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The Minden Town Board meeting was held starting at 5:30 p.m. on Wednesday, February 3, 2021, at 1602 Esmeralda Ave, Minden, Nevada. Board Members present: Susan Jackson, Bill Driscoll, Roxanne Stangle, and Steve Thaler. Staff present: Ryan Russell, JD Frisby, Jeff Cady and Rachel Hamer. Chairwoman Jackson called the meeting to order at 5:30 p.m. The Pledge of Allegiance was led by Member Thaler. PUBLIC COMMENT: Mr. Turner gave public comments and cited books and articles regarding citizen rights, control and chem trails. APPROVAL OF AGENDA: Stangle/Thaler moved and seconded approval of the February 3, 2021 Agenda. Motion carries unanimously. APPROVAL OF MINUTES: Driscoll/Thaler moved and seconded approval of the January 6, 2021 Board Meeting Minutes. Motion carries unanimously. ACKNOWLEDGEMENT OF GIFTS: None BOARD MEMBER REPORTS: Member Thaler thanked the Staff for all the hard work for the plowing. Chairwoman Jackson thanked Bryan Davis for joining the meeting. She mentioned each of the different committees and asked for volunteers. Board Member assignments are as follows: Bill Driscoll- Carson Valley Chamber of Commerce Roxanne Stangle – Carson Valley Arts Council Steven Thaler – Carson Valley Visitors Authority Bryan Davis mentioned that he would be willing to do Nevada League of Cities if he is appointed to the Board by the BOCC. CONSENT AGENDA: 1. Approval of the January 2021 financial report including claims paid December 25, 2020 through January 21, 2021 for Fiscal Year 20/21. Stangle/Driscoll moved and seconded approval of the Consent Agenda. Motion carries unanimously. ADMINISTRATIVE AGENDA: 1. For possible action: Discussion and possible action to approve, approve with conditions or deny a request to waive fees associated with use of the CVIC Hall by Friends of ---PAGE BREAK--- Minden Town Board Minutes February 3, 2021 Page 2 of 4 Dangberg Home Ranch as part of a fundraising event on August 21 -22, 2021. Appearance by Mark Jensen from the Dangberg Home Ranch. Mr. Jensen gave a brief explanation of the event that they are planning and is asking for a fee waiver for use of the CVIC Hall. Member Stangle asked for clarification on the car show and Mr. Jensen relayed that they are not moving forward with the car show this year. Public comment: None After thoughtful and intelligent deliberation, Thaler/ Driscoll moved and seconded approval of a request to waive fees associated with use of the CVIC Hall by Friends of Dangberg Home Ranch as part of a fundraising event on August 21 -22, 2021. Motion carries unanimously. 2. For possible action: Discussion and possible action to accept, accept with conditions, continue or deny acceptance of a donation for the Seeman Pond Park Improvement project in an amount of $50,000 from the Seeman Foundation. Appearance by Judy Keele, Seeman Foundation and JD Frisby, Minden Town Manager. Judy Keele gave a short presentation regarding the donation and thanked the Town for taking this project on. She gave the background on the Foundation and why the donation is important to them. Board Comments included thanks to the Seeman Foundation for the generous donation. Acknowledgement of Mr. Matt Bernard’s work in getting this moved to fruition. Comments also included a desire to name something in the park after Dean Seeman’s sister Joyce. Public Comment: None After thoughtful and intelligent deliberation, Thaler/Stangle moved and seconded to accept a donation for the Seeman Pond Park Improvement project in an amount of $50,000 from the Seeman Foundation. Motion carries unanimously. 3. For possible action: Discussion and possible action to provide input to Douglas County regarding the USGS proposed studies “Concept proposal to evaluate the effects of groundwater management options on water resources in the Carson Valley” and “Status of water levels, arsenic, and nitrate in the Douglas County alluvial aquifer and the development of an interactive web based tool for visualization of hydrologic data.” Possible action may include recommending participation in shared data and staff coordination with USGS throughout the project. Appearance by Kip Allander, USGS Northern Nevada Studies Chief. Kip Allander gave a brief presentation on the proposals that they are bringing forward to the County later in the month. He provided a broad overview of each of the proposals and ---PAGE BREAK--- Minden Town Board Minutes February 3, 2021 Page 3 of 4 what the purpose is for each. He highlighted several items of concern to the Valley and why this is coming forward. Member Thaler asked for clarification on the studies as it relates to perennial yield. Mr. Allander relayed that the scope for these studies does not include perennial yield. Further comments from Member Thaler and Chairwoman Jackson included the need for communication with Staff and the importance of working with all local providers. The Board questions also included, how often are these studies done? Mr. Allander said it was variable on the report. What the timeline is for the reports and when updates are given. Mr. Allander relayed that the first report will have yearly updates and the second report results will be completed in the summer time of 2024. Concern was expressed with perennial yield not being included in the study. Public comment: Mr. Turner gave public comments on injection wells, geo engineering, and chem trails. Mr. Frisby gave comments on the process moving forward and items of concern to the Town. Member Thaler brought up the possibility of contributing toward the costs for these studies to have some ownership with the other participants. Member Stangle asked what the timeline was for these to go to the BOCC. February 18th is the scheduled date for this to go to the BOCC. After thoughtful and intelligent deliberation, Thaler/Driscoll moved and seconded directing Staff to participate as fully as possible with Minden’s best interest with Douglas County and USGS, and if it is appropriate, on possible approval of the reports by the County, County Staff may request a future Agenda item as it relates to a financial contribution. Motion carries unanimously. 4. For possible action: Discussion and possible action to accept, accept with conditions, continue or deny a responsible bid from CTR Roofing LTD for the CVIC Hall Roof Restoration Project for an amount of $52,850. If approved the Board may also authorize the Town Manager to execute an agreement for this project in a form acceptable to Town Counsel. Said Agreement may authorize the Town Manager to execute change orders up to 10% of the contract amount. Appearance by JD Frisby, Town Manager. Mr. Frisby gave a brief explanation of this project and offered to answer any questions that the Board may have. Chairwoman Jackson asked what the longevity of the roof is. The current warranty on the roof seal above the administrative offices is 15 years. Public comment: None After thoughtful and intelligent deliberation, Driscoll/Stangle moved and seconded approval of a responsible bid from CTR Roofing LTD for the CVIC Hall Roof Restoration Project for an amount of $52,850. Board also authorizes the Town Manager to execute an agreement for this project in a form acceptable to Town ---PAGE BREAK--- Minden Town Board Minutes February 3, 2021 Page 4 of 4 Counsel. Said Approval includes authorizing the Town Manager to execute change orders up to 10% of the contract amount. Motion carries unanimously. 5. For possible action: Discussion and possible action to direct staff in relation to Staff Reports. Discussion shall include a Staff Report on the activities, progress on or status of assigned tasks and projects, or general information regarding operations and projects related to trash, retail and wholesale water service, and other functions of the Town of Minden. Appearance by Jeff Cady, Public Works Superintendent and JD Frisby, Town Manager. Mr. Cady offered to answer any questions the Board may have. Mr. Frisby gave an update on several items of note including: the appointment of Mr. Davis, the funding concerns about Muller Parkway, snow removal concerns, Hot August Nights Poker Run and a possible collaboration with Bently Heritage. He also gave an update on current Staffing levels. Public Comment: None ADJOURNMENT: Chairwoman Jackson moved to adjourn the meeting at 6:59 pm.