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The Minden Town Board meeting was held starting at 5:30 p.m. on Wednesday, March 3, 2021, at 1602 Esmeralda Ave, Minden, Nevada. Board Members present: Susan Jackson, Bill Driscoll, Roxanne Stangle, Bryan Davis, and Steve Thaler. Staff present: Ryan Russell, JD Frisby, Jeff Cady, Seth Altamirano and Rachel Hamer. Chairwoman Jackson called the meeting to order at 5:30 p.m. The Pledge of Allegiance was led by Member Driscoll. PUBLIC COMMENT: Mr. Turner gave public comment on the money barons, executive orders and COVID-19. APPROVAL OF AGENDA: Driscoll/Thaler moved and seconded approval of the March 3, 2021 Agenda. Motion carries unanimously. APPROVAL OF MINUTES: Member Davis abstained from the vote, as he was not a member of the Board. Stangle/Driscoll moved and seconded approval of the February 3, 2021 Board Meeting Minutes. Motion carries 4-0 with Davis abstaining. PRESENTATION OF AWARDS: Mr. Bernard was presented with a custom street sign as a show of appreciation of his 10 years on the Board. He thanked everyone for their support. Mr. JD Frisby received his 5 year pin. Mr. Jason Parke received his 5 year pin. ACKNOWLEDGEMENT OF GIFTS: None BOARD MEMBER REPORTS: Member Stangle welcomed Member Davis to the Board. Member Driscoll relayed that the Chamber Board Meeting was a passionate one, as it relates to the BOCC meeting on the February 18t.h. He also gave an update to other items that were on the Chamber agenda. CONSENT AGENDA: 1. Approval of the February 2021 financial report including claims paid January 22, 2021 through February 18, 2021 for Fiscal Year 20/21. 2. Approval of a request by Douglas County Parks and Recreation to waive park rental fees, provide staff to monitor the park, assist with cleanup of the events and provide trash dumpsters at no charge for each concert in the park and to contribute Town Funds not to exceed $5,000 in fiscal year 2020-2021 to sponsor the 2021 Summer Concert Series, which include two concerts in FY 20/21 and three concerts in FY21/22. Approval of the ---PAGE BREAK--- Minden Town Board Minutes March 3, 2021 Page 2 of 5 request will include: closure of Fifth Street between Esmeralda and Mono Avenue from 7:00am to 9:00pm and Esmeralda Avenue from 5th Street to 6th Street from 5:00pm to 9:00pm May 21st , June 18th , July 9th, August 6th and August 27th for the 2021 Summer Concert Series. Stangle/Driscoll moved and seconded approval of the Consent Agenda. Motion carries unanimously. ADMINISTRATIVE AGENDA: 1. For possible action: Discussion and possible action to approve, approve with conditions, continue or deny a contract between the Town of Minden and Hot August Nights for a sponsorship of the Hot August Nights Poker Run Lunch Stop for an amount not to exceed $2,500 per year for three years. Appearance by JD Frisby, Town Manager. Mr. Frisby gave the background on the item. Bently is not interested at this time to participate, but they are aware that the Town is looking for partnerships. He relayed that the Carson Valley Visitors Authority is going to contribute $500 toward the event this year. Member Stangle expressed support of the event. Public comment: Heidi Saucedo gave public comment regarding their support of the event with promotions, volunteers, and assistance where needed. After thoughtful and intelligent deliberation, Thaler/Stangle moved and seconded approval of a contract between the Town of Minden and Hot August Nights for a sponsorship of the Hot August Nights Poker Run Lunch Stop for an amount not to exceed $2,500 per year for three years. Motion carries unanimously. 2. For possible action: Discussion and possible action to provide direction to Staff regarding a staff presentation on the 2021 Financial State of the Town for the Town of Minden. Appearance by Seth Altamirano, Senior Accountant and JD Frisby, Town Manager. Mr. Altamirano gave a presentation of the current state of the Town as it relates to its financial health. He went over each of the funds and touched on how COVID-19 has played a role in where some of the expenditures are. The overall presentation expressed that the funds are each healthy and doing well. He explained that several slides look over- extended; however, this was due to the purchased equipment. Member Davis and Member Jackson thanked Mr. Altamirano for the presentation. Public comment: None ---PAGE BREAK--- Minden Town Board Minutes March 3, 2021 Page 3 of 5 3. For possible action: Discussion and possible action to adopt, adopt with changes, continue or deny the updated Town of Minden Water Conservation Plan. Appearance by Jeff Cady, Public Works Superintendent. Mr. Cady gave an overview of the proposed changes to the Conservation Plan. He brought up several highlights of changes and production, and offered to answer any questions. Board comments included the number of connections, if this has to come back before the Board, and how forecasting may affect Budgeting. Questions were also asked regarding usage and how residents can obtain this information. Public comment: Public comment was read into the record from Julie Duda regarding a desire for a discount or lowered rate for residents who use lower water amounts as it relates to conservation incentives. After thoughtful and intelligent deliberation, Thaler/Driscoll moved and seconded approval of the updated Town of Minden Water Conservation Plan. Motion carries unanimously. 4. For possible action: Discussion and possible action to approve, approve with conditions, continue or deny Resolution 2021R-001, to conditionally contribute funding to Douglas County the Muller Parkway Project in an amount not to exceed $50,000.00 per fiscal year up to 10 years, for a total possible fiscal impact to the Town of Minden of $500,000.00. Appearance by JD Frisby, Minden Town Manager. Mr. Frisby gave the background on this item and why Staff has requested this to come before the Board. As the Town has expressed repeatedly, the Muller Parkway project is of vital importance to the Downtown corridor. Staff felt that it might be of interest to have a conversation about if/what the Town would be willing to contribute financially. Member Thaler expressed concern with being the only entity pitching in towards this project and the need for Gardnerville, MGSD, Indian Hills, and/or GRID to participate. This would result in the Minden residents paying more towards the project than other residents do in Douglas County. Member Davis relayed that he understands how important this project is for the Town, and thinks that we do not have to do this right now, but can always come back to it further into the project. Member Stangle mentioned that this is not the only time that the Town of Minden has moved forward to lead the charge to do what was right for Carson Valley. Member Driscoll mentioned that he had two different conversations regarding this item. One was in favor and one against. He expressed concern about the timeline the County may have for this project. ---PAGE BREAK--- Minden Town Board Minutes March 3, 2021 Page 4 of 5 Chairwoman Jackson relayed there needs to be a joint effort but understands the concern regarding the double tax situation. Member Thaler mentioned there could be a way to set up a reimbursement so they have to build it since they are on the hook for it. He expressed concern about the County not allowing truck traffic on Muller. The issue would be the Town paying towards a road with no truck traffic, and what is left is only truck traffic on Hwy 395. This is the opposite of what the Town desires. Mr. Frisby discussed the proposed timeline for funding and agreed with the need for other entities to contribute. Public comment: Mr. Pohlman gave public comment regarding the concern over trucks remaining on Hwy 395. He also brought up storm water as it relates to the project. Mr. Bernard gave public comment regarding the concern over timelines and the need for trucks off Hwy 395 and if there is a way to condition the funds around the need for trucks to be allowed on Muller Parkway. Mr. Turner asked where the funds for the Plan for Prosperity are coming from if the Town is spending it on Muller. Mr. Nilssen, Town Manager for Gardnerville, mentioned that he cannot speak for the Board at this time, but that he will be bringing this forward to his Board next month. There is concern regarding the Town of Gardnerville budget and the strain it would be. Mr. Luri expressed his support of Muller, but agreeing with the need for setting money aside for the Town to do improvements when Muller is built. Mr. Frisby thanked everyone for the comments and being able to have the conversation. He asked that perhaps the Town can work something out with the County for in-kind as it relates to the Plan for Prosperity. Member Stangle asked if there could be conditions on the resolution or agreement regarding truck traffic. After thoughtful and intelligent deliberation, Stangle/Thaler moved and seconded continuing this item with direction to Staff to explore the ability of budgeting a possible allocation for Muller Parkway and to explore potential partnerships within the County. Motion carries unanimously. 5. For possible action: Discussion and possible action to provide a financial contribution to Douglas County regarding the USGS proposed studies “Concept proposal to evaluate the effects of groundwater management options on water resources in the Carson Valley” and “Status of water levels, arsenic, and nitrate in the Douglas County alluvial aquifer and the development of an interactive web based tool for visualization of hydrologic data” in the amount not to exceed $100,000.00 for the “Concept proposal to evaluate the effects of groundwater management options on water resources in the Carson Valley” and $25,000.00 for the “Status of water levels, arsenic, and nitrate in the Douglas County alluvial aquifer and the development of an interactive web based tool for visualization of hydrologic data,” for a total possible fiscal impact to the Town of Minden of $125,000. Appearance by JD Frisby, Minden Town Manager. ---PAGE BREAK--- Minden Town Board Minutes March 3, 2021 Page 5 of 5 Mr. Frisby explained why this item is before the Board as it relates to the Study that has been approved by the BOCC. The amounts match what was approved by the Gardnerville Ranchos Improvement District to contribute as well. Member Thaler asked why the County did not bring this forward to ask for funds. He relayed that he felt this is the right thing to do, but contingent if the County came forward and asked for it. Member Davis asked where GRID came up with the idea to even put money up for this project. Chairwoman Jackson expressed her support. Public comment: None After thoughtful and intelligent deliberation, Thaler/Davis moved and seconded to approve a financial contribution to Douglas County regarding the USGS proposed studies “Concept proposal to evaluate the effects of groundwater management options on water resources in the Carson Valley” in the amount not to exceed $100,000, and $25,000.00 for the “Status of water levels, arsenic, and nitrate in the Douglas County alluvial aquifer and the development of an interactive web based tool for visualization of hydrologic data,” for a total possible fiscal impact to the Town of Minden of $125,000. Approval is conditioned on amending the interlocal agreement to identify how the money is spent. Motion carries unanimously. 6. For possible action: Discussion and possible action to direct staff in relation to Staff Reports. Discussion shall include a Staff Report on the activities, progress on or status of assigned tasks and projects, or general information regarding operations and projects related to trash, retail and wholesale water service, and other functions of the Town of Minden. Appearance by Jeff Cady, Public Works Superintendent and JD Frisby, Town Manager. Mr. Cady offered to answer any questions the Board may have. Mr. Frisby brought up the conversation regarding the out of service area water rate with the Ranch of Gardnerville. The Town is expecting a delivery of fish soon for the Fishing Pond and that he provided a tour of the Town to Commissioner Gardner. Member Davis thanked Mr. Cady for giving him a tour of the Town. Mr. Driscoll thanked Mr. Girdner at the Chamber Luncheon for meeting with Mr. Frisby. Public Comment: None ADJOURNMENT: Chairwoman Jackson moved to adjourn the meeting at 7:23 pm.