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The Minden Town Board meeting will be held at 5:30 p.m. on Wednesday, May 2, 2012, at 1602 Esmeralda Avenue, Minden, Nevada. NOTICE: NRS 237: The Minden Town Board has adopted a Standard Policy No. 7, which contains a motion regarding Business Impact Statements. When the Town Board approves its agenda, it also approves a motion which includes ratification of staff action taken pursuant to NRS 237.030 et seq. with respect to items on the Board’s agenda. This includes, without limitation, the conclusion that each rule, ordinance, or regulation which is on the Board’s agenda is without direct and significant economic burden on a business or direct restriction on the formation, operation, or expansion of a business; and that each rule, ordinance, or regulation which is on the Board’s agenda for which a BIS has not been prepared does not impose a direct and significant economic impact on a business or a direct restriction on the formation, operation, or expansion of a business. NOTICE: to persons with disabilities: Reasonable efforts will be made to assist and accommodate physically handicapped persons desiring to attend the meeting. Please contact the Minden Town Office in writing at 1604 Esmeralda Avenue in Minden, Nevada or call [PHONE REDACTED] in advance of the meeting, preferably at least 24 hours prior to the meeting, so that the arrangements may be conveniently made. NOTICE: Items on the Agenda may be taken out of order. The Minden Town Board may combine two or more agenda items for consideration. The Minden Town Board may remove an item from the agenda or delay discussion relating to an item on the agenda at any time. Any restrictions on public comment must be reasonable and may restrict time, place and manner of comments but may not restrict comments based on viewpoint. Copies of this notice and agenda have been posted on or before 9:00 a.m. on the third working day before the meeting at the following locations: Minden Administration Office, Minden Post Office, Douglas County Administrative Building, and CVIC Hall bulletin board. 5:30 P.M. CALL MEETING TO ORDER. PLEDGE OF ALLEGIANCE APPROVAL OF AGENDA APPROVAL OF MINUTES: April 4, 2012 Board Meeting ACKNOWLEDGEMENT OF GIFTS ACKNOWLEDGEMENT OF SERVICE AWARDS: PUBLIC COMMENT: Discussion may be limited to three minutes per person at the discretion of the Chair. No action may be taken on a matter raised under this portion of the agenda until the matter itself has been specifically included on an agenda as an item upon which action may be taken. STAFF REPORTS: Items on the Administrative Agenda will not be discussed during staff reports. 1. Public Works: report of activities by Public Works staff. 2. Engineering Report: Discussion may include streets, sidewalks, drainage, water issues and related items. 3. Attorney Report: Discussion may include factual and legal aspects of the performance by the Town and its advisory board of functions granted to the Town under provision of Chapter 269 of the Nevada Revised Statues, the Douglas County Code, the Town ordinances and policies. These items include, without limitation, streets, sidewalks, drainage, water rights, water distribution rates, and Chapter 237 of NRS. This item may include a report on the status of the Ninth Judicial District Court Order affirming Nevada State Engineer Ruling 5791 entered February 24, 2010. 4. Manager’s Report: Discussion may include a report on Manager’s activities, progress on or status of assigned tasks and projects, or general information of interest to the Board. 5. Board member reports: Board member comments Chairman’s report ---PAGE BREAK--- Minden Town Board Agenda May 2, 2012 Page 2 of 3 CONSENT CALENDAR FOR POSSIBLE ACTION Items may be moved to or from the Consent Agenda at the beginning of the Board meeting during the Approval of the Agenda Item by a Town Board member or member of the public. Items on the Consent Agenda may be voted on in a block, i.e., with one motion on all those items, one second to the motion, and one vote by the Board members. Items removed from the Consent Agenda will be heard immediately following the Consent agenda in the same order set forth in the Consent Agenda. 1. Approval of claims through April 2012. ADMINISTRATIVE AGENDA: The following item(s) are scheduled for public hearing. At the beginning of each item, the Chairman will read the Agenda item into the public record. Next, Town staff will present a summary of the staff report and recommendation, including any updated information that was received after the date staff reports were distributed. The Board will follow with questions of staff, and then the Chairman will open the hearing to public comment including testimony. Normally, the applicant and/or their representatives are permitted to speak first, followed by Board questions, and then the Chairman will allow comments and questions from the public at large. For items on which action is taken, the Chairman will close the hearing of public comments before a motion is made and a vote is taken. The Chairman has the right to establish reasonable time limits for comments and allow for rebuttal comments. 6:30 p.m. 1. For possible action: Discussion and possible action to approve, approve with conditions, continue, or deny a proposal by Christine Fixman Landscaping for landscaping enhancement services for the peninsula at Jake’s Wetland and Wildlife Meadow in an amount not to exceed $6,450. Appearance by Christine Fixman. Public comment. 2. For possible action: Discussion and possible action to approve, approve with conditions, continue, or deny a request for the Town of Minden to 1) be represented in the Carson Valley Days and Nevada Day parade this calendar year, 2012; and if 2.1 is approved, 2) to designate an amount not to exceed $1000 of the Centennial Celebration budget to be used for this purpose. Appearance by Minden Town Manager. Public comment. 3. For possible action: Discussion and possible action to approve, approve with conditions, continue, or deny a request for the Town of Minden to provide a free breakfast in Minden Park on Saturday June 9th to the community as part of the Carson Valley Days 2012 celebration for an amount not to exceed $1,500. Appearance by Minden Town Manager. Public comment. 4. For possible action: Discussion and possible action to approve, approve with conditions, continue, or deny the Town of Minden’s proposed equipment acquisition list for Fiscal Year 2012- 2013. This action may include discussion, approval and designation of a not to exceed purchase amount for all or a portion of the following: not to exceed $5,200 for a floor cleaning machine for the CVIC Hall from Town of Minden General Fund (630) and not to exceed $90,000 for a bucket truck transfer from Minden Ad Valorem Capital Projects Fund (631) to Minden General Fund (630). Appearance by Town Manager. Public comment. 5. For possible action: Discussion and possible action to approve, approve with conditions, continue, or deny the Town of Minden’s proposed final capital projects list for Fiscal Year 2012- 2013. This action may include discussion and approval of all or a portion of projects on the capital projects list and does not include further action on projects previously approved and funded. Appearance by Town Manager. Public comment. 6. For possible action: Discussion and possible action to approve, approve with conditions, continue, or deny a request to transfer money and balance the budgets for Fiscal Year 2011/12 in funds 630 (Minden Town General), 636 (Minden Capital Equipment/Construction), 639 (Minden Wholesale Water), and 640 (Minden Town Water). Appearance by Town Manager. Public comment. 7. For possible action: Discussion and possible action to approve, approve with conditions, continue, or deny the Town of Minden Fiscal Year 2012-2013 Final Budget. Appearance by Town Manager. Public comment. ---PAGE BREAK--- Minden Town Board Agenda May 2, 2012 Page 3 of 3 8. For possible action: Discussion and possible action to approve, approve with conditions, continue, or deny a request to set a lease amount and approve a new lease for Debra White-Orr, dba 5th Street Salon, in the CVIC Hall Annex, 1604 Esmeralda Avenue, Suite 202. The proposed new lease provides for a one-year lease term with renewal options. Appearance by Town Manager. Public comment. 9. For possible action: Discussion and possible action to approve, approve with conditions, continue, or deny the Purchasing Practices and Approval Authority Policy for the Minden Town Manager, effective May 2, 2012. This action may include discussion and approval of accounts payable authorization for the Minden Town Manager in an amount not to exceed $4,999.99 for a single item or service, when that item or service does not exceed the budgeted amount set by the Board for each category in the budget. Appearance by John Stephans, Chairman. Public comment. ADJOURNMENT