Full Text
The Minden Town Board meeting will be held at 5:30 p.m. on Wednesday, April 2, 2014, at 1602 Esmeralda Avenue, Minden, Nevada. NOTICE: NRS 237: The Minden Town Board has adopted a Standard Policy No. 7, which contains a motion regarding Business Impact Statements (BIS). When the Town Board approves its agenda, it also approves a motion which includes ratification of staff action taken pursuant to NRS 237.030 et seq. with respect to items on the Board’s agenda. This includes, without limitation, the conclusion that each rule, ordinance, or regulation which is on the Board’s agenda is without direct and significant economic burden on a business or direct restriction on the formation, operation, or expansion of a business; and that each rule, ordinance, or regulation which is on the Board’s agenda for which a BIS has not been prepared does not impose a direct and significant economic impact on a business or a direct restriction on the formation, operation, or expansion of a business. NOTICE: to persons with disabilities: Reasonable efforts will be made to assist and accommodate individuals with disabilities desiring to attend the meeting. Please contact the Minden Town Office in writing at 1604 Esmeralda Avenue in Minden, Nevada or call [PHONE REDACTED] in advance of the meeting, preferably at least 24 hours prior to the meeting, so that the arrangements may be conveniently made. NOTICE: Items on the Agenda may be taken out of order. The Minden Town Board may combine two or more agenda items for consideration. The Minden Town Board may at any time remove an item from the agenda or delay discussion relating to an item on the agenda. Any restrictions imposed by the Board or its chair on public comment must be reasonable and may restrict time, place and manner of comments but may not restrict comments based on viewpoint. Copies of this notice and agenda have been posted at or before 9:00 a.m. on the third working day before the meeting at the following locations: Minden Administration Office, Minden Post Office, Douglas County Administrative Building, and CVIC Hall bulletin board. Copies of supporting material may be requested from Patricia Koepnick, Office Manager, at 1602 Esmeralda Avenue, Minden, Nevada; by mail addressed to Ms. Koepnick addressed to at the Minden Town Office; by phone at (775) 782- 5976 or by email at [EMAIL REDACTED]. Copies of supporting material are available to the public at the Town Office, on the Town’s website, www.townofminden.com, and at the meeting on the date and place listed above. 5:30 P.M. CALL MEETING TO ORDER PLEDGE OF ALLEGIANCE APPROVAL OF AGENDA APPROVAL OF MINUTES: February 26, 2014 Strategic Planning Workshop March 4, 2014 Budget Workshop March 5, 2014 Board Meeting ACKNOWLEDGEMENT OF GIFTS ACKNOWLEDGEMENT OF SERVICE AWARDS PUBLIC COMMENT: Discussion may be limited to three minutes per person at the discretion of the Chair. No action may be taken on a matter raised under this portion of the agenda until the matter has been specifically included on an agenda as an item upon which action may be taken. STAFF REPORTS: Items on the Administrative Agenda will not be discussed during staff reports. No action may be taken on a matter raised under this portion of the agenda until the matter has been specifically included on an agenda as an item upon which action may be taken. 1. Public Works: report of activities by Public Works staff. 2. Engineering Report: Discussion may include streets, sidewalks, drainage, water issues and related items. ---PAGE BREAK--- Minden Town Board Agenda April 2, 2014 Page 2 of 4 3. Manager’s Report: Discussion may include a report on Manager’s activities, progress on or status of assigned tasks and projects, or general information of interest to the Board. 4. Board member committee reports: Discussion may include a report on Board Member activities including committee assignments or general information of interest to the Board. Event Planning- Roxanne Stangle Minden Water- Charlie Condron Budget Planning - John Stephans New Development Applications- John Stephans Citizen’s Advisory Committee- Steve Thaler 5. Chairman Report: Discussion may include a report on the Chairman’s activities, progress on or status of assigned tasks and projects, or general information of interest to the Board. CONSENT AGENDA FOR POSSIBLE ACTION: Items may be moved to or from the Consent Agenda at the beginning of the Board meeting during the Approval of Agenda Item. Items on the Consent Agenda may be voted on in a block, i.e., with one motion on all those items, one second to the motion, and one vote by the Board members. Items removed from the Consent Agenda will be heard immediately following the Consent Agenda in the order in which they appear in the Consent Agenda. 1. Approval of February 2014 financial report including claims paid February 21, 2014 through March 20, 2014. 2. Approval of a request to set a lease amount ($488) and approve a new lease for Debra McGrale, dba 5th Street Salon, in the CVIC Hall Annex, 1604 Esmeralda Avenue, Suite 202 effective May 1, 2014. The proposed new lease would provide for a one-year lease term with a renewal option. 3. Approval of a request to co-sponsor/host with the Carson Valley Visitor’s Authority (CVVA) a stop on the 2014 Hot August Nights Poker Run, July 31, 2014, from 9:00 a.m. to 3:00 p.m. This event will include closure of: Esmeralda Avenue between Sixth Street and Fourth Street; Fifth Street between Esmeralda Avenue and Mono Avenue; Mono Avenue between Fifth Street and Sixth Street; and Sixth Street between Mono Avenue and Esmeralda Avenue; contribute an amount not to exceed two hundred dollars ($200) to CVVA to be used to purchase lunches for volunteers parking cars at the event; and waive street closure and trash pickup fees, and provide Town Staff and Town equipment to support the event. 4. Approval of a request by Mike Schiller for a street closure on August 8, 2014 from 3:00 p.m. to 11:30 p.m. for the Main Street Event: Car Show & Shine. Approval of this event would include closure of Esmeralda Avenue from Sixth Street to Fourth Street and Fifth from Esmeralda Avenue to Mono Avenue. 5. Approval of a request by Douglas County Parks and Recreation to waive park rental fees, provide staff to monitor the park, assist with cleanup of the events and provide trash dumpsters at no charge for each concert in the park and to contribute Town Funds not to exceed $5,000 in fiscal year 2014-2015 to sponsor the 2014 Summer Concert Series, and two concerts in the 2015 Summer Concert Series. Approval of the request will include: closure of Fifth Street between Esmeralda and Mono Avenue May 30th, June 20th, July 11th, August 1st and August 22nd from 9:00am to 9:00pm for the 2014 Summer Concert Series. 6. Approval of the Terms of Use Agreement, by and between the Town of Minden, an unincorporated town and a political subdivision of the State of Nevada (“TOWN”) and Carson Valley Pops Orchestra, a Nevada non-profit corporation, (“ORCHESTRA”). Appearance by Jenifer Davidson, Minden Town Manager. ---PAGE BREAK--- Minden Town Board Agenda April 2, 2014 Page 3 of 4 ADMINISTRATIVE AGENDA: The following item(s) are scheduled for public hearing. At the beginning of each item, the Chairman will call the item. Normally, the applicant and/or their representatives are permitted to speak first, and then Town Staff may present a summary of the staff report and recommendation, including any updated information received by the Town after the reports were distributed. Next, Board discussion, and then the Chairman will open the hearing to public comment. For items on which action is to be taken, the Chairman will close the hearing of public comments before a motion is made and a vote is taken. The Chairman has the right to establish reasonable time limits for comments and to allow for rebuttal comments. 1. For possible action: Discussion and possible action to approve, approve with conditions, continue or deny a request by Staff to purchase radar signs to be placed at locations in the Town at Staff’s discretion. Approval will allow Staff to rotate the radar signs throughout the Town. Appearance by Jenifer Davidson, Minden Town Manager. Public comment. 2. a. For possible action: Discussion and possible action to approve, approve with conditions, continue, or deny a proposal by Christine Fixman Landscaping for contract landscaping services at the Highway 88 Round-about for the 2014/2015 season in an amount not to exceed $3,650 for labor. Appearance by Tina Fixman, Christine Fixman Landscaping. Public comment. b. For possible action: Discussion and possible action to approve, approve with conditions, continue, or deny a proposal by Christine Fixman Landscaping for contract landscaping services at Jakes Wetlands for the 2013/2014 season in an amount not to exceed $13,520 for routine maintenance, and $4,500 for debris removal. Appearance by Tina Fixman, Christine Fixman Landscaping. Public comment. c. For possible action: Discussion and possible action to approve, approve with conditions, continue, or deny a proposal by Christine Fixman Landscaping for contract landscaping services for the portions of the landscaping improvements on County Road maintained by the Town for the 2014/2015 season in an amount not to exceed $5,600 for labor. Appearance by Tina Fixman, Christine Fixman Landscaping. Public comment. 3. For possible action: Discussion and possible action to recommend to Douglas County approval, approval with conditions, continue, or denial of a Master Plan Amendment (ref. DA 14-012) including the adoption of the 2014 Douglas County Bike Plan, funded and prepared by the Nevada Department of Transportation (NDOT), affecting areas outside of the Tahoe Basin and amending a portion of the 2003 Comprehensive Trails Plan. Appearance by Dirk Goering, Planning Assistant, Douglas County Community Development. Public comment. 4. For possible action: Discussion and possible action to approve, approve with conditions, continue, or deny an agreement between the Town and Douglas County under which the Town will indemnify Douglas County against any action brought by the applicant for abandonment of a portion of Third Street currently used as a parking lot at Francisco’s. Appearance by Ryan Russell, Town Attorney. Public comment. 5. For possible action: Discussion and possible action to provide direction to Town Staff regarding the process for seeking a qualified resident to fill a future vacancy occurring during the term of a current Town Board Member. Appearance by Jenifer Davidson, Minden Town Manager. Public comment. 6. For possible action: Discussion and possible action to approve, approve with conditions, continue, or deny a request by Town Staff to create one Full Time Accounting position effective July 1, 2014. Appearance by Jenifer Davidson, Minden Town Manager. Public comment. ---PAGE BREAK--- Minden Town Board Agenda April 2, 2014 Page 4 of 4 7. For discussion only: First public hearing. Discussion by Town Board of a resolution to increase by an amount not to exceed 3% Town trash removal rates for all classes of service, and to establish a separate rate for commercial compacted trash. Appearance by Jenifer Davidson, Town Manager. Public comment. 8. For possible action: Discussion and possible action to tentatively approve, approve with conditions, continue, or deny the Town of Minden’s proposed equipment acquisition list for Fiscal Year 2014-2015. This action may include discussion and approval of all or a portion of the equipment on the acquisition list. Appearance by Jenifer Davidson, Town Manager. Public comment. 9. For possible action: Discussion and possible action to tentatively approve, approve with conditions, continue, or deny the Town of Minden’s proposed capital projects list for Fiscal Year 2014-2015. This action may include discussion and approval of all or a portion of projects on the capital projects list. Appearance by Jenifer Davidson, Town Manager. Public comment. 10. For possible action: Discussion and possible action to approve, approve with conditions, continue, or deny the Town of Minden Fiscal Year 2014-2015 tentative Budget. Appearance by Jenifer Davidson, Town Manager. Public comment. PUBLIC COMMENT: Final period of public comment to allow public comment on any matter within the Town Board’s jurisdiction, control, or advisory power. Discussion may be limited to three minutes per person at the discretion of the Chair. No action may be taken on a matter raised under this portion of the agenda until the matter has been specifically included on an agenda as an item upon which action may be taken. REQUEST FOR AGENDA ITEMS ADJOURNMENT