Full Text
The Minden Town Board meeting was held starting at 5:30 p.m. on Wednesday, January 3, 2018, at the Minden Public Works Facility, 1330 Buckeye Road, Minden, Nevada. Board Members present: John Stephans, Matt Bernard, Bill Souligny, Roxanne Stangle and Glen Radtke. Staff present: Jenifer Davidson, Ryan Russell, JD Frisby, Ted Thran, Michelle Brown. Chairman Bernard called the meeting to order at 5:30 p.m. The Pledge of Allegiance was led by Mr. Souligny. PUBLIC COMMENT: A representative from Bently Heritage gave an update on the distillery project; renovation of the fuel station into a butcher shop and informed the Town that the NDEP soil check will take place after removal of tanks. APPROVAL OF AGENDA: Radtke/Stangle moved to approve the January 3, 2018 Agenda. Motion carried unanimously. APPROVAL OF MINUTES: Souligny/Stangle moved to approve the December 6, 2017 Board meeting minutes as written. Motion carried unanimously. Sougligny/Radtke moved to approve the December 13, 2017 Special Board meeting minutes as written. Motion carried unanimously. ACKNOWLEDGEMENT OF GIFTS: None BOARD MEMBER REPORTS: None CONSENT AGENDA: 1. Approval of the December 2017 financial report including claims paid November 24, 2017 through December 21, 2017 for Fiscal Year 2018. Mr. Souligny requested to place Consent Agenda Item #2 on the Administrative Agenda. After thoughtful and intelligent deliberation Stephans/Radtke moved to approve Consent Agenda Item number 1 as written. Motion carried unanimously. ADMINISTRATIVE AGENDA: Consent Agenda Item Approval of a request by the Family Support Council of Douglas County for the Town of Minden to sponsor the Amateur Barbeque Cook-Off (also known as Chillin’ and Grillin’) on June 23rd, 2018. Approval of this request would include waiving fees associated with street closure and use of the CVIC Hall Kitchen on June 22nd and 23rd, and providing Town Staff support for the event. Town approval will also include closure of 5th Street ---PAGE BREAK--- Minden Town Board Minutes January 3, 2018 Page 2 of 5 from Mono Avenue to Esmeralda Avenue and Mono Avenue between 5th Street and 6th Street from 6:00 a.m. to 9:00 p.m. Saturday June 23, 2018. Board discussion involved concerns over whether or not Ms. Forzani had authority to sign on behalf of the Family Support Council. Public Comment: Steve decker confirmed Ms. Forzani had authority to sign on behalf of the Family Support Council. After thoughtful and intelligent deliberation Souligny/Stangle moved to approve the Consent Item 2 as written. Motion carried unanimously. 1. For possible action: Discussion and possible action to issue, issue with conditions, continue or deny TOWN OF MINDEN PROCLAMATION NO. 2018P-001: A proclamation declaring the Month of January as National Radon Action Month in Minden. Appearance by Susan Howe, Program Director with the University of Nevada Cooperative Extension. Ms. Susan Howe gave a presentation on Radon and its health effects. Public comment: Public comment included questions regarding signage for display. After thoughtful and intelligent deliberation Souligny/Radtke moved to accept the report from the University of Nevada Cooperative Extension and issue the Proclamation. Motion carried unanimously. 2. For possible action: Discussion and possible action to approve, approve with conditions, continue or deny a petition for annexation by Mack Land & Cattle Company for a portion of APN 1320-32-201-006. Appearance Jeremy Hutchings, Director of Engineering, RO Anderson Engineering. Mr. Bernard recused himself from this item as he works in a capacity for RO Anderson. Mr. Jeremy Hutchings opened the floor to the Board for questions they may have. Board discussion included how well the presentation was put together. Public comment: Comments included agreement with the board on the quality of the presentation. After thoughtful and intelligent deliberation Stephans/Souligny moved to approve the petition for annexation by Mack Land & Cattle Company for a portion of APN 1320-32- 201-006. Motion carried 4-0 with Bernard recusing himself. 3. For possible action: Discussion and possible action to provide staff direction regarding a presentation by the Carson Valley Visitor’s Authority regarding the possible placement of wayfinding signs in the Carson Valley. Appearance by Jan Vandermade, Executive Director. ---PAGE BREAK--- Minden Town Board Minutes January 3, 2018 Page 3 of 5 Mr. Jan Vandermade and Mr. Steve Nolte gave a presentation on wayfinding signs. The estimated total cost of the project is $120-160,000 and the Visitors Authority is looking to partner with Douglas County, Gardnerville, Genoa and the Town of Minden. They asked the Town to contribute $20,000 to $40,000 toward the cost of the project. Board discussion included concerns of the existing directional signs and if we will be aligned with Gardnerville or different. Pricing was also discussed about where the funds are to be collected from. Asking if NDOT will be contributing who would be installing the signs. Public comment: None After thoughtful and intelligent deliberation Radtke/Stephans moved to provide direction to staff to draft a letter of support for the Carson Valley Visitors Authority regarding the possible placement of wayfinding signs in the Carson Valley. Motion carried unanimously. 4. For possible action: Discussion and possible action to interview applicants for consideration of final appointment to the Citizens Advisory Committee to assist the Town with the update of the Minden Plan for Prosperity. Discussion may include, in random order, interviews by the Board of the applicants. Each applicant may be given up to 10 minutes to present themselves and be interviewed by the Board. The Board may deliberate and take possible action to include final appointment of two or three individuals to the committee once all the interviews are complete. A list of the applicants is available upon request. Appearance by Matt Bernard, Chairman. The Chairman asked the candidates to each briefly speak. Mr. Miner was unable to attend however the other candidates each gave their background and qualifications. Board discussion included concerns over the roles within the committees, discussion over the number of candidates, what Gardnerville was doing and getting clarification on the invitations to the public meetings. The Board members listed some of their top candidates. Public comment: A member of the public showed support for Mr. Brady and Mr. Flanders The Board agreed to give their top three choices. Souligny: Mauser, Pohlman and Flanders Stangle: Mauser, Pohlman and Flanders Stephans: Mauser, Pohlman and Brady Radtke: Pohlman, Flanders and Brady Bernard: Brady, Pohlman and Mauser After thoughtful and intelligent deliberation Radtke/Stephans moved to select three applicants: Mauser, Pohlman and Brady. Motion carried unanimously 5. For possible action: Discussion and possible action to provide staff additional direction regarding the creation and placement of a recycling drop-off location and service staff toe at either the ---PAGE BREAK--- Minden Town Board Minutes January 3, 2018 Page 4 of 5 Town of Minden Public Works Facility, Westwood Park or other Town owned and operated facility. Appearance by Jenifer Davidson, Town Manager and JD Frisby, Town Superintendent. Ms. Davison and Mr. Frisby gave background on the proposed recycling drop off locations. Board comments included concerns about costs, convenience, as well as, the possibility of having two locations. Staff also informed the Board of the additional costs of dumping it and the cost of the bin. Public comment: A member of the public recommended working with DDI on a recycling program. He recommended plastic, glass and aluminum as there is more value to these items. It was also asked if there would be a possibility of locating a bin at Douglas High School or Minden Elementary. The suggestion was made to have some security due to illegal dumping. After thoughtful and intelligent deliberation Souligny/Stephans moved to give direction to staff to begin the process of setting up the recycling location at the Town facility as recommended by Staff and to start with a DG to keep the project under $20,000 and ask Staff to report back if there is sufficient funds for this project in this fiscal year. Motion carried unanimously. After thoughtful and intelligent deliberation Souligny/Radtke motioned to collect three items that included glass, plastic, and aluminum. Motion carried unanimously. 6. For possible action: Discussion and possible action to approve, approve with conditions, continue or deny a request by Town Staff to submit a letter to the County Manager requesting funds ($10,000) previously approved by Douglas County for dissemination to the Main Street Minden Program be distributed to the Town of Minden for an economic revitalization purpose or Valley Vison related priority, including, but not limited to, assisting the Town with the costs associated with the update of the Plan for Prosperity. Appearance by Jenifer Davidson, Town Manager. Ms. Davidson offered to answer any questions that the Board may have had. The Board had no questions or comments. Public comment: None After thoughtful and intelligent deliberation Stephans/Souligny moved to Town Staff to submit a letter to the County Manager requesting funds ($10,000) previously approved by Douglas County for dissemination to the Main Street Minden Program be distributed to the Town of Minden for an economic revitalization purpose. Motion carried unanimously. 7. For possible action: Discussion and possible action to provide direction to Town Staff regarding the proposed process for the development, review, consideration and possible approval of the Final Fiscal Year 2018/2019 Town of Minden Budget. Appearance by Ted Thran, Accountant and Jenifer Davidson, Town Manager. Mr. Thran and Ms. Davidson opened the floor to the Board for questions they may have. The Board expressed agreement over the process from previous years. ---PAGE BREAK--- Minden Town Board Minutes January 3, 2018 Page 5 of 5 Public comment: None After thoughtful and intelligent deliberation Stephans/Radtke moved to continue the process as it has been done before. Motion carried unanimously. 8. For possible action: Discussion and possible action to review and adopt, adopt with modifications, continue or deny the Town of Minden Financial Policies and procedures. Appearance by Ted Thran, Town Accountant and Jenifer Davidson, Town Manager. Mr. Thran and Ms. Davidson opened the floor to the Board for any questions they may have. Board comments included questions regarding possible grant funding opportunities, the status of County Road and a policy in regard to the employees’ health insurance contributions. Public comment: None No action taken 9. For possible action: Discussion and possible action to direct staff in relation to Staff Reports. Discussion shall include a Staff Report on the activities, progress on or status of assigned tasks and projects, or general information regarding operations and projects related to trash, retail and wholesale water service, and other functions of the Town of Minden. Appearance by Jenifer Davidson, Town Manager and JD Frisby, Superintendent of Public Works. Ms. Davidson and Mr. Frisby opened the floor to the Board for any questions they may have. Mr. Souligny relayed that he will not be able to attend the special meeting. Public comment: None No action taken PUBLIC COMMENT: None ADJOURNMENT: Mr. Radtke moved to adjourn the meeting at 7:35pm.