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The Minden Town Board meeting will be held at 5:30 p.m. on Wednesday, January 4, 2012, at 1602 Esmeralda Avenue, Minden, Nevada. NOTICE: NRS 237: The Minden Town Board has adopted a Standard Policy No. 7, which contains a motion regarding Business Impact Statements. When the Town Board approves its agenda, it also approves a motion which includes ratification of staff action taken pursuant to NRS 237.030 et seq. with respect to items on the Board’s agenda. This includes, without limitation, the conclusion that each rule, ordinance, or regulation which is on the Board’s agenda is without direct and significant economic burden on a business or direct restriction on the formation, operation, or expansion of a business; and that each rule, ordinance, or regulation which is on the Board’s agenda for which a BIS has not been prepared does not impose a direct and significant economic impact on a business or a direct restriction on the formation, operation, or expansion of a business. NOTICE: to persons with disabilities: Reasonable efforts will be made to assist and accommodate physically handicapped persons desiring to attend the meeting. Please contact the Minden Town Office in writing at 1604 Esmeralda Avenue in Minden, Nevada or call [PHONE REDACTED] in advance of the meeting, preferably at least 24 hours prior to the meeting, so that the arrangements may be conveniently made. NOTICE: Items on the Agenda may be taken out of order. The Minden Town Board may combine two or more agenda items for consideration. The Minden Town Board may remove an item from the agenda or delay discussion relating to an item on the agenda at any time. Any restrictions on public comment must be reasonable and may restrict time, place and manner of comments but may not restrict comments based on viewpoint. Copies of this notice and agenda have been posted on or before 9:00 a.m. on the third working day before the meeting at the following locations: Minden Administration Office, Minden Post Office, Douglas County Administrative Building, and CVIC Hall bulletin board. 5:30 P.M. CALL MEETING TO ORDER. PLEDGE OF ALLEGIANCE APPROVAL OF AGENDA APPROVAL OF MINUTES: December 7, 2011 Board Meeting ACKNOWLEDGEMENT OF GIFTS ACKNOWLEDGEMENT OF SERVICE AWARDS: PUBLIC COMMENT: Discussion may be limited to three minutes per person at the discretion of the Chair. No action may be taken on a matter raised under this portion of the agenda until the matter itself has been specifically included on an agenda as an item upon which action may be taken. STAFF REPORTS: Items on the Administrative Agenda will not be discussed during staff reports. 1. Public Works: report of activities by Public Works staff. 2. Engineering Report: Discussion may include streets, sidewalks, drainage, water issues and related items. 3. Attorney Report: Discussion may include factual and legal aspects of the performance by the Town and its advisory board of functions granted to the Town under provision of Chapter 269 of the Nevada Revised Statues, the Douglas County Code, the Town ordinances and policies. These items include, without limitation, streets, sidewalks, drainage, water rights, water distribution rates, and Chapter 237 of NRS. This item may include a report on the status of the Ninth Judicial District Court Order affirming Nevada State Engineer Ruling 5791 entered February 24, 2010. 4. Manager’s Report: Discussion may include a report on Manager’s activities, progress on or status of assigned tasks and projects, or general information of interest to the Board. 5. Board member reports: Board member comments Chairman’s report ---PAGE BREAK--- Minden Town Board Agenda January 4, 2012 Page 2 of 2 CONSENT CALENDAR FOR POSSIBLE ACTION Items may be moved to or from the Consent Agenda at the beginning of the Board meeting during the Approval of the Agenda item, by a Town Board member or member of the public. Items on the Consent Agenda may be voted on in a block, i.e., with one motion on all those items, one second to the motion, and one vote by the Board members. Items removed from the Consent Agenda will be heard immediately following the Consent agenda in the same order set forth in the Consent Agenda. 1. Approval of claims through December 2011. 2. Approval of a training request by Town Staff for Jenifer Scott, Town Manager, and Amber Smith, Accounting Clerk, to attend the Financial Management: Cost of Service Rate-Making Seminar in Portland Oregon March 19-21, 2012 hosted by the American Water Works Association at a cost not to exceed $3,500 of Town funds to pay for Seminar registration fees, travel costs, lodging and per diem. Existing budgeted amounts will be used for this expense. ADMINISTRATIVE AGENDA: The following item(s) are scheduled for public hearing. At the beginning of each item, the Chairman will read the Agenda item into the public record. Next, Town staff will present a summary of the staff report and recommendation, including any updated information that was received after the date staff reports were distributed. The Board will follow with questions of staff, and then the Chairman will open the hearing to public comment including testimony. Normally, the applicant and/or their representatives are permitted to speak first, followed by Board questions, and then the Chairman will allow comments and questions from the public at large. For items on which action is taken, the Chairman will close the hearing of public comments before a motion is made and a vote is taken. The Chairman has the right to establish reasonable time limits for comments and allow for rebuttal comments. 6:30 p.m. 1. a. For possible action: Discussion and possible action to approve, approve with conditions, continue, or deny a request by Douglas County for approval of not to exceed $2,000 of Town funds from fiscal year 2011-2012 to help sponsor the June 1st and June 22nd concerts in the park in the 2012 Summer Concert Series. Appearance by Brian Fitzgerald, Recreation Manager. Public comment. b. For possible action: Discussion and possible action to approve, approve with conditions, continue, or deny a request by Douglas County for approval of not to exceed $5,000 of Town funds from fiscal year 2012-2013 to help sponsor the July 20th, August 3rd, August 24th and two additional concerts in May or June of 2013 in the 2013 Summer Concert Series. Appearance by Brian Fitzgerald, Recreation Manager. Public comment. c. For possible action: Discussion and possible action to approve, approve with conditions, continue, or deny a request by Douglas County for the Town to waive park rental fees, provide staff to monitor the park, assist with clean up of the events and provide trash dumpsters at no charge for each concert in the park in the 2012 Summer Concert Series. Appearance by Brian Fitzgerald, Recreation Manager. Public comment. 2. For possible action: Discussion and possible action to approve, approve with conditions, continue or deny a request to 1) reverse previous decision to commit $1,500 of economic development money from Douglas County to be designated for use on cruise nights; and 2) if the preceding item (ie. 6:30pm item 2, sub part 1) is approved, commit the now remaining $75,000 of economic development money from Douglas County for uses such as landscaping, sidewalk improvements between Minden Gateway and US Highway 395 and related improvements to enhance the economic revitalization of downtown; and if approved, Direct staff to apply for the funds through the Douglas County Manager's Office. Appearance by Jenifer Scott, Town Manager. Public comment. 3. Not for possible action: Discussion concerning use of recently vacated maintenance facility located at 1613 Water Street, including sale, lease or rental of the property. Appearance by Jenifer Scott, Town Manager. Public comment. 4. For possible action: Discussion and possible action to approve, approve with conditions, continue, or deny Resolution #2012R-010 to augment the 2011/2012 budget. Public Comment. ADJOURNMENT