Full Text
The Minden Town Board meeting was held starting at 5:30 p.m. on Wednesday, February 7, 2024, at 1602 Esmeralda Ave, Minden, Nevada. Board Members present: Bill Driscoll, Bryan Davis, Steven Thaler, and Larry Walsh. Susan Jackson was absent. Staff present: Jim Cavilia, JD Frisby, Jeff Cady, Marcie Schurke, and Rachel Hamer. Chairman Davis called the meeting to order at 5:30 p.m. The Pledge of Allegiance was led by Steve Thaler. PUBLIC COMMENT: None APPROVAL OF AGENDA: Thaler/Walsh moved and seconded approval of the, February 7, 2024, Agenda as presented. Motion carries unanimously. APPROVAL OF MINUTES: Driscoll/Thaler moved and seconded approval of the January 10, 2024, Board Meeting Minutes. Motion carries unanimously. ACKNOWLEDGEMENT OF GIFTS: None at this time. EMPLOYEE AWARDS: Ms. Hamer presented Bob Camara with his 5 year pin and thanked him for all his hard work. BOARD MEMBER REPORTS: Board Members thanked the Staff for all their hard work during the most recent snow storm. CONSENT AGENDA: Items may be moved to or from the Consent Agenda at the beginning of the Board meeting during the Approval of the Consent Agenda. Items on the Consent Agenda may be voted on in a block, i.e., with one motion on all those items, one second to the motion, and one vote by the Board members. Items removed from the Consent Agenda will be heard immediately following the Consent Agenda in the order in which they appear in the Consent Agenda. Public comment. Public Comment: None 1. Approval of the January 2024 financial report including claims paid December 23, 2023, through January 26, 2024, for Fiscal Year 23/24. 2. Approval of an outdoor festival entertainment event application by Carson Valley Active 20-30 Club #85 for the 114th annual Carson Valley Days June 6th – 9th, 2024. This event includes closure of the following streets from 6:00 am to 12:00 pm, Saturday June 8th, 2024, for the Carson Valley Days Parade: County Road from Hwy 88 to Sixth Street, Sixth Street from County Road to US HWY 395, and Esmeralda Avenue from Sixth Street to US HWY 395. Approval of this event also includes concurrent closure of Fifth Street from ---PAGE BREAK--- Minden Town Board Minutes February 7, 2024 Page 2 of 6 Esmeralda Avenue to Mono Avenue for the 12th annual Town of Minden Carson Valley Days Breakfast. 3. Approval of a request by Town Staff to close the following streets for the Town of Minden 4th of July Celebration and Children’s Patriotic Bike Parade, from 8:00am until 4:00pm on Thursday, July 4, 2024: Esmeralda Avenue from Fourth Street to Sixth Street and Mono Avenue from Fifth Street to Sixth Street, and Fifth Street and Sixth Street from Esmeralda Avenue to Mono Avenue. Walsh/Driscoll moved and seconded approval of the Consent Agenda as presented. Motion carries unanimously. ADMINISTRATIVE AGENDA: The following item(s) are scheduled for public hearing. At the beginning of each item, the Chairman will call the item. Normally, the applicant and/or its representatives are permitted to speak first, and then Town Staff may present a summary of the staff report and recommendation, including any updated information received by the Town after the reports were distributed. Next, Board discussion, and then the Chairman will open the hearing to public comment. For items on which action is to be taken, the Chairman will close the hearing of public comment before a motion is made and a vote is taken. The Chairman has the right to establish reasonable time limits for comments and to allow for rebuttal comments. 1. For possible action: Discussion and possible action to recommend to Douglas County approval, approval with conditions, continue or denial of DP23-0235 Planned Unit Development and Tentative Subdivision Map for Buckeye Farm Neighborhood No. 1 which includes portions of APN 1320-29-601-003, Portions of 1320-29-501-003, Portions of 1320-28-000-046 and 1320-28-000-047, for a total of 89 acres. Appearance by Keith Ruben, Director of Planning, R.O. Anderson. Rob Anderson made an appearance on behalf of the item. Mr. Frisby gave an update to the Board regarding what has changed from last month to now. He said he felt that the changes to the plan are what the Board was originally looking for. Mr. Frisby relayed that there are two items of concern from Staff’s perspective regarding the maintenance and the condition regarding water rights, and felt it was important for the Board to weigh in on. Rob Anderson gave a presentation regarding the proposed changes and what amendments have been made regarding open space, roadways, housing types, and the placement of the green belt and park. The width of the roads were discussed and he brought up his suggestions regarding the conditions. Agreement was reached regarding the water rights stipulation and that condition 3 should say water rights obtained from the Town of Minden and not transferred in. There was agreement that the water rights would be purchased from the Town when doing the connection fees prior to getting a building permit. ---PAGE BREAK--- Minden Town Board Minutes February 7, 2024 Page 3 of 6 The applicant and the Staff agreed on the verbiage changes to several of the condition items. Mr. Anderson brought up the maintenance desire for the Town to take over the landscape strips along the parkways. The park amenities were also added to assist with clarification on what the applicant will and will not put into the park. Vice Chairman Walsh made comments regarding an HOA and felt the landscape strips would be best maintained by an HOA. Member Driscoll echoed Vice Chairman Walsh’s comments and brought up the need for the water rights to be purchased from the Town. There is agreement with the applicant on the purchase of the water rights. Member Thaler echoed that it appears that progress was made and the design is more appealing but was concerned about the Town taking it over and setting precedence. He asked why they would not bring forward a HOA to take care of the landscape strips. Mr. Anderson relayed he felt it was for litigation potential. Member Thaler relayed a concern over setting precedence. Mr. Park mentioned that there is already precedence with the specific plan. Much of the conversation was regarding the street widths. Public comment: Mimi Moss gave public comment and asked why this project could not mimic the La Costa subdivision for street width, right of way and the planter strips. Mr. Pohlman gave public comments on the maintenance of Buckeye and Heybourne by the County. Discussion by the Board, the Applicant, and Staff revolved around where the right of ways would be. After thoughtful and intelligent deliberation, THALER/WALSH moved and seconded recommending to Douglas County Board of Commissioners approval of DP23-0235 Planned Unit Development and Tentative Subdivision Map for Buckeye Farm Neighborhood No. 1 which includes portions of APN 1320-29-601-003, Portions of 1320-29-501-003, Portions of 1320-28-000-046 and 1320-28-000-047, for a total of 89 acres with the following conditions: 1. Annexation of the entire Plan Development Neighborhood No. 1 into the Town of Minden prior to the recordation of Final Map. 2. Town Staff review and approval of the revised drainage easements and final drainage design for the project prior to Site Improvement permit issuance. 3. Water rights shall be obtained from the Town of Minden prior to recordation of Final Map for each phase. Connection fees shall be paid prior to obtaining a building permit. 4. Town Staff review and approval of the street improvements proposed to be maintained by the Town prior to issuance of a Site Improvement Permit. Except as modified by these conditions of approval, streets shall be built to the Minden Design Guideline standards and upon completion be accepted by the Town Board. ---PAGE BREAK--- Minden Town Board Minutes February 7, 2024 Page 4 of 6 5. Town Staff review and approval of the design for all the other public facilities and water system improvements proposed to be maintained by the Town prior to issuance of a Site Improvement Permit. Requirement of water utility plan as stated in item 30 on page 83 of BFSP will still be required prior to SIP approval. 6. The applicant will also comply with the applicable design standards for the Town/County including by not limited to street signs, lights, sidewalk and rolled curb & gutter contingent upon a minimum 40 fee back of curb widths. 7. Applicant will be required to install chicanes consistent with the BFSP at each of the greenway street crossing location, within the Urban Residential Local Road Sections. Phases II and III. 8. The Urban Residential Local Road cross section detail shall remain the same with the right of way reduced to 40’ from back of curb to back of curb with a 10’ Landscape, Pedestrian and Public Utility Easement adjacent to each side of the right of way to include sidewalk and parkway strips as depicted on the Urban Residential Local Road cross section. 9. Town Staff review and approval of the design for central park improvements proposed to be maintained by the Town prior to development. The central park will be constructed as part of the Phase II improvements. Planned park amenities are expected to include: BBQ pit, accessible restroom building, flag pole, up to 8 park benches, up to four picnic tables, and one 16’ x 16’ pergola gathering area. During design of the park, modifications to the amenities list may be requested for equivalent facilities of approximate equal value. 10. The Town reserves the right to carefully review the final submittals to ensure compliance with the applicable conditions and standards. Motion Carries unanimously. 11. For possible action: Discussion and possible action to approve, approve with conditions, continue or deny a bid by PlayCore Wisconsin Inc. DBA Game Time, in an amount of $481,091.36, for the Westwood Park Splash Pad. If approved, the Board may also authorize the Town Manager to execute an agreement, acceptable to Town Counsel, for the same, on behalf of the Town. Said Agreement may authorize the Town Manager to execute change orders up to 10% of the contract amount. Appearance by JD Frisby, Town Manager. Mr. Frisby spoke to the process, specifics of the project and some of the financial details, and offered to answer any questions the Board may have. Board comments included excitement for the project to break ground. Public comment: None After thoughtful and intelligent deliberation, Thaler/Walsh moved and seconded approval of a bid by PlayCore Wisconsin Inc. DBA Game Time, in an amount of ---PAGE BREAK--- Minden Town Board Minutes February 7, 2024 Page 5 of 6 $481,091.36, for the Westwood Park Splash Pad. Approval includes authorizing the Town Manager to execute an agreement, acceptable to Town Counsel, for the same, on behalf of the Town. Said Agreement may authorize the Town Manager to execute change orders up to 10% of the contract amount. Motion carries unanimously. 12. For possible action: Discussion and possible action to approve, approve with conditions, continue or deny Town of Minden Resolution TOM2024R-002 augmenting the budget for project #22Z29.29 the Westwood Park Improvements. Appearance by JD Frisby, Town Manager. Ms. Schurke gave a brief explanation on why staff is seeking this augment for the park improvements, and offered to answer any questions the Board may have. Chairman Davis asked what other amenities could be purchased for the project and if they would come back to the Board. JD agreed that anything extra would most likely come back to the Board for approval as his spending limit will not cover the extra amenities. Public comment: None After thoughtful and intelligent deliberation, Walsh/Thaler moved and seconded approval of deny Town of Minden Resolution TOM2024R-002 augmenting the budget for project #22Z29.29 the Westwood Park Improvements. Motion carries unanimously. 13. For possible action: Discussion and possible action regarding the Town of Minden Strategic Plan Survey. Possible action may include direction to Staff regarding the ten year capital projects list prior to the March 2024 meeting. Appearance by JD Frisby, Town Manager. Ms. Hamer gave a presentation regarding the survey and offered to answer any questions the Board May have. Board comments included thanks to Staff and wishing that there were more participants. Mr. Frisby relayed that this is a segue into the Capital Improvement Plan discussions set for next month. Public comment: Mimi Moss gave public comment on the need to add a line item on the 10 year CIP for improvements at Jakes Wetlands. Member Thaler asked Staff about additional ARPA funding. Staff relayed that it is currently not being allocated further, but that they could reach out to County Staff to get more information. No action on this item. 14. For possible action: Discussion and possible action to direct Staff in relation to Staff Reports. Discussion shall include a Staff Report on the activities, progress on or status of assigned tasks and projects, or general information regarding operations and projects related to trash, retail and wholesale water service, and other functions of the Town of ---PAGE BREAK--- Minden Town Board Minutes February 7, 2024 Page 6 of 6 Minden. Appearance by Jeff Cady, Public Works Superintendent and JD Frisby, Town Manager. Mr. Cady gave an update on the functions of Public Works. Mr. Frisby gave an update on several items of interest. He thanked Staff for all of their work during the last storm and the long hours they put in. Public comment: None ADJOURNMENT: Chairman Davis adjourned the meeting at 7:37p.m.