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The Minden Town Board meeting will be held at 5:30 p.m. on Wednesday, August 6, 2014, at 1602 Esmeralda Avenue, Minden, Nevada. NOTICE: NRS 237: The Minden Town Board has adopted a Standard Policy No. 7, which contains a motion regarding Business Impact Statements (BIS). When the Town Board approves its agenda, it also approves a motion which includes ratification of staff action taken pursuant to NRS 237.030 et seq. with respect to items on the Board’s agenda. This includes, without limitation, the conclusion that each rule, ordinance, or regulation which is on the Board’s agenda is without direct and significant economic burden on a business or direct restriction on the formation, operation, or expansion of a business; and that each rule, ordinance, or regulation which is on the Board’s agenda for which a BIS has not been prepared does not impose a direct and significant economic impact on a business or a direct restriction on the formation, operation, or expansion of a business. NOTICE: to persons with disabilities: Reasonable efforts will be made to assist and accommodate individuals with disabilities desiring to attend the meeting. Please contact the Minden Town Office in writing at 1604 Esmeralda Avenue in Minden, Nevada or call [PHONE REDACTED] in advance of the meeting, preferably at least 24 hours prior to the meeting, so that the arrangements may be conveniently made. NOTICE: Items on the Agenda may be taken out of order. The Minden Town Board may combine two or more agenda items for consideration. The Minden Town Board may at any time remove an item from the agenda or delay discussion relating to an item on the agenda. Any restrictions imposed by the Board or its chair on public comment must be reasonable and may restrict time, place and manner of comments but may not restrict comments based on viewpoint. Copies of this notice and agenda have been posted at or before 9:00 a.m. on the third working day before the meeting at the following locations: Minden Administration Office, Minden Post Office, Douglas County Administrative Building, and CVIC Hall bulletin board. Copies of supporting material may be requested from Patricia Koepnick, Office Manager, at 1602 Esmeralda Avenue, Minden, Nevada; by mail addressed to Ms. Koepnick addressed to at the Minden Town Office; by phone at (775) 782- 5976 or by email at [EMAIL REDACTED]. Copies of supporting material are available to the public at the Town Office, on the Town’s website, www.townofminden.com, and at the meeting on the date and place listed above. 5:30 P.M. CALL MEETING TO ORDER PLEDGE OF ALLEGIANCE APPROVAL OF AGENDA APPROVAL OF MINUTES: July 2, 2014 Board Meeting ACKNOWLEDGEMENT OF GIFTS ACKNOWLEDGEMENT OF SERVICE AWARDS PUBLIC COMMENT: Discussion may be limited to three minutes per person at the discretion of the Chair. No action may be taken on a matter raised under this portion of the agenda until the matter has been specifically included on an agenda as an item upon which action may be taken. BOARD MEMBER REPORTS: Items on the Administrative Agenda will not be discussed during Board Member committee reports. No action may be taken on a matter raised under this portion of the agenda until the matter has been specifically included on an agenda as an item upon which action may be taken. Discussion may include a report on activities of committees or general information of interest to the Board. The Board Committee assignments and potential presenters on this portion of the agenda are as follows: Event Planning- Roxanne Stangle Minden Water- Charlie Condron Budget/New Development Applications - John Stephans Citizen’s Advisory Committee- Steve Thaler ---PAGE BREAK--- Minden Town Board Agenda August 6, 2014 Page 2 of 4 CONSENT AGENDA FOR POSSIBLE ACTION: Items may be moved to or from the Consent Agenda at the beginning of the Board meeting during the Approval of the Consent Agenda. Items on the Consent Agenda may be voted on in a block, i.e., with one motion on all those items, one second to the motion, and one vote by the Board members. Items removed from the Consent Agenda will be heard immediately following the Consent Agenda in the order in which they appear in the Consent Agenda. 1. Approval of July 2014 financial report including claims paid June 20, 2014 through July 24, 2014 for fiscal years 2014 and 2015. 2. Approval of a change order to decrease the amount to be paid to Bruce MacKay Pump & Well Service by $6,000 for a test well located at the Town of Minden Heybourne Booster Station site. 3. Approval of a claim to be paid to Carson Pump in the amount of $6,076 for work completed on the Town of Minden test well at the Heybourne Booster Station site. 4. Approval of a request to waive street closure fees for the 8th annual Falcons Festival in the Fall, a fundraiser for Sierra Lutheran High School Athletics. Town approval would include closure of Esmeralda Avenue between Fifth Street and Fourth Street, Thursday September 25th from 3:00 p.m. until 9:00 p.m. ADMINISTRATIVE AGENDA: The following item(s) are scheduled for public hearing. At the beginning of each item, the Chairman will call the item. Normally, the applicant and/or their representatives are permitted to speak first, and then Town Staff may present a summary of the staff report and recommendation, including any updated information received by the Town after the reports were distributed. Next, Board discussion, and then the Chairman will open the hearing to public comment. For items on which action is to be taken, the Chairman will close the hearing of public comment before a motion is made and a vote is taken. The Chairman has the right to establish reasonable time limits for comments and to allow for rebuttal comments. 1. For possible action: Discussion and possible action to direct staff on relation to Staff Reports. Discussion shall include a report by the Superintendent of Public Works regarding operations and projects related to trash, retail and wholesale water service and other functions of the Town of Minden public works department. Discussion may also include updates regarding the effectiveness of radar signs temporarily placed by Town Staff on Wildrose Drive (activities report and traffic summary reports attached for reference). Appearance by Greg Hill, Superintendent Minden Public Works. Public comment. 2. For possible action: Discussion and possible action to direct staff on relation to Staff Reports. Discussion shall include an Engineering Report which may include discussion on streets, sidewalks, drainage, water issues and related items. Discussion may also include an update regarding work completed on the Trailhead project at Jake’s Wetlands. Appearance by Bruce Scott, Minden Town Engineer. Public comment. 3. Not for possible action: Discussion and presentation by U.S. Geological Survey (USGS) regarding USGS Scientific Investigations Report: 2013-5136, The Distribution and Modeling of Nitrate Transport in the Carson Valley Alluvial Aquifer, Douglas County, Nevada. (2013, Naranjo, Ramon Welborn, Toby Rosen, Michael R.).1 Appearance by Ramon C. Naranjo, PhD, Research Hydrologist, USGS, Nevada Water Science Center. Public comment. 1 Copies of this Report are available for review in the Town Administrative Office. Also, copies will be made available for review at the time of the Board meeting. For an electronic version of this report please contact Trish Koepnick, Office Manager by email [EMAIL REDACTED] or by phone at [PHONE REDACTED]. ---PAGE BREAK--- Minden Town Board Agenda August 6, 2014 Page 3 of 4 4. For possible action: Discussion and possible action to approve, approve with conditions, continue, or deny a request by Town Staff to partner with the Carson Valley Visitors Authority to design and place Banners on light poles to be determined by Town staff located on US Highway 395 and State Route 88 and to contribute an amount not to exceed $5,000 for the project. Appearance by AJ Frels, Executive Director of the Carson Valley Visitors Authority. Public comment. 5. For possible action: Discussion and possible action to approve, approve with conditions, continue, or deny a request by Town Staff to partner with Minden Rotary on the celebration for the thirtieth anniversary of the dedication of the Minden Park Gazebo and contribute an amount not exceed $1,500 of Town funds for the event. Discussion may also include participation by the Minden Town Board members in the event. Appearance by AJ Frels, President of Minden Rotary Club. Public comment. 6. For possible action: Discussion and possible action to recommend to Douglas County approval, approval with conditions, continue or denial of a Major Design review for the development of a commercial site for Sonic Burger located at the intersection of Lucerne Street and U.S. Highway 395 in the Minden-Gardnerville Community Plan Area (APN 1320-30-802-024). Discussion may include possible approval of an additional restaurant and office buildings for development in a future phase of the project. Appearance by Pat Clark, Principal Engineer for Building Concepts Inc. and Chad Walling on behalf of RO Anderson Engineering on behalf of the Applicant Tom Ortiz with Gen Corp. Public comment. 7. For possible action: Discussion and possible action to accept, accept with conditions, continue or deny an offer by Syncon Homes and Monterra 270 LLC to dedicate streets and interior landscaping located within the Monterra Subdivision to the Town of Minden for maintenance and authorize the release of a bond in the amount of $20,000 from V&C Construction to secure the additional work that remained to be completed by Syncon Homes for the project. Appearance by Michelle Godde on behalf of Syncon Homes and Monterra 270 LLC. Public comment. 8. For possible action: Discussion and possible action to provide direction to staff regarding the site improvement plans for the County Road Streetscape Improvements between Eighth Street and Tenth Street, including without limitation the possible continuation of Ninth Street from Mono to County Road. Appearance by Bruce Scott, Town Engineer. Public comment. 9. For possible action: Discussion and possible action to accept, accept with conditions, continue or deny a bid by V&C Construction Company for the Minden Gateway Project for an amount not to exceed $414,479.00, and authorize the Chairman to execute an agreement for same. Appearance by Bruce Scott, Town Engineer. Public comment. 10. For possible action: Discussion and possible action to accept, accept with conditions, continue or deny a bid by Kustom Koatings for the 2014 Town of Minden Street Sealing Project for an amount not to exceed $78,648.38, and authorize the Chairman to execute an agreement for the same. Appearance by Bruce Scott, Town Engineer. Public comment. 11. For possible action: Discussion and possible action to accept, accept with conditions, continue or deny a bid by Coons Construction, LLC for the 2014 Buckeye Well Project for an amount not to exceed $344,017.00, and authorize the Chairman to execute an agreement for same. Appearance by Bruce Scott, Town Engineer. Public comment. ---PAGE BREAK--- Minden Town Board Agenda August 6, 2014 Page 4 of 4 PUBLIC COMMENT: Final period of public comment to allow public comment on any matter within the Town Board’s jurisdiction, control, or advisory power. Discussion may be limited to three minutes per person at the discretion of the Chair. No action may be taken on a matter raised under this portion of the agenda until the matter has been specifically included on an agenda as an item upon which action may be taken. REQUEST FOR AGENDA ITEMS ADJOURNMENT