut the costs. He mentioned the possibility of cutting the size. Mr. Frisby relayed by changing the design it would have to go back to the engineers and would cost more money. Member Moss sought clarification on this being in the flood zone and how that looks for when and if there is a flood. Vice-Chairman Driscoll relayed his desire to have a dog park in that location, and the frustration over the costs, but that there is a need for it in the Town. Chairman Walsh spoke of his concern of going over budget, but the costs are not going down. Public comment: Mr. Pohlman gave public comment on the cost for the dog park. Member Thaler brought up the possibility of re-bidding to see if there is a lower cost out there. After thoughtful and intelligent deliberation, Driscoll/Moss moved and seconded to accept the responsive bid for the 2025 Seeman Ranch Dog Park from Four Point Engineering in the amount of $638,475.20. And to authorize the Town Manager to reduce the contract amount to $567,836.20 or lower. Motion denied with a 2-3 vote. Thaler, Moss, and Davis voting no. ---PAGE BREAK--- Minden Town Board Minutes October 1, 2025 Page 4 of 5 Member Thaler made a motion to rebid the project, Member Davis seconded. After clarification on the motion. Member Davis rescinded his second. After further thoughtful and intelligent deliberation, Thaler/Driscoll moved and seconded to deny the bid for the 2025 Seeman Ranch Dog Park from Four Point Engineering in the amount of $638,475.20. The motion further directs Staff to possibly rebid the project with a smaller scale, and to explore other possible locations for the project, including discussions with the Douglas County School District. Any alternatives will have to come back before the board for reconsideration. Motion carries unanimously. 3. For possible action: (Applicable only if Administrative Item 2 was approved.) Discussion and possible action to approve, approve with conditions, continue or deny Town of Minden Resolution TOM2026R-002 augmenting the FY2025/2026 budget. Appearance by Marcie Schurke, Town Senior Accountant. ITEM #3 was pulled from the agenda by Chairman Walsh. 4. For possible action: Discussion and possible action to approve, approve with conditions, continue or deny Town of Minden Resolution TOM2026R-003 augmenting the FY2025/2026 budget. Appearance by Marcie Schurke, Town Senior Accountant. Ms. Schurke gave a high-level overview of which roll over projects and purchase orders are being proposed to move into the FY 25/26 budget. Public comment: None After thoughtful and intelligent deliberation, Moss/Driscoll moved and seconded approval of Town of Minden Resolution TOM2026R-003 augmenting the FY2025/2026 budget. Motion carries unanimously. 5. For possible action: Discussion and possible action to direct Staff in relation to Staff Reports. Discussion shall include a Staff Report on the activities, progress on or status of assigned tasks and projects, or general information regarding operations and projects related to trash, retail and wholesale water service, and other functions of the Town of Minden. Appearance by Jeff Cady, Public Works Superintendent, and JD Frisby, Town Manager. Mr. Cady gave an update on the public works department, and relayed that Christmas decorations will be put up starting next week. Mr. Frisby gave an update on the splash pad closures, the improvements at Jake’s, Well #12, and offered to answer any questions there may be. Public comment: None ---PAGE BREAK--- Minden Town Board Minutes October 1, 2025 Page 5 of 5 ADJOURNMENT: Chairman Walsh adjourned the meeting at 7:09pm. 4938-2631-4609, v. 1