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The Minden Town Board meeting was held starting at 5:30 p.m. on Wednesday, February 5, 2025, at 1602 Esmeralda Ave, Minden, Nevada. Board Members present: Bill Driscoll, Bryan Davis, Steve Thaler, Mimi Moss and Larry Walsh. Staff present: Jim Cavilia, Jeff Cady, JD Frisby, and Rachel Hamer. Chairman Walsh called the meeting to order at 5:30 p.m. The Pledge of Allegiance was led by Member Thaler. PUBLIC COMMENT: None APPROVAL OF AGENDA: Thaler/Driscoll moved and seconded approval of the February 5, 2025, Agenda with one correction to the APN on the Administrative Agenda Item #1 that should read 1320-33-210- 032. Motion carries unanimously. APPROVAL OF MINUTES: Moss/Davis moved and seconded approval of the January 8, 2025, Board Meeting Minutes. ACKNOWLEDGEMENT OF GIFTS: None PRESENTATION OF EMPLOYEE AWARDS: Mr. Frisby presented Rachel Hamer with her 15 year service award. BOARD MEMBER REPORTS: Items on the Administrative Agenda will not be discussed during Board Member committee reports. No action may be taken on a matter raised under this portion of the agenda until the matter has been specifically included on an agenda as an item upon which action may be taken. Discussion may include a report on activities of committees or general information of interest to the Board. Mr. Frisby brought up the different committees that the Town looks to have representation at. Board members chose which committees they wished to sign up for. Carson Valley Chamber of Commerce – Bill Driscoll Carson Valley Visitors Authority – Larry Walsh Carson Valley Arts Council – Steve Thaler Events Committee – Mimi Moss and Bryan Davis CONSENT AGENDA: Items may be moved to or from the Consent Agenda at the beginning of the Board meeting during the Approval of the Consent Agenda. Items on the Consent Agenda may be voted on in a block, i.e., with one motion on all those items, one second to the motion, and one vote by the Board members. Items removed from the Consent Agenda will be heard immediately following the Consent Agenda in the order in which they appear in the Consent Agenda. Public comment: None 1. Approval of the January 2025 financial report including claims paid December 27, 2024, through January 24, 2025, for Fiscal Year 24/25. ---PAGE BREAK--- Minden Town Board Minutes February 5, 2025 Page 2 of 4 Driscoll/Moss moved and seconded approval of the Consent Agenda as presented. Motion carries unanimously. ADMINISTRATIVE AGENDA: The following item(s) are scheduled for public hearing. At the beginning of each item, the Chairman will call the item. Normally, the applicant and/or its representatives are permitted to speak first, and then Town Staff may present a summary of the staff report and recommendation, including any updated information received by the Town after the reports were distributed. Next, Board discussion, and then the Chairman will open the hearing to public comment. For items on which action is to be taken, the Chairman will close the hearing of public comment before a motion is made and a vote is taken. The Chairman has the right to establish reasonable time limits for comments and to allow for rebuttal comments. 1. For possible action: Discussion and possible action to approve, approve with conditions, deny, or continue a request by the Town of Gardnerville to construct a restroom on the Town of Minden’s Parcel APN 1320-33-210-032. Appearance by Erik Nilssen, Town of Gardnerville Manager. Mr. Nilssen, the Gardnerville Town Manager, gave a presentation regarding the history of the Mountain View Park and the proposed restrooms at the parcel in question. He gave an explanation as to why the location is desirable due to deed restrictions for the open space. Mr. Frisby provided additional information, and went over the site limitations. He showed maps of the existing site and where the location of the proposed well site will be. Mr. Frisby expressed concern with not knowing what the exact foot print of the well site will be. Member Davis asked the timeline for the design of the well house. Mr. Frisby relayed he believe it was six months from the contract approval. Member Moss asked for clarification regarding the planned development and the original approval. Mr. Nilssen relayed there have been no changes. Member Thaler asked questions regarding the Gardnerville Masterplan, and he encouraged Gardnerville to put in restrooms. Vice- Chairman Driscoll asked for clarification on the backup plan and if there is feedback from an HOA. It was relayed there is not an HOA for that particular subdivision. Public comment: Merrill Hanson, a property owner by the pond in question, gave public comment regarding the need for judicial approval because of the possible third party right. He also mentioned that he sees the need for a restroom, but there are unpleasant things that come along with structures. He mentioned that he may even be willing to put a restroom on his property within the vicinity of the pond. Jeffery Chase, a property owner next to the proposed location, gave public comment regarding the placement of the well house, and expressed he did not wish to have a public restroom behind his home. Robert Pohlman gave public comment regarding collaboration with the Town of Gardnerville so that they have the ability to move forward on any grant opportunities. Jim Zewan, a property owner next to the proposed location, gave public comment regarding the deed restrictions and other options of restroom locations. Julie Duda, a property owner next to ---PAGE BREAK--- Minden Town Board Minutes February 5, 2025 Page 3 of 4 the proposed location, gave public comment regarding the opposition of the placement of the restroom, the park plan, and the deed restriction. Maureen Casey gave public comment regarding collaboration with the Towns on something that may be beneficial to both. Greg Garrett gave public comment regarding the need to blend in with the environment if it is put in or, or look at alternative locations. Member Davis expressed a desire to see what the well house site is going to look like before moving forward with anything else, and not rush into anything. Member Moss brought up the issues with the deed restrictions. She expressed concern with where the well house will go in due to setbacks, berms, and the flood zone. She relayed that tabling the item may be the way to go until the Town knows what the design for the well house looks like. Member Thaler agreed with Member Moss regarding the possibility of pushing this out until we know what the design will look like. Vice Chairman Driscoll relayed he understands why people don’t want public restrooms in a backyard. He encouraged Gardnerville to explore other options. Chairman Walsh spoke of going to the site and understands the desire to not have a restroom there. He believes there is cause to table the item. After thoughtful and intelligent deliberation, Thaler/Moss moved and seconded continuation to another meeting date, for the request by the Town of Gardnerville to construct a restroom on the Town of Minden’s Parcel APN 1320-33-210-032. Motion carries unanimously. 2. For presentation only: A presentation by Douglas County Parks and Recreation regarding the collaboration with the Carson Valley Arts Council for the possible acquisition of the Ironwood Cinemas building at 1760 N. Hwy 395 (APN 1320-30-211-093) for the creation of a performing arts center. Appearance by Brook Adie, Douglas County Community Services Director. Brook Adie, the Douglas County Community Services Director, gave a presentation on the proposed Douglas County Cultural & Performing Arts project. The project includes using restricted room tax to lease, and to ultimately purchase the Ironwood Cinemas building. The conceptual drawings and ideas show renovating several of the theaters as well as turning four of the existing into performing arts auditorium. Kelly Bland, the current property owner, gave some background on the history of the building and the situation with the existing tenants. Brian Fitzgerald, the Carson Valley Arts Council President, spoke to what the partnership between the County and CVAC will look like. Vice Chairman Driscoll asked if there was any situation where general fund will be used. Mrs. Adie relayed funds will only be from the room tax, clarification was given that approximately $47K will be expensed each year to fund this from the room tax. Member Thaler expressed excitement and support of the project, but communicated a need for more seating. Member Moss expressed agreement with a great repurpose of the building. Member Davis and Chairman Walsh echoed thanks for the presentation and agreed that the repurpose of the building is a great thing for the community. Public comment: Francie Palmer gave public comment in support of the proposal. ---PAGE BREAK--- Minden Town Board Minutes February 5, 2025 Page 4 of 4 This item is only for presentation. 3. For possible action: Discussion and possible action to approve, approve with conditions, continue, or deny the revised Town of Minden Merit System to align with the updated core value rating system. Appearance by JD Frisby, Town Manager. Mr. Frisby relayed that this item is before the board as administrative clean up to the evaluation rating system. He offered to answer any questions the board may have. No board comments. Public comment: None After thoughtful and intelligent deliberation, Davis/Moss moved and seconded approval of the revised Town of Minden Merit System to align with the updated core value rating system. Motion carries unanimously. 4. For possible action: Discussion and possible action to direct Staff in relation to Staff Reports. Discussion shall include a Staff Report on the activities, progress on or status of assigned tasks and projects, or general information regarding operations and projects related to trash, retail and wholesale water service, and other functions of the Town of Minden. Appearance by Jeff Cady, Public Works Superintendent, and JD Frisby, Town Manager. Mr. Cady gave a short update on the GIS System Project and offered to answer any questions the board may have on his report which was included in the packet materials. Mr. Frisby gave a short update on a few items of interest to the board. He offered to answer any questions the board may have. Board comments included Public comment: None ADJOURNMENT: Chairman Walsh adjourned the meeting at 7:32 p.m.