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The Minden Town Board meeting was held starting at 5:30 p.m. on Wednesday, December 6, 2023, at 1602 Esmeralda Ave, Minden, Nevada. Board Members present: Susan Jackson, Bill Driscoll, Bryan Davis, Steven Thaler, and Larry Walsh. Staff present: Ryan Russell, JD Frisby, Jeff Cady, Marcie Schurke, and Rachel Hamer. Chairman Thaler called the meeting to order at 5:30 p.m. The Pledge of Allegiance was led by Member Driscoll. PUBLIC COMMENT: Mr. Pohlman gave public comment and asked for a moment of silence in memory of Sheila Byington, a long time Town of Minden employee who recently passed. Glen Leavitt with the Nevada League of Cities gave public comment and introduced himself to the Board and offered to make himself available to the Board and Staff for questions. APPROVAL OF AGENDA: Walsh/Jackson moved and seconded approval of the, December 6, 2023, Agenda as presented. Motion carries unanimously. APPROVAL OF MINUTES: Davis/Driscoll moved and seconded approval of the November 1, 2023, Board Meeting Minutes. Motion carries unanimously. ACKNOWLEDGEMENT OF GIFTS: Mr. Frisby thanked our volunteers for the Gazebo Lighting and CVI for their donation of the cookies. BOARD MEMBER REPORTS: Member Jackson thanked the Staff for the work at the event and fixing the lights at Jakes. Member Walsh agreed. Member Driscoll thanked the community for coming out to the events. Chairman Thaler echoed how the Town looks during this time of year and the hard work that goes into putting it all together. He mentioned the possibility of moving the January CONSENT AGENDA: 1. Approval of the November 2023 financial report including claims paid October 21, 2023, through November 24, 2023, for Fiscal Year 23/24. 2. Approval of a donation to Main Street Gardnerville for Wreaths Across America for the Gardnerville Garden Cemetery in an amount not to exceed $500.00. Driscoll/Walsh moved and seconded approval of the Consent Agenda as presented. Motion carries unanimously. ---PAGE BREAK--- Minden Town Board Minutes December 6, 2023 Page 2 of 5 ADMINISTRATIVE AGENDA: 1. For possible action: Discussion and possible action to recommend to Douglas County approval, approval with conditions, continue or denial of Development Application DP 23-0197, a Major Design Review Application for Springhill Suites at Carson Valley Inn, proposed Commercial Development located at 1627 N. Hwy 395 in Minden, which includes APN’s 1320-29-401-018, 014 and a portion of 020. Appearance by Stacie Huggins, Senior Planner, Wood Rodgers, Inc. Larry Henry and Stacie Huggins gave a presentation on the proposed Hotel development next to the Carson Valley Inn. The proposed hotel has 102 rooms, outdoor pool and connective walkway directly to the convention rooms in the Carson Valley Inn. Mr. Frisby gave some comments and items that Staff looked at, and what they worked with the applicant on to fit in with code and the design guidelines. Board comments included Member Driscoll thanking the applicant for the presentation but would prefer a different aesthetic. Member Walsh gave public comment on the need to have something that looks like it fits into Minden instead of Reno. He agreed with the need for hotel rooms, but was interested in a different look to it. Vice Chairman Davis relayed that he understands the need to take our comments and blend them with the restrictions of Marriott. Chairman Thaler gave comments that the location makes sense, and that the applicant seems to be following directions and is within the code and guidelines. Kate Morales-O’Neil with Douglas County Community Development Planning let the Board know that this is a review from the Staff level and will not go to the BOCC or the Planning Commission since there are no current variance requests with the project. Vice-Chairman Bryan sought clarification on the process of approval. Member Walsh asked a question revolving a variance. Member Driscoll asked what the corporation restrictions are. Public comment: Mimi Moss gave public comment regarding the architecture and the need to keep with the existing theme at the location. She brought up the blue tube lighting under the roof line that does not have a Minden feel. Mike Pegram, with the Carson Valley Inn, gave public comment regarding the need to continue to be a good neighbor and wants to work with the Town. Chairman Thaler relayed he is not opposed to the project. Member Walsh relayed he is for the project, but if there is any way to consider some modifications to fit in with the look. Mr. Henry mentioned they will be working with Staff at Douglas County as well. After thoughtful and intelligent deliberation, Driscoll moved to recommend to the County denial the project, but allow the applicant to come back to the Board with no less than three different conceptual options. Motion dies for lack of a second. ---PAGE BREAK--- Minden Town Board Minutes December 6, 2023 Page 3 of 5 After thoughtful and intelligent deliberation, Davis/Walsh moved and seconded to continue the item to the January meeting. Motion passes 4-1 with Driscoll opposed. 2. For possible action: First public hearing. Discussion and possible action to approve, approve with conditions, continue or deny Town of Minden Resolution Number TOM2023R-03 to increase by an amount not to exceed 25% Town trash removal rates for all classes of service. Possible action may also include increasing the cost for an extra can from $7 per quarter to $15.00 and establishing a cost of service-based user charge for the residential dumpster program. Appearance by JD Frisby, Town Manager and Marcie Schurke, Town Accountant. Staff gave a presentation on the current state of the trash fund and the forecast. Staff explained why there is a proposed trash rate increase and is seeking Board recommendation on the options that are proposed. Board comments included questions on reserves and the replacement of the trucks. Member Jackson and Chairman Thaler relayed that option A makes more sense. Public comment: None. Vice Chairman Davis relayed there is a need to look at this more often and not wait seven years, so the increase isn’t so high up front. After thoughtful and intelligent deliberation, Walsh/Driscoll moved and seconded approval of option A on the first reading for the Town of Minden Resolution Number TOM2023R-03 to increase by an amount not to exceed 25% Town trash removal rates for all classes of service. Possible action may also include increasing the cost for an extra can from $7 per quarter to $15.00 and establishing a cost of service-based user charge for the residential dumpster program. Motion carries unanimously. 3. For possible action: Discussion and possible action to adopt, adopt with changes and/or conditions, continue or deny the Wholesale Water Rates effective July 1, 2024, for Fiscal Year 2025 through Fiscal Year 2029 as set forth in the Interlocal Agreement to Provide Wholesale Water Service and update appendix in the current agreement, subject to the approval of each customers governing body. Appearance by Marcie Schurke, Town Accountant and JD Frisby, Town Manager. Staff gave a presentation on the current state of the wholesale water fund and the forecast. Staff gave the background on the agreement, and what the consensus was from the wholesale water partners for the proposed increase. Public comment: None After thoughtful and intelligent deliberation, Davis/Jackson moved and seconded adoption of the proposed Wholesale Water Rates effective July 1, 2024, for Fiscal Year 2025 through Fiscal Year 2029 as set forth in the Interlocal Agreement to ---PAGE BREAK--- Minden Town Board Minutes December 6, 2023 Page 4 of 5 Provide Wholesale Water Service and update appendix in the current agreement as presented, and subject to the approval of each of the wholesale customers governing body. Motion carries unanimously. 4. For possible action: Discussion and possible action to direct the Town Manager to commence litigation in relation to the access, irrigation, drainage, and public utility easements running across certain parcels of land in the Winhaven area of the Town of Minden, Douglas County, Nevada. Appearance by Ryan Russell, Town Counsel. Mr. Russell gave the background on the item and relayed the current status of the matter. Public comment: Mimi Moss support the recommended action to proceed with the litigation. Fire hazard and is a concern. After thoughtful and intelligent deliberation, Walsh/Driscoll moved and seconded to direct the Town Manager to initiate and prosecute the action as set forth in the presented item. Motion carries unanimously. 5. For possible action: Discussion and possible action to elect the Minden Town Board Chairman for calendar year 2024. Appearance by Steve Thaler, Chairman of the Minden Town Board. Chairman Thaler opened up to the Board nominations for the 2024 Chairman. Mr. Davis was nominated and accepted the nomination. Public Comment: None After thoughtful and intelligent deliberation, Thaler/Jackson moved and seconded election of Bryan Davis as the Minden Town Board Chairman for calendar year 2024. Motion carries unanimously. 6. For possible action: Discussion and possible action to elect the Minden Town Board Vice-Chairman for calendar year 2024. Appearance by Steve Thaler, Chairman of the Minden Town Board. Chairman Thaler opened up to the Board nomination for the 2024 Vice Chairman. Driscoll nominated Mr. Walsh and he accepted the nomination. Public Comment: None After thoughtful and intelligent deliberation, Driscoll/Jackson moved and seconded the election of Larry Walsh as the 2024 Minden Town Board Vice-Chairman. Motion carries unanimously. 7. For possible action: Discussion and possible action to direct Staff in relation to Staff Reports. Discussion shall include a Staff Report on the activities, progress on or status of assigned tasks and projects, or general information regarding operations and projects ---PAGE BREAK--- Minden Town Board Minutes December 6, 2023 Page 5 of 5 related to trash, retail and wholesale water service, and other functions of the Town of Minden. Appearance by Jeff Cady, Public Works Superintendent and JD Frisby, Town Manager. Mr. Cady offered to answer any questions the Board may have. Mr. Frisby gave a brief update on events, staffing, and other items of interest. Public comment: Mimi Moss gave public comment on maintenance road portion of the Staff Report. Mr. Thaler thanked the Board and the public for allowing him to be the Chairman this last year. ADJOURNMENT: Chairman Thaler adjourned the meeting at 7:31 p.m.