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The Minden Town Board meeting will be held at 5:30 p.m. on Wednesday, October 2, 2013, at 1602 Esmeralda Avenue, Minden, Nevada. NOTICE: NRS 237: The Minden Town Board has adopted a Standard Policy No. 7, which contains a motion regarding Business Impact Statements (BIS). When the Town Board approves its agenda, it also approves a motion which includes ratification of staff action taken pursuant to NRS 237.030 et seq. with respect to items on the Board’s agenda. This includes, without limitation, the conclusion that each rule, ordinance, or regulation which is on the Board’s agenda is without direct and significant economic burden on a business or direct restriction on the formation, operation, or expansion of a business; and that each rule, ordinance, or regulation which is on the Board’s agenda for which a BIS has not been prepared does not impose a direct and significant economic impact on a business or a direct restriction on the formation, operation, or expansion of a business. NOTICE: to persons with disabilities: Reasonable efforts will be made to assist and accommodate individuals with disabilities desiring to attend the meeting. Please contact the Minden Town Office in writing at 1604 Esmeralda Avenue in Minden, Nevada or call [PHONE REDACTED] in advance of the meeting, preferably at least 24 hours prior to the meeting, so that the arrangements may be conveniently made. NOTICE: Items on the Agenda may be taken out of order. The Minden Town Board may combine two or more agenda items for consideration. The Minden Town Board may at any time remove an item from the agenda or delay discussion relating to an item on the agenda. Any restrictions imposed by the Board or its chair on public comment must be reasonable and may restrict time, place and manner of comments but may not restrict comments based on viewpoint. Copies of this notice and agenda have been posted at or before 9:00 a.m. on the third working day before the meeting at the following locations: Minden Administration Office, Minden Post Office, Douglas County Administrative Building, and CVIC Hall bulletin board. Copies of supporting material may be requested from Patricia Koepnick, Office Manager, at 1602 Esmeralda Avenue, Minden, Nevada; by mail addressed to Ms. Koepnick addressed to at the Minden Town Office; by phone at (775) 782-5976 or by email at [EMAIL REDACTED]. Copies of supporting material are available to the public at the Town Office, on the Town’s website, www.townofminden.com, and at the meeting on the date and place listed above. 5:30 P.M. CALL MEETING TO ORDER PLEDGE OF ALLEGIANCE APPROVAL OF AGENDA APPROVAL OF MINUTES: September 4, 2013 Board Meeting ACKNOWLEDGEMENT OF GIFTS ACKNOWLEDGEMENT OF SERVICE AWARDS PUBLIC COMMENT: Discussion may be limited to three minutes per person at the discretion of the Chair. No action may be taken on a matter raised under this portion of the agenda until the matter has been specifically included on an agenda as an item upon which action may be taken. STAFF REPORTS: Items on the Administrative Agenda will not be discussed during staff reports. No action may be taken on a matter raised under this portion of the agenda until the matter has been specifically included on an agenda as an item upon which action may be taken. 1. Public Works: report of activities by Public Works staff. 2. Engineering Report: Discussion may include streets, sidewalks, drainage, water issues and related items. ---PAGE BREAK--- Minden Town Board Agenda October 2, 2013 Page 2 of 3 3. Attorney Report: Discussion may include factual and legal aspects of the performance by the Town and its advisory board of functions granted to the Town under provision of Chapter 269 of the Nevada Revised Statues, the Douglas County Code, the Town ordinances and policies. These items include, without limitation, streets, sidewalks, drainage, water rights, water distribution rates, and Chapter 237 of NRS. 4. Manager’s Report: Discussion may include a report on Manager’s activities, progress on or status of assigned tasks and projects, or general information of interest to the Board. 5. Board member committee reports: Discussion may include a report on Board Member activities including committee assignments or general information of interest to the Board. Policy and Procedure Review- Steve Thaler Event Planning- Roxanne Stangle Citizen’s Advisory Committee- Roxanne Stangle Capital Improvement Plan- Matt Bernard New Development Applications- John Stephans Minden Water- Charlie Condron 6. Chairman Report: Discussion may include a report on the Chairman’s activities, progress on or status of assigned tasks and projects, or general information of interest to the Board. CONSENT AGENDA FOR POSSIBLE ACTION Items may be moved to or from the Consent Agenda at the request of a Town Board member or member of the public at the beginning of the Board meeting during the Approval of Agenda Item. Items on the Consent Agenda may be voted on in a block, i.e., with one motion on all those items, one second to the motion, and one vote by the Board members. Items removed from the Consent Agenda will be heard immediately following the Consent Agenda in the order in which they appear in the Consent Agenda. 1. Approval of September 2013 financial report including claims paid August 23, 2013 through September 19, 2013. ADMINISTRATIVE AGENDA: The following item(s) are scheduled for public hearing. At the beginning of each item, the Chairman will read the Agenda item into the public record. Next, Town staff will present a summary of the staff report and recommendation, including any updated information received by the Town after the staff reports were distributed. The Board will follow with questions of staff, and then the Chairman will open the hearing to public comment including testimony. Normally, the applicant and/or their representatives are permitted to speak first, followed by Board questions, and then the Chairman will allow comments and questions from the public at large. For items on which action is to be taken, the Chairman will close the hearing of public comments before a motion is made and a vote is taken. The Chairman has the right to establish reasonable time limits for comments and to allow for rebuttal comments. 1. Discussion only: A presentation by Douglas County School District concerning improvements planned for Douglas High School as Phase 1 of the Overall Master Plan for the campus. Appearance by Mark Johnson of H&K Architects. Public Comment 2. For possible action: Presentation, discussion and possible action to 1) accept the Valley Vision Plan; and if 2.1 is approved, to 2) direct staff to develop a joint resolution between the Towns of Minden and Gardnerville and Douglas County to confirm the principles of the plan and to commit to the identification of funds for its implementation over time. Appearance by Eric Roverud of Design Workshops. Public comment. ---PAGE BREAK--- Minden Town Board Agenda October 2, 2013 Page 3 of 3 3. For possible action: Discussion and possible action to approve, approve with conditions, continue, or deny the request to review, set fees for, and approve the revised Town of Minden Street Closure Policy, effective November 1, 2013. Appearance by Jenifer Davidson, Town Manager. Public comment. 4. For possible action: Discussion and possible action to approve, approve with conditions, continue or deny a request to 1) accept a bid to contract with A&A Construction in the amount of $50,504.00 related to water and sewer infrastructure work necessary to bring Well 7 into production to the Town of Minden system and utilize it as an active well, and if 4.1 is approved to 2) authorize the Chairman to execute Agreement for the same on behalf of the Town. Appearance by Bruce Scott, Town Engineer, Resource Concepts Inc. Public comment. Items scheduled to be heard after 7:30: 5. Discussion only: A presentation by Carson Water Subconservancy District (CWSD) regarding the 1) “Comprehensive Regional Water System Plan for the Carson River Watershed;” and 2) “Bureau of Reclamation Plan of Study.” Presentation and appearance by Edwin James, General Manager, CWSD. Public comment. PUBLIC COMMENT REQUEST FOR AGENDA ITEMS ADJOURNMENT