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Minden NEVADA The Minden Town Board meeting will be held at 5:30 p.m. on Wednesday, August 1, 2012, at 1602 Esmeralda Avenue, Minden, Nevada. NOTICE: NRS 237: The Minden Town Board has adopted a Standard Policy No. 7, which contains a motion regarding Business Impact Statements (BIS). When the Town Board approves its agenda, it also approves a motion which includes ratification of staff action taken pursuant to NRS 237.030 et seq. with respect to items on the Board’s agenda. This includes, without limitation, the conclusion that each rule, ordinance, or regulation which is on the Board’s agenda is without direct and significant economic burden on a business or direct restriction on the formation, operation, or expansion of a business; and that each rule, ordinance, or regulation which is on the Board’s agenda for which a BIS has not been prepared does not impose a direct and significant economic impact on a business or a direct restriction on the formation, operation, or expansion of a business. NOTICE: to persons with disabilities: Reasonable efforts will be made to assist and accommodate physically handicapped persons desiring to attend the meeting. Please contact the Minden Town Office in writing at 1604 Esmeralda Avenue in Minden, Nevada or call [PHONE REDACTED] in advance of the meeting, preferably at least 24 hours prior to the meeting, so that the arrangements may be conveniently made. NOTICE: Items on the Agenda may be taken out of order. The Minden Town Board may combine two or more agenda items for consideration. The Minden Town Board may at any time remove an item from the agenda or delay discussion relating to an item on the agenda. Any restrictions imposed by the Board or its chair on public comment must be reasonable and may restrict time, place and manner of comments but may not restrict comments based on viewpoint. Copies of this notice and agenda have been posted at or before 9:00 a.m. on the third working day before the meeting at the following locations: Minden Administration Office, Minden Post Office, Douglas County Administrative Building, and CVIC Hall bulletin board. 5:30 P.M. CALL MEETING TO ORDER. PLEDGE OF ALLEGIANCE APPROVAL OF AGENDA APPROVAL OF MINUTES: July 5, 2012 Board Meeting ACKNOWLEDGEMENT OF GIFTS ACKNOWLEDGEMENT OF SERVICE AWARDS: PUBLIC COMMENT: Discussion may be limited to three minutes per person at the discretion of the Chair. No action may be taken on a matter raised under this portion of the agenda until the matter has been specifically included on an agenda as an item upon which action may be taken. STAFF REPORTS: Items on the Administrative Agenda will not be discussed during staff reports. 1. Public Works: report of activities by Public Works staff. 2. Engineering Report: Discussion may include streets, sidewalks, drainage, water issues and related items. 3. Attorney Report: Discussion may include factual and legal aspects of the performance by the Town and its advisory board of functions granted to the Town under provision of Chapter 269 of the Nevada Revised Statues, the Douglas County Code, the Town ordinances and policies. These items include, without limitation, streets, sidewalks, drainage, water rights, water distribution rates, and Chapter 237 of NRS. This item may include a report on the status of the Ninth Judicial District Court Order affirming Nevada State Engineer Ruling 5791 entered February 24, 2010. 4. Manager’s Report: Discussion may include a report on Manager’s activities, progress on or status of assigned tasks and projects, or general information of interest to the Board. 5. Board member reports: ---PAGE BREAK--- Minden Town Board Agenda August 1, 2012 Page 2 of 3 Board member comments Chairman’s report CONSENT AGENDA FOR POSSIBLE ACTION Items may be moved to or from the Consent Agenda at the request of a Town Board member or member of the public at the beginning of the Board meeting during the Approval of Agenda Item. Items on the Consent Agenda may be voted on in a block, i.e., with one motion on all those items, one second to the motion, and one vote by the Board members. Items removed from the Consent Agenda will be heard immediately following the Consent Agenda in the order in which they appear in the Consent Agenda. 1. Approval of July 2012 financial report prepared by the Minden Town Manager including claims paid June 23, 2012, through July 19, 2012. 2. Approval of a request to co-sponsor/host with the Carson Valley Visitor’s Authority (CVVA) a stop on the 2012 Hot August Nights Poker Run, August 9, 2012, from 7:30 a.m. to 5:00 p.m. This event will include closure of: Esmeralda Avenue between Sixth Street and Fourth Street; Fifth Street between Esmeralda Avenue and Mono Avenue; Mono Avenue between Fifth Street and Sixth Street; and Sixth Street between Mono Avenue and Esmeralda Avenue; contribute an amount not to exceed two hundred dollars ($200) to CVVA to be used to purchase lunches for volunteers parking cars at the event; and waive street closure and trash pickup fees, and provide Town Staff and Town equipment to support the event. ADMINISTRATIVE AGENDA: The following item(s) are scheduled for public hearing. At the beginning of each item, the Chairman will read the Agenda item into the public record. Next, Town staff will present a summary of the staff report and recommendation, including any updated information received by the Town after the staff reports were distributed. The Board will follow with questions of staff, and then the Chairman will open the hearing to public comment including testimony. Normally, the applicant and/or their representatives are permitted to speak first, followed by Board questions, and then the Chairman will allow comments and questions from the public at large. For items on which action is to be taken, the Chairman will close the hearing of public comments before a motion is made and a vote is taken. The Chairman has the right to establish reasonable time limits for comments and to allow for rebuttal comments. 6:30 p.m. 1. a. Not for possible action: Discussion and presentation by Town Engineer Bruce Scott, Resource Concepts, Inc., regarding the status of the Bougainvillea Park project. b. For possible action: Discussion and possible action to approve, approve with conditions, continue or deny a request to approve modifications to the site improvement/landscape plan for Bougainvillea Park prepared by Sandra Wendel, Landscape Architect, of Sandra Wendel & Associates. Appearance by Bruce Scott, Town Engineer. Public comment. 2. For possible action: Discussion and possible action to approve, approve with conditions, continue or deny Board support of a request by The Ranch at Gardnerville, LLC to modify the planned development boundary identified in ordinance #2004-1108; to extend and modify the planned development schedule; and to modify the subdivision design as a result of changes to the road improvements and redesign of alleyways to the streets; to include Board support, or not, of associated variances to the Douglas County Design Manual and Douglas County Development Code. The property is located south of Buckeye Road and north of Gilman Avenue along Heybourne Road, within the SFR-8,000 (Single Family Residential, 8,000 square foot minimum parcel size) zoning district with a PD (Planned Development) Overlay, in the Minden-Gardnerville Community Plan Area. Appearance by Keith Ruben of R.O. Anderson Engineering, Inc. Public comment. 3. For possible action: Discussion and possible action to approve, approve with conditions, continue or deny a request by Syncon Homes to transfer previously paid water service connection fees from lots in the La Costa Subdivision to lots in the Monterra Subdivision. Appearance by Don Milan, Reno Area Manager for Syncon Homes. Public comment. ---PAGE BREAK--- Minden Town Board Agenda August 1, 2012 Page 3 of 3 4. For possible action: Discussion and possible action to approve, approve with conditions, continue, or deny a request to alternate between the Towns of Minden and Gardnerville every other year, performances of the Carson Valley Pops Orchestra as part of the Towns’ 4th of July celebrations , beginning with the July 4, 2013, performance in Heritage Park. Appearance by Jenifer Scott, Minden Town Manager. Public comment. 5. For possible action: Discussion and possible action to approve, approve with conditions, continue, or deny a request amend the approved budget for the Town of Minden Banner Pole Project from an amount not to exceed $25,000 to an amount not to exceed $50,000. Additional funds for this project would come from Minden Ad Valorem Capital Projects (fund 631). In-kind labor donations from skilled tradespeople are also welcomed. Appearance by Jenifer Scott, Town Manager. Public comment. 6. For possible action Discussion and possible action to approve, approve with conditions, continue or deny a request to examine bids for the 2012 Street Sealing Program and award the project to the lowest responsive and responsible bidder in an amount not to exceed $82,000; and if 6.1 is approved, authorize the Chairman to execute an Agreement for same. Appearance by Town Engineer. Public comment. ADJOURNMENT