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The Minden Town Board meeting will be held at 5:30 p.m. on Wednesday, October 1, 2014, at 1602 Esmeralda Avenue, Minden, Nevada. NOTICE: NRS 237: The Minden Town Board has adopted a Standard Policy No. 7, which contains a motion regarding Business Impact Statements (BIS). When the Town Board approves its agenda, it also approves a motion which includes ratification of staff action taken pursuant to NRS 237.030 et seq. with respect to items on the Board’s agenda. This includes, without limitation, the conclusion that each rule, ordinance, or regulation which is on the Board’s agenda is without direct and significant economic burden on a business or direct restriction on the formation, operation, or expansion of a business; and that each rule, ordinance, or regulation which is on the Board’s agenda for which a BIS has not been prepared does not impose a direct and significant economic impact on a business or a direct restriction on the formation, operation, or expansion of a business. NOTICE: to persons with disabilities: Reasonable efforts will be made to assist and accommodate individuals with disabilities desiring to attend the meeting. Please contact the Minden Town Office in writing at 1604 Esmeralda Avenue in Minden, Nevada or call [PHONE REDACTED] in advance of the meeting, preferably at least 24 hours prior to the meeting, so that the arrangements may be conveniently made. NOTICE: Items on the Agenda may be taken out of order. The Minden Town Board may combine two or more agenda items for consideration. The Minden Town Board may at any time remove an item from the agenda or delay discussion relating to an item on the agenda. Any restrictions imposed by the Board or its chair on public comment must be reasonable and may restrict time, place and manner of comments but may not restrict comments based on viewpoint. Copies of this notice and agenda have been posted at or before 9:00 a.m. on the third working day before the meeting at the following locations: Minden Administration Office, Minden Post Office, Douglas County Administrative Building, and CVIC Hall bulletin board. Copies of supporting material may be requested from Patricia Koepnick, Office Manager, at 1602 Esmeralda Avenue, Minden, Nevada; by mail addressed to Ms. Koepnick addressed to at the Minden Town Office; by phone at (775) 782- 5976 or by email at [EMAIL REDACTED]. Copies of supporting material are available to the public at the Town Office, on the Town’s website, www.townofminden.com, and at the meeting on the date and place listed above. 5:30 P.M. CALL MEETING TO ORDER PLEDGE OF ALLEGIANCE APPROVAL OF AGENDA APPROVAL OF MINUTES: September 3, 2014 Board Meeting ACKNOWLEDGEMENT OF GIFTS ACKNOWLEDGEMENT OF SERVICE AWARDS PUBLIC COMMENT: Discussion may be limited to three minutes per person at the discretion of the Chair. No action may be taken on a matter raised under this portion of the agenda until the matter has been specifically included on an agenda as an item upon which action may be taken. BOARD MEMBER REPORTS: Items on the Administrative Agenda will not be discussed during Board Member committee reports. No action may be taken on a matter raised under this portion of the agenda until the matter has been specifically included on an agenda as an item upon which action may be taken. Discussion may include a report on activities of committees or general information of interest to the Board. The Board Committee assignments and potential presenters on this portion of the agenda are as follows: Event Planning- Roxanne Stangle Minden Water- Charlie Condron Budget/New Development Applications - John Stephans Citizen’s Advisory Committee- Steve Thaler ---PAGE BREAK--- Minden Town Board Agenda October 1, 2014 Page 2 of 4 CONSENT AGENDA FOR POSSIBLE ACTION: Items may be moved to or from the Consent Agenda at the beginning of the Board meeting during the Approval of the Consent Agenda. Items on the Consent Agenda may be voted on in a block, i.e., with one motion on all those items, one second to the motion, and one vote by the Board members. Items removed from the Consent Agenda will be heard immediately following the Consent Agenda in the order in which they appear in the Consent Agenda. 1. Approval of August 2014 financial report including claims paid August 22, 2014 through September 18, 2014 for fiscal years 2014 and 2015. 2. Approval of a request by Minden Fest event Promoters for the Town of Minden to sponsor the Minden Spring Arts and Crafts Festival and Innliner Car Show, June 5-7, 2015. Approval of this request would include waiving fees associated with street closure and providing Town staff support of the event. Town approval will also include closure of Esmeralda between US Highway 395 and Sixth Street; Fifth Street from Mono Ave to the alley between Esmeralda Ave and US Hwy 395; Fourth Street from Mono Ave to the alley between Esmeralda Ave and US Hwy 395 from 5:00 pm Friday through 7:00 pm Sunday. 3. Approval of a request by Minden Fest event Promoters for the Town of Minden to sponsor the Minden Fall Arts and Crafts Show September 11-13, 2015. Approval of this request would include waiving fees associated with street closure and providing Town staff support of the event. Town approval will also include closure of Esmeralda between US Highway 395 and Sixth Street; Fifth Street from Mono Ave to the alley between Esmeralda Ave and US Hwy 395; Fourth Street from Mono Ave to the alley between Esmeralda Ave and US Hwy 395 from 5:00 pm Friday through 7:00 pm Sunday. 4. Approval of a request by Minden Fest Event Promoters for the Town of Minden to sponsor the Esmeralda Avenue Farmer’s Markets Tuesday evenings from May 19th through September 29th, 2015. Town approval will include closure of Esmeralda between Fourth Street and Fifth Street from 2:00 pm until 8:00 pm. 5. Adoption of Resolution number 2014R-077 augmenting the Town of Minden Fiscal Year 2014- 2015 Capital Equipment/Construction Fund (636) Budget by $420,149.00 for the Minden Gateway Project. Additionally, the Resolution amends the Minden Water Wholesale Fund (639) and the Minden Water Fund (640) for FY13/14 carryover Purchase Orders. ADMINISTRATIVE AGENDA: The following item(s) are scheduled for public hearing. At the beginning of each item, the Chairman will call the item. Normally, the applicant and/or their representatives are permitted to speak first, and then Town Staff may present a summary of the staff report and recommendation, including any updated information received by the Town after the reports were distributed. Next, Board discussion, and then the Chairman will open the hearing to public comment. For items on which action is to be taken, the Chairman will close the hearing of public comment before a motion is made and a vote is taken. The Chairman has the right to establish reasonable time limits for comments and to allow for rebuttal comments. 1. For possible action: Discussion and possible action to direct staff on relation to Staff Reports. Discussion shall include a Manager’s Report on the activities, progress on or status of assigned tasks and projects, or general information regarding operations and projects related to trash, retail and wholesale water service and other functions of the Town of Minden. Discussion may also include an update regarding the possible placement of stop signs on Wildrose and a possible reduction in speed limits in the area of Wildrose and Deseret. Appearance by Jenifer Davidson, Town Manager. Public comment. ---PAGE BREAK--- Minden Town Board Agenda October 1, 2014 Page 3 of 4 2. For possible action: Discussion and possible action to direct staff on relation to Staff Reports. Discussion shall include an Engineering Report which may include discussion on streets, sidewalks, drainage, water issues and related items. Discussion may also include an update regarding work completed on the Trailhead project at Jake’s Wetlands, the Buckeye Well Project, the Minden-Gardnerville Sanitation District project on County Road and the Gateway Center Improvements. Appearance by Bruce Scott, Town Engineer. Public comment. 3. For possible action: Discussion and possible action to approve, approve with conditions, continue or deny a request by Douglas County Staff to participate with and contribute an amount not to exceed $50,000 to Douglas County to place a 12 strand fiber for Douglas County and 12 strand fiber for the Town of Minden in the existing Town of Minden conduit system from an existing vault to the Town of Minden Public Works Facility and to authorize the chairman to execute an agreement for the same. Appearance by Tammy James, Douglas County Communications Manager. Public comment. 4. For possible action: Discussion and possible action to approve, approve with conditions, continue or deny a request by Anita and Tim Cohee for the Town to coordinate and possibly participate in the removal of trees located within the right of way at 1592 Sixth Street.. Appearance by Anita and Tim Cohee, Owners of 1592 Sixth Street. Public comment. 5. For possible action: Discussion and possible action to provide direction to Town Staff regarding the proposed revision of the Town of Minden Street Tree Program. Action may include approval, approval with conditions, continuance or denial of the revised Town Minden Street Tree Program. Appearance by Jenifer Davidson, Town Manager. Public comment. 6. For possible action: Discussion and possible action to provide direction to Town Staff regarding the proposed Town of Minden Strategic Planning Goals prepared by the Town Manager in response to the Town of Minden 2014 Strategic Planning session. Possible action may include approval, approval with conditions, continuance or denial of the proposed Town of Minden Strategic Planning Goals prepared by the Town Manager. Appearance by Jenifer Davidson, Town Manager. Public comment. 7. For possible action: Discussion and possible action to accept, accept with conditions, continue or deny a bid by Stonehouse Drilling and Construction, LLC for the Town of Minden Heybourne Well Construction project for an amount not to exceed $246,300.00, and authorize the Chairman to execute an agreement for the same. Appearance by Bruce Scott, Town Engineer. Public comment. 8. For possible action: Discussion and possible action to 1) review the form and process for the 2014 evaluation of the Minden Town Manager; and 2) to appoint a representative to collect the evaluations of each board member for presentation/approval at the next regular meeting of the Minden Town Board. Appearance by Ryan Russell, Town Attorney. Public comment. 9. For possible action: Discussion and possible action to approve a process to vet applicants and to recommend up to three names to the Douglas County Board of Commissioners for consideration of final appointment to the Minden Town Board upon departure of Steve Thaler during his current term. Appearance by Ryan Russell, Town Attorney. Public comment. PUBLIC COMMENT: Final period of public comment to allow public comment on any matter within the Town Board’s jurisdiction, control, or advisory power. Discussion may be limited to three minutes per person at the discretion of the Chair. No action may be taken on a matter raised under this portion of ---PAGE BREAK--- Minden Town Board Agenda October 1, 2014 Page 4 of 4 the agenda until the matter has been specifically included on an agenda as an item upon which action may be taken. REQUEST FOR AGENDA ITEMS ADJOURNMENT