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The Minden Town Board meeting was held at 5:30 p.m. on Wednesday, July 5, 2017, at 1602 Esmeralda Avenue, Minden, Nevada. Board Members present: John Stephans, Matt Bernard, Bill Souligny, Roxanne Stangle and Glen Radtke. Staff present: Jenifer Davidson, Ryan Russell, JD Frisby and Rachel Hamer Chairman Souligny called the meeting to order at 5:30 p.m. The Pledge of Allegiance was led by Mr. Radtke. PUBLIC COMMENT: A member of the public commented on the Town’s need to be separate from the County when it involves any agenda items regarding water. A representative of Bently Enterprises gave an update on the Hwy 395 cross walk and the Bently Heritage Project. APPROVAL OF AGENDA: Stephans/Stangle moved to approve the July 5, 2017 agenda as published. Motion carried unanimously. APPROVAL OF MINUTES: Stangle/Radtke moved to approve the minutes of the June 7, 2017, Board Meeting and June 19, 2017, Special Meeting. Motion carried unanimously. ACKNOWLEDGEMENT OF GIFTS: The Town Board and Staff thanked our partners Carson Valley Inn for the Hamburgers and Hot Dogs for the 4th of July and Model Dairy for the ice cream as well. They also thanked the Lions Club for the tree that they will be planting on the corner of Esmeralda and 5th to replace the tree that was damaged in a wind storm. BOARD MEMBER REPORTS: None CONSENT AGENDA FOR POSSIBLE ACTION: Items may be moved to or from the Consent Agenda at the beginning of the Board meeting during the Approval of the Consent Agenda. Items on the Consent Agenda may be voted on in a block, i.e., with one motion on all those items, one second to the motion, and one vote by the Board members. Items removed from the Consent Agenda will be heard immediately following the Consent Agenda in the order in which they appear in the Consent Agenda. 1. Approval of the June 2017 financial report including claims paid May 26, 2017 through June 22, 2017 for Fiscal Year 2017. Bernard/Stephans moved to approve the Consent Agenda. Motion carried unanimously. ADMINISTRATIVE AGENDA: Chairman Souligny approved the moving of Item 8B to be read before 8A. 1. For possible action: Discussion and possible action to approve, approve with conditions, continue or deny a request by Bently Enterprises, LLC, formerly known as Bently Nevada Corporation, to change the customer class and water service rate for irrigation water to Ferris Park, formerly known as Bently Science Park, from “Commercial Out of Area” to the Minden Wholesale rate effective April 26, 2017. Appearance by Jeff Jarboe, Chief Financial Officer, Bently Enterprises, LLC. ---PAGE BREAK--- Minden Town Board Minutes July 5, 2017 Page 2 of 6 Jeff Jarboe the Chief Financial Officer of Bently Enterprises explained the reasons behind the request. Board comments included an explanation by Mr. Stephans on some of the history of the relationship with Bently Enterprises and the Town of Minden. The Board expressed a desire to continue in a good partnership with Bently, and concern was brought up over whether this obligates us to future groups coming forward to ask. Public comment. None After intelligent and thoughtful deliberation Stephans/Bernard moved to approve a request by Bently Enterprises, LLC, formerly known as Bently Nevada Corporation, to change the customer class and water service rate for irrigation water to Ferris Park, formerly known as Bently Science Park, from “Commercial Out of Area” to the Minden Wholesale rate effective April 26, 2017. Motion carried unanimously. 2. For possible action: Discussion and possible action to recommend to Douglas County approval, approval with conditions, continue or denial of Development Application DA 17- 050, a Major Design Review Application to convert an existing building located at 1681 Lucerne Street in Minden previously used as a grocery store to a church, APN 1320-30-714- 016. Appearance by James Leo Kruger of Valley Christian Fellowship. Pastor Leo Kruger offered to answer any questions that the Board may have. Board comments included questions on whether parking would be an issue at that location. Public comment: A member of the public who lives close by is concerned about the parking situation with the competing church across the street. Pastor Leo Kruger explained that the church is looking to have a parking monitor and wants to work with the residents to make sure there is not an issue. After thoughtful and intelligent deliberation Stangle/Radtke moved to recommend that Douglas County approve the Development Application DA 17-050, a Major Design Review Application to convert an existing building located at 1681 Lucerne Street in Minden previously used as a grocery store to a church, APN 1320-30-714-016. Motion carried unanimously. 3. For possible action: Discussion and possible action to formally accept, accept with conditions, continue or deny water system improvements for Heybourne Meadows Phase IIC, formally known as the Ranch at Gardnerville Phase IIC. Appearance by Rob Anderson, Principal Engineer, RO Anderson Engineering. Mr. Bernard has recused himself from this as he works for RO Anderson. Mr. Anderson was unavailable and Keith Rueben said he would answer any questions that the Board may have. The Board questioned if this is the first time this situation may have happened, where no house has been built yet and water system improvements have been accepted. Concern was expressed over what happens if they don’t build for 10 years and then puts the burden on the Town to pay for the infrastructure. Mr. Keith expressed that he felt this is more of a policy issue not an ad-hoc decision. Public comment: A member of the public expressed concern over water circulation over at the Ranch of Gardnerville. ---PAGE BREAK--- Minden Town Board Minutes July 5, 2017 Page 3 of 6 After intelligent and thoughtful deliberation Stephans/Radtke moved to deny acceptance of the water system improvements for Heybourne Meadows Phase IIC, formally known as the Ranch at Gardnerville Phase IIC, until there are residential hookups. Motion carried unanimously with Mr. Bernard abstaining. 4. Not for possible action: Presentation by Main Street Minden to the Minden Town Board on the financial status, overall progress to date, and future plans of the Main Street Minden Program. Appearance by Connie Billington, Executive Director, Main Street Minden Connie Billington passed out the Main Street Minden quarterly report and shared updates on Board Member changes, the 501c3 application, finances, future and past events as well as changes to the program. Board comments included thanks for the communication between the Town Board and the Main Street Program. Public comment: A member of the public expressed concern over the lack of publicity with Main Street Minden. 5. For possible action: Discussion and possible action to approve, approve with conditions, continue or deny a request by Main Street Minden to provide a credit of $1,752 for street closure events, use of the CVIC Hall, and/or Minden Park due to the displacement of Main Street Minden program for three months while repairs were made to suite 201. Possible action may include waiving the 30 days noticing requirement pursuant to the lease agreement with Main Street Minden at a value of $438. Appearance by Connie Billington, Executive Director, Main Street Minden. Connie Billington gave a handout regarding how they calculated the amounts requested and explained to the Board why Main Street Minden believes there was a difference in opinion. The Board asked what kind of reimbursement Main Street Minden was asking for and how the credits for volunteer hours were calculated. The Board expressed concern over how contentious this item could be and expressed a desire to work together for a compromise. Public comment: None After thoughtful and intelligent deliberation Bernard/Stangle moved to appoint Vice Chairman Mr. Bernard and Ms. Davidson on behalf of the Town to negotiate with Main Street Minden to find an agreement somewhere between the two numbers that there are now, and to bring it back before the Town Board for consideration. Motion carried unanimously. 6. For possible action: Discussion and possible action to review and accept, accept with conditions, continue or deny the final draft of the 2017 Water System Analysis prepared by Sunrise Engineering. Appearance by JD Frisby, Minden Superintendent of Public Works. Mr. Frisby explained the changes that were made from the comments from the last Board Meeting. Board comments included acknowledgement and agreement with the changes. ---PAGE BREAK--- Minden Town Board Minutes July 5, 2017 Page 4 of 6 Public comment: None After thoughtful and intelligent deliberation Radtke/Stangle moved to accept the final draft of the 2017 Water System Analysis prepared by Sunrise Engineering. Motion carried unanimously. 7. For possible action: Discussion and possible action to review and provide additional input to Douglas County regarding the 2017 Master Plan update and recommend new/amended goals, new/amended actions, or new/amended text as it pertains to the Minden/Gardnerville Community Plan and the Land Use Element of the Master Plan. Appearance by Jenifer Davidson, Town Manager. Ms. Davidson explained that this is one final opportunity for the Town to weigh in on this item. Board discussion included the demographics of the Town, the desire to split the Minden and Gardnerville plans as they may not always align, concern over what “affordable” and “senior” housing look like and the wish to keep Minden rural. Public comment: Members of the public asked where the County was in the future plans. As the Town of Minden is the County seat, where could the County expand? Concern over traffic on Hwy 395 and the need for affordable housing for entry level employees living in the area. Further Board comments included agreeing with the desire to move Hwy 395 traffic elsewhere, being ok with growth but expressing the need for quality with multi-family developments. Chairman Souligny moved to direct staff to incorporate all comments made by the Board to the County for their consideration on the Minden/Gardnerville Community Plan and Land Use Element of the Master Plan. There was no Second and the motion died. Chairman Souligny called for another motion, no motion made. No Action on this item. 8. For possible action: Discussion and possible action to recommend to Douglas County approval, approval with conditions, continue or denial of the following proposed Master Plan Map Amendments (DA 17-028) in the Minden Community Plan: b from Commercial to Multi-Family Residential and a Zoning Map Amendment from TC (Tourist Commercial) and NC (Neighborhood Commercial) to MFR (Multi-Family Residential) for And Away They Go, LLC (TOM-MPA-2017-02), (APNs 1320-30-702-026, 027, 028, and 029). Appearance by Keith Rueben, Director of Planning, RO Anderson Engineering. Mr. Bernard recused himself on items A & B as he works for RO Anderson. Mr. Rueben gave an explanation as to the history of this property and the land use, what they are looking to accomplish, and the desire to branch out from the current land use due to the economic climate and the current commercial vacancies within the Town of Minden. Board comments included concern about the density of the population in a smaller area with Multi-Family. Not knowing what the future may bring for commercial businesses, traffic patterns the need to expand Ironwood Drive, and not making the entire site multi-family. ---PAGE BREAK--- Minden Town Board Minutes July 5, 2017 Page 5 of 6 Public comment: A member of the public expressed concern over multi-family with traffic issues and the possible decline in property values. After thoughtful and intelligent deliberation, Mr. Stephans moved to continue the discussion on the proposed Master Plan Amendment. Ms. Stangle sought clarification on the timeline regarding the recommendations given to the Planning Commission and the Board of County Commissioners. There was no second and the motion died. Mr. Chairman called for another motion. Stangle/Radtke moved and seconded to approve a Zoning Map Amendment from TC (Tourist Commercial) and NC (Neighborhood Commercial) to MFR (Multi-Family Residential) for And Away They Go, LLC (TOM-MPA-2017-02) on APN’s 1320-30-702-029 and 1320-30-702-029 with amending APN’s 1320-30-702-027 & 1320-30- 702-028 to remain zoned commercially. The Board voted with Stangle and Radtke voting yes, Stephans and Souligny voting no with Bernard abstaining. No Action. Mr. Chairman called for a third motion. No action. a. from Commercial to Multi-Family Residential and a Zoning Map Amendment from MUC (Mixed-Use Commercial) to MFR (Multi-Family Residential) for Duane Deverill (TOM- MPA-2017-01). 1701 and 1709 Monte Vista Avenue (APNs 1320-30-611-006 and 007). Appearance by Keith Rueben, Director of Planning, RO Anderson Engineering. Mr. Ruben explained the difference of Mixed-Use Commercial and general commercial zoning and reiterated the desire to move away from commercial due to the current economic climate. He mentioned that traffic would remain close to the same as the density would remain. Board Comments: None Public comment: None No Action on this item. c. from Commercial to Multi-Family Residential and a Zoning Map Amendment from GC (General Commercial) to MFR (Multi-Family Residential) for Bill and Paige Shaw(TOM- MPA-2017-03). 1538 Mono Avenue (APN 1320-32-111-032). Appearance by a representative on behalf of the applicants. Bill Shaw explained why this request was before the Board. Due to what the current zoning would allow, there is concern over the fit with the neighborhood, which leads to the request to have it changed. Board comments included questioning how many units could be built on the location. Concern over onsite and street parking was also brought up. Mimi Moss of Douglas County Community Development answered the questions regarding the number of units and parking. Comments were also made regarding empty lots being utilized within the Town boundaries. Public comment: Francisco Ordas, a resident on Mono Ave, spoke on behalf of several neighborhood residents around that location. He expressed their concerns over parking and traffic increases and does not feel this change will work with the neighborhood. ---PAGE BREAK--- Minden Town Board Minutes July 5, 2017 Page 6 of 6 After thoughtful and intelligent deliberation, Bernard/Radtke moved and seconded to approve the proposed Master Plan Map Amendments (DA 17-028) in the Minden Community Plan from Commercial to Multi-Family Residential and a Zoning Map Amendment from GC (General Commercial) to MFR (Multi-Family Residential) for Bill and Paige Shaw (TOM-MPA-2017-03). 1538 Mono Avenue (APN 1320-32-111-032). Motion carried unanimously. d. from Commercial to Multi-Family Residential and a Zoning Map Amendment from SFR 1 (Single Family Residential 1 acre) to MFR (Multi-Family Residential) for Hellwinkel Family LLC (TOM-MPA-2017-04). 1691 County Road (APNs 1320-30-802-008). Appearance by Robert Hellwinkel, Hellwinkel Family LLC. Robb Hellwinkel gave a presentation in regards to the request to amend the zoning on this property. Board comments included questions on how many units could be put up because of the location and that multi-family would work with abutting against commercial. Public comment: None After thoughtful and intelligent deliberation, Stephans/Bernard moved and seconded to approve the proposed Master Plan Map Amendments (DA 17-028) in the Minden Community Plan from Commercial to Multi-Family Residential and a Zoning Map Amendment from SFR 1 (Single Family Residential 1 acre) to MFR (Multi-Family Residential) for Hellwinkel Family LLC (TOM-MPA-2017-04). 1691 County Road (APNs 1320-30-802-008). Motion carried unanimously. 9. For possible action: Discussion and possible action to direct staff in relation to Staff Reports. Discussion shall include a Staff Report on the activities, progress on or status of assigned tasks and projects, or general information regarding operations and projects related to trash, retail and wholesale water service, and other functions of the Town of Minden. Appearance by Jenifer Davidson, Town Manager and JD Frisby, Superintendent of Public Works. Ms. Davidson and Mr. Frisby deferred to the Board for questions. Ms. Stangle thanked staff for the 4th of July and the hard work that went into the Board Packet. Public comment – none PUBLIC COMMENT: A member of the public recommended the Board take a look at the receiving areas the Town has and decide what they envision the Town to look like and not wait for someone else to tell them. ADJOURNMENT: Mr. Bernard moved to adjourn at 8:50 p.m.