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The Minden Town Board meeting was held starting at 5:30 p.m. on Wednesday, August 7, 2019, at 1602 Esmeralda Ave, Minden, Nevada. Board Members present: Matt Bernard, Roxanne Stangle, John Stephans, Bill Driscoll and Susie Jackson. Staff present: Ryan Russell, JD Frisby, Jeff Cady, and Rachel Hamer. Chairwoman Stangle called the meeting to order at 5:30 p.m. The Pledge of Allegiance was led by John Stephans. PUBLIC COMMENT: Mr. Turner gave public comment on globalists and control and sited several videos and books. Mr. Pohlman gave public comment on the last commission meeting in regards to Mr. Frisby’s comments and complemented how he represented the Town regarding the Plan for Prosperity. He also made comments regarding drainage in Heybourne Meadows. APPROVAL OF AGENDA: Stephans/Bernard moved to approve the August 7, 2019, 2019 Agenda. Motion carries unanimously. APPROVAL OF MINUTES: Bernard/Jackson moved and seconded approval of the July 3, 2019 Board Meeting Minutes. Motion carried unanimously. ACKNOWLEDGEMENT OF GIFTS: Mr. Frisby thanked Carson Valley Inn, Model Dairy and all the volunteers for their help with the 4th of July Celebration. The Board reiterated their thanks. PRESENTATION OF EMPLOYEE AWARDS: Mr. Frisby presented Mr. Chris Murphy his five year service award. BOARD MEMBER REPORTS: None CONSENT AGENDA: 1. Approval of the July 2019 financial report including claims paid June 21, 2019 through July 25, 2019 for Fiscal Year 18/19 and 19/20. Stephans/Jackson moved and seconded approval of the Consent Agenda. Motion carries unanimously. ADMINISTRATIVE AGENDA: 1. For possible action: Discussion and possible action to approve, approve with conditions, continue or deny a change to a previously approved street closure for C.O.D. Casino. Requested changes include a change of date from Saturday, September 14, 2019, to Sunday, September 15, 2019, and removal of Esmeralda Street from 5th Street to 4th Street. Appearance by Rachel Hamer, Administrative Services Manager. ---PAGE BREAK--- Minden Town Board Minutes August 7, 2019 Page 2 of 6 Mrs. Hamer gave an explanation regarding the request. Ms. Stangle mentioned that there did not seem to be conflict with any other business on the new proposed date. Public comment: None After thoughtful and intelligent deliberation Jackson/Stephans moved and seconded approval of a change to a previously approved street closure for C.O.D. Casino. Approval includes a change of date from Saturday, September 14, 2019, to Sunday, September 15, 2019, and removal of Esmeralda Street from 5th Street to 4th Street. Motion carries unanimously. 2. For possible action: Discussion and possible action to approve, approve with conditions, continue or deny a request by Town Staff to partner with the Douglas High School Leadership Class to host a 2019 Homecoming event in Minden Park on Wednesday October 2, 2019. Approval of this request would include setting a budget for Town participation in the event of up to $500 and waiving fees associated with street closure, use of Minden Park, use of Town equipment and assistance with the event by Town Staff. Town approval will also include closure of Esmeralda Avenue between Sixth Street and Third Street; and a portion of Third Street from Mono Avenue to Esmeralda Avenue from 4:30pm through 6:30 pm on the day of the event. Appearance by JD Frisby, Town Manager. Mrs. Hamer gave the history on this item and noted it appears on the Administrative Agenda as there is a change this year to add a portion of Third Street, and that the street closure times are much less. She also noted that this event falls on the first Wednesday of the month and is currently in conflict with the Town Board Meeting in October. Mr. Bernard asked if it was possible to move the date of the parade so as not to conflict. Ms. Lamb from Douglas High School said she would see what she could do for next year. Public comment: None After thoughtful and intelligent deliberation Bernard/Stephans moved to approve a request by Town Staff to partner with the Douglas High School Leadership Class to host a 2019 Homecoming event in Minden Park on Wednesday October 2, 2019. Approval of this request would include setting a budget for Town participation in the event of up to $500 and waiving fees associated with street closure, use of Minden Park, use of Town equipment and assistance with the event by Town Staff. Town approval will also include closure of Esmeralda Avenue between Sixth Street and Third Street; and a portion of Third Street from Mono Avenue to Esmeralda Avenue from 4:30pm through 6:30 pm on the day of the event. Motion carries unanimously. ---PAGE BREAK--- Minden Town Board Minutes August 7, 2019 Page 3 of 6 3. For possible action: Discussion and possible action to recommend to Douglas County approval, approval with conditions, continuance or denial of a Land Division Tentative Parcel Map Application DP 19-0348, for EH Fernley II, LLC located at 1665 Hwy 88 in Minden (aka Minden Gateway), APN 1320-30-701-021. Appearance by Keith Shaffer, Manhard Consulting. Mr. Shaffer gave a presentation regarding the proposed parcel division. No questions from the Board. Public comment: None After thoughtful and intelligent deliberation Jackson/Stephans moved and seconded approval of a Land Division Tentative Parcel Map Application DP 19-0348, for EH Fernley II, LLC located at 1665 Hwy 88 in Minden (aka Minden Gateway), APN 1320-30-701-021. Motion carries unanimously. 4. For possible action: Discussion and possible action to recommend to Douglas County approval, approval with conditions, continuance or denial of Development Application DP 19-0353, a Major Design Review Application to construct a proposed Fire Department Training Facility located at 1694 County Road in Minden APN 1320-30- 802-004. Appearance by Kate Cunningham, Assistant Planner, RO Anderson Engineering. Mr. Bernard recused himself from this item as he works in a capacity for RO Anderson. Ms. Cunningham presented the proposed training structure. The structure is centrally located for not only the fire department but also the Sherriff’s Office. She discussed why there is a need for this and how this would fit in with the current location and buildings. She described how the building is put together and in what ways and times it would be used. She and Todd Carlini, East Fork Fire Chief, offered to answer any questions or comments from the Board. Mr. Driscoll asked if this is temporary or as a part of a larger strategic plan. Mr. Carlini mentioned that it is, and is a part of the fire departments CIP. Mr. Driscoll asked about water usage and drainage in the plan as well as if it is higher than the other surrounding properties. Mr. Carlini mentioned that he did not think that this was going to have excessive water to prevent drainage issues. Ms. Jackson expressed concern regarding the esthetic of it and any impacts that it may have. Mr. Stephans asked if this is in the flood zone. Jeremy Hutchings from RO Anderson gave comments on this and relayed that it is currently in the flood zone and that there is currently drainage on site. Ms. Stangle asked if there is a reason why this site was chosen right in the middle of Minden and if they had reached out to any of the other businesses around the property. Mr. Carlini mentioned that he had not personally spoken with anyone regarding this project and that it was chosen as it is centrally located and that they do own the property. ---PAGE BREAK--- Minden Town Board Minutes August 7, 2019 Page 4 of 6 Public comment: Ms. Rao from Douglas County Community Development said that the adjacent properties have been noticed and no one has made comments as of today’s date. Mr. Wlaschin asked how the containers were going to be affixed and mentioned that they could be changed on the outside to make it blend in with the surrounding buildings. Mr. Turner gave comments on the need for this and also regarding chem trails from airplanes. After thoughtful and intelligent deliberation Driscoll/Jackson moved and seconded approval of Development Application DP 19-0353, a Major Design Review Application to construct a proposed Fire Department Training Facility located at 1694 County Road in Minden APN 1320-30-802-004. Motion carries 4-0 with Bernard abstaining. 5. For possible action: Discussion and possible action to formally accept, accept with conditions, continue or deny improvements such as water system and storm drains, as well as dedication of streets located within the Mackland Phase 4 Subdivision to the Town of Minden for maintenance. Appearance by Jeremy Hutchings, Director of Engineering, RO Anderson Engineering. Mr. Bernard recused himself from this item as he works in a capacity for RO Anderson. Mr. Hutchings offered to answer any questions that the Board may have regarding this request. The Board did not have any questions. Public comment: None After thoughtful and intelligent deliberation Stephans/Jackson moved and seconded approval of improvements such as water system and storm drains, as well as dedication of streets located within the Mackland Phase 4 Subdivision to the Town of Minden for maintenance. Motion carries 4-0, with Bernard abstaining. 6. For possible action: Discussion and possible action to provide Staff direction in regard to a possible memorial dedication policy for the Town. Appearance by JD Frisby, Town Manager. Mr. Frisby presented this to the Board to get feedback on the Town’s desire for a formal policy. Ms. Stangle presented why and how this request came forward. Ms. Jackson said she preferred a tree program. Mr. Driscoll mentioned that other places have more requests for benches than they can place. Mr. Bernard mentioned that he would prefer to identify places ahead of time that these could be put. He also mentioned that there are currently no amenities planned for the Martin Slough Trail and that might be a possibility in the future. Ms. Stangle asked for Staff to bring forward places that trees could be planted, Mr. Stephans agreed and was not interested in benches. Public comment: Mr. Pohlman gave public comments regarding benches along the trail or possible future Boy Scout projects. ---PAGE BREAK--- Minden Town Board Minutes August 7, 2019 Page 5 of 6 After thoughtful and intelligent deliberation Stephans/Bernard moved and seconded to direct Staff to come back with locations and items to put into a memorial policy to bring to the Board for approval. Motion carries unanimously. 7. For possible action: Discussion and possible action to approve, approve with conditions, continue or deny a request to change the date of the October 2019 regular meeting of the Minden Town Board from Wednesday, October 2nd to Wednesday, October 9th due to scheduling conflicts. Appearance by JD Frisby, Town Manager. Mr. Frisby explained why this came forward to the Board. Mr. Bernard expressed that he would have a conflict with changing the date. Public comment: none No Motion. 8. For possible action: Discussion and possible action to accept, accept with conditions, continue or deny a proposal from the Public Restroom Company for the Westwood Park Restrooms project for an amount of $99,793.00. If approved the Board may also authorize the Town Manager to execute an agreement for this project in a form acceptable to Town Counsel. Said Agreement may authorize the Town Manager to execute change orders up to 10% of the contract amount. Appearance by JD Frisby, Town Manager. Mr. Frisby explained that this is part of the Capital Improvement Projects list and the bidding company that Staff is looking to accept is a local company. He solicited three quotes and this is Staff’s recommendation. The location would be facing Pinewood Drive. Mr. Bernard asked if there would be automatic locks, Staff said yes. He also asked about a camera. Mr. Frisby said that it would not be the initial intent to put one there. Public comment: Mr. Wlaschin asked about a water fountain, and if there is an opportunity for a water fountain that also had a spout for dogs. After thoughtful and intelligent deliberation Jackson/Driscoll moved and seconded a proposal from the Public Restroom Company for the Westwood Park Restrooms project for an amount of $99,793.00, and to authorize the Town Manager to execute change orders up to 10% of the contract amount. Motion carries unanimously. 9. For possible action: Discussion and possible action to direct Staff in relation to Staff Reports. Discussion shall include a Staff Report on the activities, progress on or status of assigned tasks and projects, or general information regarding operations and projects related to trash, retail and wholesale water service, and other functions of the Town of Minden. Appearance by Jeff Cady, Public Works Superintendent & JD Frisby, Town Manager. ---PAGE BREAK--- Minden Town Board Minutes August 7, 2019 Page 6 of 6 Mr. Cady gave an update on the functions of Public Works. Mr. Frisby gave the Board an update on what happened at the last BOCC meeting regarding the Proposed Maps for the Update to the Master Plan. He also brought up some of the things of that the Park Agreement may impact. The Board thanked Mr. Frisby for his comments at the BOCC. Public comment: None PUBLIC COMMENT: Mr. Turner continued his comments on globalists and the United Nations. ADJOURNMENT: Mr. Bernard moved to adjourn the meeting at 7:09pm.