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1 Draft Nov 29, 2017 • Minden and Gardnerville Plan for Prosperity 2040 Scope of Services Introduction The purpose of this proposal for professional services is to provide a scope and budget for concurrently updating The Minden Plan for Prosperity and Gardnerville Plan for Prosperity. The effort will tackle several driving policy issues including circulation, land use, community facilities and streets, and community character. The process is scoped as an inclusive process engaging a broad spectrum of stakeholders. Scope of Services The scope of services is organized to reflect the overall three-step planning process. This includes analysis, exploring alternatives, and preparing the preferred plan. A citizen advisory committee (CAC) will act as a sounding board for the process supported by a technical advisory committee (TAC) comprised Town and County staff and consultants. The proposed approach builds on CAC and community input and advances their recommendations to the Town Boards and County Commission. Step 1.0 Analysis Step 1 includes identification of key policy issues and analyzing those to better understand alternative approaches. This scope assumes that policy topics will include transportation, land use, economic development, urban services, and community character. Step 1 includes a community issues workshop. This workshop is for both Gardnerville and Minden residents. Step 1 also includes a focus group meeting with landowners and developers. 1.1 Key Policy Issues 1.2 Transportation (including bike, and pedestrian connections) 1.3 Land Use and Economic Development 1.4 Urban Services 1.5 Community Character 1.6 Regional Drainage Concepts Meetings TAC 1: Project Kick-off CAC 1: Kick-off and Outreach Land owner and Developer Focus Group Community 1: Critical Issues Workshop TAC 2: Review of Analysis Town Boards 1: Review of Analysis and Critical Issues Deliverables Analysis Summary Presentation ---PAGE BREAK--- Draft Nov 29, 2017 • Minden and Gardnerville Plan for Prosperity 2040 2 Step 2.0 Alternative Futures The second step includes identifying alternative policies and related concepts for key issues. This will entail defining key issues driving policy, exploring alternatives, and evaluation alternatives. Step 2 includes an alternative futures workshop to explore various strategies for addressing key policy issues. This workshop provides an opportunity for participants to explore town-specific alternatives and how those options can be coordinated between Minden and Gardnerville. 2.1 Policy Drivers (such as fiscal implications of development, building heights, parking, mixed-use ratios, etc.) 2.2 Alternatives – (considering issues such as agri-hoods and other design strategies for community edges) 2.3 Evaluation of Alternatives Meetings TAC 3: Discussion–Critical Issues and Related Policy CAC 2: Policy Drivers and Outreach Community Workshop 2: Alternative Futures – Combined Town Workshop CAC 3: Review of Workshop Outcomes TAC 4: Review Technical Alternatives Deliverables Alternative Futures Summary Presentation Step 3.0 Preferred Plan Selection and Preparation The third step includes preparing and reviewing a preferred updates to the plans for prosperity. This includes preparing the preferred plan and related action plan. This step includes a community workshop focused on review and refinement of the preferred plan. 3.1 Selection of Preferred Plan Features 3.2 Draft Preferred Plan 3.3 Action Plan Meetings TAC 5: Review of Alternative Analysis CAC 4: Workshop Outcomes, Alternative Analysis, and Preferred Plan Discussion Community Workshop 3: Preferred Plan Review and Improvements TAC 6: Preferred Plan Discussion CAC 5: Review of Preferred Plan Town Boards 2: Draft Plan and Action Plan Planning Commission 1: Draft Preferred Plan and Action Plan County Commission 1: Draft Preferred Plan and Action Plan TAC 7: Review Comments and Updates CAC 6: Review and Outreach County Commission 2: Approval/Adoptions Deliverables Plan for Prosperity and Action Plan ---PAGE BREAK--- Draft Nov 29, 2017 • Minden and Gardnerville Plan for Prosperity 2040 3 Schedule The overall schedule assumes an eight-month process. The process is built around four consultant working visits to Minden and Gardnerville. The first trip includes kick-off meetings and workshops that define key issues facing the towns that will drive policy and actions. The second trip focuses on discussing and developing alternatives. The third trip provides an opportunity for the communities to review and refine preliminary planning concepts. The fourth trip is for final review. ---PAGE BREAK--- Draft Nov 29, 2017 • Minden and Gardnerville Plan for Prosperity 2040 4 Cost Proposal The budget is based on the tasks identified in the scope of services, the time assigned to complete tasks, and hourly rates. Additional tasks and time can be provided as an additional service. The process assumes that four consultant team members will make four trips to Douglas County to workshop with the Towns and community, coordinate analysis and recommendations, and support the adoption process. Budget Summary Step 1: Analysis $39,280 Step 2: Alternative Futures $44,240 Step 3: Preferred Plan Selection and Preparation $59,280 Total Labor $142,800 Reimbursable Expenses $15,900 TOTAL $158,700 The detailed budget summary is on the following page. ---PAGE BREAK--- Draft Nov 29, 2017 • Minden and Gardnerville Plan for Prosperity 2040 5 ---PAGE BREAK--- Draft Nov 29, 2017 • Minden and Gardnerville Plan for Prosperity 2040 6 Responsibility Matrix The process brings together the expertise and capabilities of the consultant team, the Towns, and Douglas County. All the team will be leading, supporting, and/or reviewing planning tasks. This approach is intended to make the process more compact and efficient. Generally, the consultant team will take the lead on production of documents and reports, facilitating workshops, and technical analysis. The Towns will support the planning process and take the lead in making critical policy decisions. Douglas County has been identified as the lead for those issues where works on technical studies in transportation and flood control have already been undertaken. These documents, in conjunction with guidance from County Staff, will inform the process. Black: Lead Role Dark Gray: Supporting Role Light Gray: Review