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The Minden Town Board meeting will be held at 5:30 p.m. on Wednesday, April 4, 2012, at 1602 Esmeralda Avenue, Minden, Nevada. NOTICE: NRS 237: The Minden Town Board has adopted a Standard Policy No. 7, which contains a motion regarding Business Impact Statements. When the Town Board approves its agenda, it also approves a motion which includes ratification of staff action taken pursuant to NRS 237.030 et seq. with respect to items on the Board’s agenda. This includes, without limitation, the conclusion that each rule, ordinance, or regulation which is on the Board’s agenda is without direct and significant economic burden on a business or direct restriction on the formation, operation, or expansion of a business; and that each rule, ordinance, or regulation which is on the Board’s agenda for which a BIS has not been prepared does not impose a direct and significant economic impact on a business or a direct restriction on the formation, operation, or expansion of a business. NOTICE: to persons with disabilities: Reasonable efforts will be made to assist and accommodate physically handicapped persons desiring to attend the meeting. Please contact the Minden Town Office in writing at 1604 Esmeralda Avenue in Minden, Nevada or call [PHONE REDACTED] in advance of the meeting, preferably at least 24 hours prior to the meeting, so that the arrangements may be conveniently made. NOTICE: Items on the Agenda may be taken out of order. The Minden Town Board may combine two or more agenda items for consideration. The Minden Town Board may remove an item from the agenda or delay discussion relating to an item on the agenda at any time. Any restrictions on public comment must be reasonable and may restrict time, place and manner of comments but may not restrict comments based on viewpoint. Copies of this notice and agenda have been posted on or before 9:00 a.m. on the third working day before the meeting at the following locations: Minden Administration Office, Minden Post Office, Douglas County Administrative Building, and CVIC Hall bulletin board. 5:30 P.M. CALL MEETING TO ORDER. PLEDGE OF ALLEGIANCE APPROVAL OF AGENDA APPROVAL OF MINUTES: March 7, 2012 Board Meeting ACKNOWLEDGEMENT OF GIFTS ACKNOWLEDGEMENT OF SERVICE AWARDS: PUBLIC COMMENT: Discussion may be limited to three minutes per person at the discretion of the Chair. No action may be taken on a matter raised under this portion of the agenda until the matter itself has been specifically included on an agenda as an item upon which action may be taken. STAFF REPORTS: Items on the Administrative Agenda will not be discussed during staff reports. 1. Public Works: report of activities by Public Works staff. 2. Engineering Report: Discussion may include streets, sidewalks, drainage, water issues and related items. 3. Attorney Report: Discussion may include factual and legal aspects of the performance by the Town and its advisory board of functions granted to the Town under provision of Chapter 269 of the Nevada Revised Statues, the Douglas County Code, the Town ordinances and policies. These items include, without limitation, streets, sidewalks, drainage, water rights, water distribution rates, and Chapter 237 of NRS. This item may include a report on the status of the Ninth Judicial District Court Order affirming Nevada State Engineer Ruling 5791 entered February 24, 2010. 4. Manager’s Report: Discussion may include a report on Manager’s activities, progress on or status of assigned tasks and projects, or general information of interest to the Board. 5. Board member reports: Board member comments Chairman’s report ---PAGE BREAK--- Minden Town Board Agenda April 4, 2012 Page 2 of 3 CONSENT CALENDAR FOR POSSIBLE ACTION Items may be moved to or from the Consent Agenda at the beginning of the Board meeting during the Approval of the Agenda Item by a Town Board member or member of the public. Items on the Consent Agenda may be voted on in a block, i.e., with one motion on all those items, one second to the motion, and one vote by the Board members. Items removed from the Consent Agenda will be heard immediately following the Consent agenda in the same order set forth in the Consent Agenda. 1. Approval of claims through March 2012. ADMINISTRATIVE AGENDA: The following item(s) are scheduled for public hearing. At the beginning of each item, the Chairman will read the Agenda item into the public record. Next, Town staff will present a summary of the staff report and recommendation, including any updated information that was received after the date staff reports were distributed. The Board will follow with questions of staff, and then the Chairman will open the hearing to public comment including testimony. Normally, the applicant and/or their representatives are permitted to speak first, followed by Board questions, and then the Chairman will allow comments and questions from the public at large. For items on which action is taken, the Chairman will close the hearing of public comments before a motion is made and a vote is taken. The Chairman has the right to establish reasonable time limits for comments and allow for rebuttal comments. 6:30 p.m. 1. For possible action: Discussion and possible action to approve, approve with conditions, continue, or deny a request by Westwood Park Homeowners Association to waive meter charges in the months water is turned off and not in use in common areas (generally October through May). Appearance by Rhonda Freih, Association Manager. Public comment. 2. a. Not for possible action: Discussion and presentation by Stephen Farnsley, Executive Director of the Carson Valley Arts Council (CVAC), regarding a request submitted to the Douglas County Board of Commissioners to designate CVAC as the Local Arts Agency (LAA) recognized by the National Endowment of the Arts. Public comment. b. For Possible action: Discussion to approve, approve with conditions, continue or deny request by Stephen Farnsley, Executive Director of the Carson Valley Arts Council (CVAC), to direct staff to author a letter of support to be signed by the Chairman of the Board addressed to the Douglas County Board of Commissioners supporting the issuance of a proclamation designating CVAC as the Local Arts Agency (LAA) for Douglas County. Public comment. 3. a. Not for possible action: Discussion and presentation by Mimi Moss, Douglas County Community Development Director, regarding a grant application to Nevada Department of Transportation (NDOT) for grant funds for the construction of the Martin Slough trail extending from the Carson Valley Middle School to Ironwood Drive. Public comment. b. For possible action: Discussion to approve, approve with conditions, continue or deny request by Mimi Moss, Douglas County Community Development Director to 1) direct Town Staff to author a letter of support for the Martin Slough trail project addressed to NDOT to be signed by the Chair of the Minden Town Board and included as part of the submittal for the grant application in April 2012; and 2) commit matching funds and/or in-kind service assistance to the Martin Slough trail project in an amount not to exceed $25,000; and 3) agree to maintain the portion of the pedestrian path within the Minden Town boundary once the path is constructed to the design standard. Public comment. 4. For possible action: Discussion and possible action to approve, approve with conditions, continue or deny a request by Ken Anderson of Manhard Consulting, Ltd for the expansion of the existing parking lot, construction of a bike trail, future RV Park expansion, and wetland enhancement at the Carson Valley Inn, APN 1320-29-401-018. Appearance by Mark Rotter and Ken Anderson of Manhard Consulting Ltd. Public comment. ---PAGE BREAK--- Minden Town Board Agenda April 4, 2012 Page 3 of 3 5. For possible action: Discussion and possible action to approve, approve with conditions, continue or deny the Design Review and Phasing Plan for the Maverik Gas Station project commonly referred to as the Minden Gateway Center. The Design Review generally consists of an approximately 4,790 SF convenience store with fuel sales and associated parking and access. The phasing plan covers the development of the following parcels: 1320-30-701-016; -017; -018; -019; -020 and 1320-30-802-025; -026 over a period of approximately 12 years in seven phases. Appearance by Jeremy Hutchings, Director of Engineering, RO Anderson. Public comment. 6. For possible action: Discussion and possible action to approve, approve with conditions, continue, or deny a request, effective July 1, 2012, to 1) promote one Secretary Senior position (Grade 32) to Office Manager (Grade 40) with a 10% salary increase; and if 6.1 is approved, 2) promote one Accounting Clerk position (Grade 27) to Secretary Senior position (Grade 32) with a 10% salary increase. Any changes will be reflected in the Final Budget for Fiscal Year 2012/2013. Appearance by Town Manager. Public comment. 7. For possible action: Discussion and possible action to approve, approve with conditions, continue, or deny a request, effective July 1, 2012, to 1) reverse the Board’s previous decision to reclassify one Maintenance Specialist II position (Grade 37) to a Maintenance Supervisor (Grade 46); and if 7.1 is approved, 2) promote one Maintenance Specialist II (Grade 37) to a Maintenance Supervisor (Grade 46) with a 10% increase in salary. Any changes will be reflected in the Final Budget for Fiscal Year 2012/2013. Appearance by Town Manager. Public comment. 8. For possible action: Discussion and possible action to approve, approve with conditions, continue, or deny a request to create one additional part-time (38 hours per pay period) office assistant position effective July 1, 2012. Any changes will be reflected in the Final Budget for Fiscal Year 2012/2013. Appearance by Town Manager. Public comment. 9. For possible action: Discussion and possible action to approve, approve with conditions, continue, or deny a request to continue using a third seasonal position (maximum 1039 hours per year), effective July 1, 2012. Any changes will be reflected in the Final Budget for Fiscal Year 2012/2013. Appearance by Town Manager. Public comment. 10. For possible action: Discussion and possible action to tentatively approve, approve with conditions, continue, or deny the Town of Minden’s proposed equipment acquisition list for Fiscal Year 2012-2013. This action may include discussion and approval of all or a portion of the equipment on the acquisition list. Appearance by Town Manager. Public comment. 11. For possible action: Discussion and possible action to tentatively approve, approve with conditions, continue, or deny the Town of Minden’s proposed capital projects list for Fiscal Year 2012-2013. This item does not include further action on projects previously approved and funded. This action may include discussion and approval of all or a portion of projects on the capital projects list. Appearance by Town Manager. Public comment. 12. For possible action: Discussion and possible action to approve, approve with conditions, continue, or deny the Town of Minden Fiscal Year 2012-2013 tentative Budget. This action may include discussion and approval of an average four percent merit increase for employees. Appearance by Town Manager. Public comment. 13. For possible action: Discussion and possible action to approve, approve with conditions, continue, or deny a request to direct Town Manager to pursue tenants for 1613 Water Street Parcel shown on exhibit A to the mock lease agreement and negotiate terms of a lease (generally following the format of the Mock Lease Agreement in the back up materials for this item 13) for possible consideration and approval by the Board at a future Board meeting. Appearance by Jenifer Scott, Town Manager. Public comment. ADJOURNMENT