Full Text
The Minden Town Board meeting was held starting at 5:30 p.m. on Wednesday, February 6, 2019, at 1602 Esmeralda Ave, Minden, Nevada. Board Members present: John Stephans, Matt Bernard, Bill Driscoll, Roxanne Stangle and Glen Radtke. Staff present: Ryan Russell, JD Frisby, Jeff Cady, Rachel Hamer and Marcie Schurke. Chairman Radtke called the meeting to order at 5:30 p.m. The Pledge of Allegiance was led by Bill Driscoll. PUBLIC COMMENT: Mr. Pohlman gave public comments on the water workshop for Douglas County. Mr. Turner gave public comments on the Town Board Meeting minutes, the Douglas County Board of County Commissioners meeting, communism, speeches by former presidents, globalists, the US Constitution and climate change. APPROVAL OF AGENDA: Stephans/Driscoll moved to approve the February 6, 2019 Agenda. Motion carries unanimously. APPROVAL OF MINUTES: Stephans/Bernard moved and seconded approval of the January 9, 2019 Board Meeting Minutes. Motion carried unanimously. ACKNOWLEDGEMENT OF GIFTS: Mr. Frisby thanked resident Michael Chen for the photo collages of the wildlife at Jake’s Wetlands. BOARD MEMBER REPORTS: Mr. Bernard mentioned that he is working on getting together with the League of Cities. The Carson Valley Arts Council reached out to the Board and asked if there would be a liaison. Ms. Stangle agreed that she would be the representative. Mr. Radtke welcomed Mr. Driscoll to the Board. CONSENT AGENDA: 1. Approval of the January 2019 financial report including claims paid December 28, 2018 through January 24, 2019 for Fiscal Year 18/19. 2. Approval of a request by Douglas County Parks and Recreation to waive park rental fees, provide staff to monitor the park, assist with cleanup of the events and provide trash dumpsters at no charge for each concert in the park and to contribute Town Funds not to exceed $5,000 in fiscal year 2019-2020 to sponsor the 2019 Summer Concert Series, and two concerts in the 2020 Summer Concert Series. Approval of the request will include: closure of Fifth Street between Esmeralda and Mono Avenue from 7:00am to 9:00pm and Esmeralda Avenue from 5th Street to 6th Street from 5:00pm to 9:00pm May 24th, June 21st , July 5th, August 2nd and August 30th for the 2019 Summer Concert Series. Stephans/Bernard moved and seconded approval of the Consent Agenda. Motion carries unanimously. ---PAGE BREAK--- Minden Town Board Minutes February 6, 2019 Page 2 of 4 ADMINISTRATIVE AGENDA: 1. For possible action: Discussion and possible action in relation to possible alternate well sites in the Heybourne Meadows Subdivision boundary for an additional Town of Minden well. Discussion and possible action may include without limitation direction to Staff to initiate discussions with landowners of possible locations for the acquisition of a property interest in such land within the Heybourne Meadows Subdivision boundary upon which to locate and operate an additional well. Appearance by JD Frisby. Mr. Stephans mentioned that he preferred to have wells within the Town Boundaries. Mr. Bernard disclosed that he does work in a capacity for RO Anderson but did not feel that there was a conflict for this particular item. He said that he would prefer to have it on the Park Ranch site. Mr. Radtke agreed with Mr. Bernard on the location. Mr. Driscoll asked if anyone knew if there would be a difference in the water quality between the two sites. Mr. Bernard and Mr. Frisby both agreed that there isn’t a way to know until we drill a test well. Public comment: Mr. Pohlman gave comments on the location of the lines and proximity to Heybourne Road. Mr. Bernard mentioned that there is not currently a separate parcel and that is something the Board may have to consider in the future. After thoughtful and intelligent deliberation Bernard/Stangle moved and seconded to give Staff direction to enter in discussions with the Park family land owners about possible acquisition of property interest and to work with County Staff and the land owner to work out possible ways to create a parcel. Motion passes unanimously. 2. For possible action: Discussion and possible action to regarding a request by Douglas County for the Town of Minden to commit to possibly contributing to the construction of Muller Parkway, at such future time that project shall commence, and in an amount to be determined by the Board at the time any request is formally brought forth. Appearance by JD Frisby. Mr. Stephans gave the Board some background on the ad valorem and cost allocation and how that fits into the Town contributing funds towards this project. Mr. Stephans expressed that he had no desire to put funds toward a project that the County does not have the easements for. Mr. Bernard mentioned that the Town has just spent $800K on Lucerne which is a County Road. He expressed frustration that he feels the process has been going backwards. He further agreed that he had no desire to put any value on this item at this time. Several members of the Board expressed that there is no clear plan on how the County is going to move forward and questioned how Minden would move forward with them on this without some type of plan in place. Mr. Frisby asked if the train was back on track would the Board be willing to come back to the table. The Board expressed concern over dedicating money with cost allocation going on. Mr. Driscoll expressed the importance of Muller to the success of Minden and Gardnerville and concern over denying the request. Mr. Russell said that the item could be continued until a later time if the Board would like to wait until a more specific request has come forward. ---PAGE BREAK--- Minden Town Board Minutes February 6, 2019 Page 3 of 4 Public comment: Mr. Pohlman gave comments on the funding of Muller Parkway. Mr. Hellwinkel gave public comment on Muller Parkway. After thoughtful and intelligent deliberation Stephans/Driscoll moved and seconded to continue the discussion and that the Town of Minden is in support of Muller Parkway and to be continued. 3. For possible action: Discussion and possible action to accept, accept with conditions or deny a proposal from Northern Nevada Hardwood Floors to refinish the floors of the CVIC Hall in an amount not to exceed $19,105.00. Appearance by Rachel Hamer, Administrative Services Manager. Ms. Hamer gave the background on the CVIC Hall floor. The Board asked questions regarding the two bids, timelines and the differences between the two bidders. Ms. Stangle thanked Staff for working on getting a refund from the company who did the finishing in July. Public comment: None After thoughtful and intelligent deliberation Stephans/Bernard moved and seconded to accept a proposal from Northern Nevada Hardwood Floors to refinish the floors of the CVIC Hall in an amount not to exceed $19,105.00. Motion carries unanimously. 4. For possible action: Discussion and possible action to adopt, adopt with conditions, continue or deny a Town of Minden Capital Improvement Plan for Fiscal Year 2020. Possible action may include discussion and approval of all or a portion of the projects on the Capital Improvement Plan. Capital Improvement projects for discussion may include but not be limited to the following: Westwood Park restrooms and upgrades, Jake’s Wetland and trailhead upgrades, sidewalk and streetscape improvements, Minden Gateway improvements, the Martin Slough Fishing Pond Project, and undergrounding utilities on US Highway 395. Appearance by JD Frisby, Town Manager. Ms. Schurke went over each of the funds and what Staff has proposed for the Capital Improvement Plan. It was opened up to the Board for discussion and prioritization. Mr. Stephans asked about the restroom facilities at Westwood Park. Mr. Frisby gave a little more background on a few items that Staff are bringing forward, particularly with road projects. The Board asked questions regarding the Well Rehab expense and what that involves. Mr. Bernard asked for last year’s numbers to do comparisons and questioned the process for crack sealing. He asked the Board if they would be amendable to moving the Seeman Fishing Pond up as a priority. He asked if there would be any buy in to clean it up. Ms. Stangle asked if the Town could get something in writing from the County before the Town spends money on it. Mr. Frisby relayed that due to the passing of the motion 5-0 by the County Commissioners it is in writing by way of the public record. Mr. Stephans relayed concern over work being done without ownership and if it is legally binding. Mr. Russell said that with the Commission vote as part of public record, he felt this was binding so long as the conditions are met. Mr. Bernard asked if perhaps the time before the Commission during the budget cycle would be an appropriate time to bring ownership back up. He also mentioned that this project might be a great opportunity for partnerships and grant funding. ---PAGE BREAK--- Minden Town Board Minutes February 6, 2019 Page 4 of 4 Mr. Radtke asked for more information on the Westwood Park upgrades. He agreed with pushing the pond forward on the priority list. Mr. Bernard asked to take $100K of the Westwood Park budget and place it toward the Pond Project. Mr. Frisby explained that due to a water line installation to the pond and use of water rights, a portion of the cost would be allocated to the Retail Water Fund. Public comment: Mr. Pohlman asked if the speed bump could be fixed in Winhaven to match the other two on Lantana. Mr. Driscoll agreed with the speeding issue over there. After thoughtful and intelligent deliberation Stephans/Bernard moved and seconded to move the Urban Fishing Pond from 4th to 2nd on the priority list. The Board moved to fund a $250,000 total budget for the Westwood Park upgrades, $50,000 from Capital Projects and $50,000 from Retail water to fund the Fishing Pond with $50,000 and any money left over from the Westwood Park upgrade to fund improvements at Gateway Park and the Trailhead at Jake’s Wetlands. Motion carries unanimously. 5. For possible action: Discussion and possible action to direct Staff in relation to Staff Reports. Discussion shall include a Staff Report on the activities, progress on or status of assigned tasks and projects, or general information regarding operations and projects related to trash, retail and wholesale water service, and other functions of the Town of Minden. Appearance by Jeff Cady, Public Works Superintendent & JD Frisby, Town Manager. Mr. Cady gave an update on the functions of public works. Mr. Frisby gave an update on several outstanding items. The Board relayed that they had no issue with giving the Arts Council a letter of recommendation for the grant they are seeking. Ms. Stangle acknowledged the Staff present at the meeting and thanked them for their time and being part of the process. PUBLIC COMMENT: Mr. Turner gave additional comments regarding climate change, the redistribution of wealth, grants, manipulation of the public, and the freedom of speech. ADJOURNMENT: Ms. Stangle moved to adjourn the meeting at 7:12pm.