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Town of Minden 2020 Title VI Annual Compliance Review Update Report for the Year Ending 2020 April 20, 2021 Agency Administrator JD Frisby Minden Town Manager Title VI Coordinator Rachel Hamer Administrative Services Manager Public Works Jolene Polish Engineering Technician ---PAGE BREAK--- 2020 Title VI Annual Compliance Report As stated in the Town of Minden Title VI Plan, the Town will actively seek to prevent Title VI deficiencies or irregularities. As part of the annual review of the plan, the Title VI Coordinator and designated Staff will compile data for the Town Managers review. The following are the items that Staff will compile each year. Title VI complaints for the 2020 calendar year: None. Inventory of requests for language assistance: None. Inventory of public meetings held and community outreach efforts: The Town Board has held a public meeting each month except in April of 2020. Due to COVID- 19 restrictions, video conference meetings were also held. All meetings were publicly noticed. Noticing consists of public displays of the agenda in various locations within Town boundaries, printed copies being mailed to a list of requestees, emailed, located on the Town of Minden website, and meeting information being uploaded to the Nevada Public Notice website. Due to the restrictions in place, and with video conference meetings, it is difficult to collect data for Title VI at these meetings. Verifying that bidding and contract documents contained the appropriate Title VI language and information: The Town of Minden has been diligently working to ensure that the Title VI documents are included in bid documentation to stay in compliance once we were notified of the requirement. The Town only went out to bid once in the calendar year 2020. The bidding process was held before the Town was notified of the requirements, and subsequently the documents were not included in that bid. Moving forward, the Town anticipates going out to bid in 2021 and the Title VI Coordinator will work with the Town Engineering Technician to ensure that all vital Title VI documents and language are included in bids going forward. Review Title VI training compliance for all Town of Minden Staff: The Town of Minden is in full compliance with yearly training of all of the Town’s Staff on Title VI. JD Frisby, Jolene Polish, and Rachel Hamer attended an extensive training from Lexicon in March of 2020. All other Staff completed an on-line version of the training by Lexicon. All training was completed by the end of May of 2020. ---PAGE BREAK--- userid fullname email lastlogin joined_at Certificate Issued 37671473 Lester Hinkey [EMAIL REDACTED] 5/29/2020 5/1/2020 5/29/2020 36862508 Bob Camara [EMAIL REDACTED] 5/22/2020 4/22/2020 5/22/2020 36862408 Mike Scerri [EMAIL REDACTED] 5/22/2020 4/22/2020 5/22/2020 36862511 Joe Stamps [EMAIL REDACTED] 5/22/2020 4/22/2020 5/22/2020 36862299 Judge Smith [EMAIL REDACTED] 5/20/2020 4/22/2020 5/20/2020 36862409 Jason Parke [EMAIL REDACTED] 4/30/2020 4/22/2020 4/29/2020 36862414 Kasey Kyler [EMAIL REDACTED] 4/29/2020 4/22/2020 4/23/2020 36862402 Dan Kistler [EMAIL REDACTED] 4/29/2020 4/22/2020 4/29/2020 36862512 Saul Alvarez [EMAIL REDACTED] 4/29/2020 4/22/2020 4/28/2020 33380089 Alex Brown [EMAIL REDACTED] 4/28/2020 3/12/2020 3/31/2020 36862510 Chris Murphy [EMAIL REDACTED] 4/22/2020 4/22/2020 4/22/2020 33380087 Seth Altamirano [EMAIL REDACTED] 4/21/2020 3/12/2020 4/21/2020 36759214 Jeff Cady [EMAIL REDACTED] 4/20/2020 4/20/2020 4/21/2020 33380039 Michelle Brown [EMAIL REDACTED] 4/20/2020 3/12/2020 4/14/2020 33380202 Fred Sitterley [EMAIL REDACTED] 4/17/2020 3/12/2020 4/16/2020 33380201 Brian Aspenleiter [EMAIL REDACTED] 4/15/2020 3/12/2020 4/14/2020