Full Text
The Minden Town Board meeting will be held at 5:30 p.m. on Wednesday, March 2, 2011, at 1602 Esmeralda Avenue, Minden, Nevada. NOTICE: NRS 237: The Minden Town Board has adopted a Standard Policy No. 7, which contains a motion regarding Business Impact Statements. When the Town Board approves its agenda, it also approves a motion which includes ratification of staff action taken pursuant to NRS 237.030 et seq. with respect to items on the Board’s agenda. This includes, without limitation, the conclusion that each rule, ordinance, or regulation which is on the Board’s agenda is without direct and significant economic burden on a business or direct restriction on the formation, operation, or expansion of a business; and that each rule, ordinance, or regulation which is on the Board’s agenda for which a BIS has not been prepared does not impose a direct and significant economic impact on a business or a direct restriction on the formation, operation, or expansion of a business. NOTICE: to persons with disabilities: Reasonable efforts will be made to assist and accommodate physically handicapped persons desiring to attend the meeting. Please contact the Minden Town Office in writing at 1604 Esmeralda Avenue in Minden, Nevada or call [PHONE REDACTED] in advance of the meeting, preferably at least 24 hours prior to the meeting, so that the arrangements may be conveniently made. Copies of this notice and agenda have been posted on or before 9:00 a.m. on the third working day before the meeting at the following locations: Minden Administration Office, Minden Post Office, Douglas County Administrative Building, and CVIC Hall bulletin board. I. PRELIMINARY MATTERS AND PUBLIC INTEREST COMMENTS 5:30 p.m. Call meeting to order. 1. Pledge of Allegiance 2. Approval of Agenda 3. Approval of minutes: February 2, 2011, Board meeting 4. Approve and ratify vouchers and claims 5. Acknowledgement of gifts 6. Acknowledgement of service awards 7. Public comment: Discussion may be limited to three minutes per person at the discretion of the Chair. No action may be taken on a matter raised under this portion of the agenda until the matter itself has been specifically included on an agenda as an item upon which action may be taken. II. STAFF REPORTS Note: Items on the Administrative Agenda will not be discussed during staff reports. 1. Public Works: report of activities by Public Works staff. 2. Engineering Report: Discussion may include streets, sidewalks, drainage, water issues and related items. 3. Attorney Report: Discussion may include factual and legal aspects of the performance by the Town and its advisory board of functions granted to the Town under provision of Chapter 269 of the Nevada Revised Statues, the Douglas County Code, the Town ordinances and policies. These items include, without limitation, streets, sidewalks, drainage, water rights, water distribution rates, and Chapter 237 of NRS. This item may ---PAGE BREAK--- Minden Town Board Agenda March 2, 2011 Page 2 of 3 include a report on the status of the Ninth Judicial District Court Order affirming Nevada State Engineer Ruling 5791 entered February 24, 2010. 4. Manager’s Report: Discussion may include a report on Manager’s activities, progress on or status of assigned tasks and projects, or general information of interest to the Board. 5. Board member reports: a. Chairman’s report b. Board member comments III. ADMINISTRATIVE AGENDA: The following item(s) are scheduled for public hearing. At the beginning of each item, the Chairman will read the Agenda item into the public record. Next, Town staff will present a summary of the staff report and recommendation, including any updated information that was received after the date staff reports were distributed. The Board will follow with questions of staff, and then the Chairman will open the hearing to public testimony. Normally, the applicant and/or their representatives are permitted to speak first, followed by Board questions, and then the Chairman will allow comments and questions from the public at large. The Chairman has the right to establish time limits for comments and allow for rebuttal. 1. (7:00 p.m.) Presentation by Douglas County Engine Company. 2. Presentation by Capital Classic Productions, event promoter for the Main Street Event Car Show, August 19-21, 2011. 3. Discussion and possible action to approve, approve with conditions, continue, or deny a request from the Carson Valley Reforestation Group for a grant for additional trees and maintenance of trees along Highway 395 between Minden Junction (intersection with State Route 88) and Carson City. Appearance by Nick Koropchak. 4. Discussion and possible action to recommend approval, approval with conditions, continuance, or denial of Development Application (DA) 11-002 (Abandonment/Dedication): for Mike Pegram, G PEG II, LLC, Carson Valley Inn; Portion of 8th Street, between 1625 and1627 Hwy 395 N, Minden, NV, APNs 1320-29-401-005, -011, and -012. Appearance by Manhard Consulting. 5. Discussion and possible action to approve, approve with conditions, continue, or deny a request to refund all or a portion of the down payment for a water rights purchase by Mrs. Joanne Kynett for a proposed parcel map in the Johnson Lane area. If approved, the amount of refund will be established by the Town Board. Appearance by Town Engineer. 6. Discussion and possible action to: 1) examine, award, continue, or reject Bid for the Transmission Main Materials for the Buckeye Road (Virginia Ditch to Orchard Road) Water Line Project to the lowest responsive and responsible bidder. Staff recommends award of the contract to Western Nevada Supply in the amount of $267,536.40. 2) If bid is awarded, authorize Chairman to execute Agreement for same. Appearance by Town Engineer. 7. Discussion and possible action to: 1) approve, approve with conditions, continue, or deny a one year Lease Extension for Debra White-Orr, dba 5th Street Salon, in the CVIC Hall Annex, 1604 Esmeralda Avenue, Suite 202; or, 2) direct staff to negotiate a new lease with Debra White- Orr, dba 5th Street Salon, in the CVIC Hall Annex, 1604 Esmeralda Avenue, Suite 202.. Appearance by Town Manager. ---PAGE BREAK--- Minden Town Board Agenda March 2, 2011 Page 3 of 3 8. Discussion and possible action to approve, approve with conditions, continue, or deny a request for the Town of Minden to sponsor the Esmeralda Avenue Farmer’s Markets on multiple dates in 2011. Appearance by Town Manager. 9. Discussion and possible action on: 1) the annual performance evaluation of Minden Town Manager Roger Van Alyne, for the evaluation period March 2010 to February 2011; and, 2) at the discretion of the Minden Town Board, Mr. Van Alyne may receive a merit increase of 0-6 percent and/or a bonus of up to three percent and/or 1-3 days paid administrative leave. No public comment will be taken at this time, so anyone wishing to comment should do so during the public comment section at the beginning of the meeting. IV. ADJOURNMENT