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The Minden Town Board meeting was held starting at 5:30 p.m. on Wednesday, October 6, 2021, at 1602 Esmeralda Ave, Minden, Nevada. Board Members present: Susan Jackson, Bryan Davis, Roxanne Stangle, Steven Thaler and Bill Driscoll. Staff present: Ryan Russell, JD Frisby, Jeff Cady and Rachel Hamer. Chairwoman Jackson called the meeting to order at 5:30 p.m. The Pledge of Allegiance was led by Member Steve Thaler. PUBLIC COMMENT: Mr. Turner gave public comment on the Corona Virus, 5G, micro- waves, and cited various publications and videos. APPROVAL OF AGENDA: Thaler/Driscoll moved and seconded approval of the October 6, 2021 Agenda with Administrative Agenda Item #3 being removed from the agenda. Motion carries unanimously. APPROVAL OF MINUTES: Davis/Stangle moved and seconded approval of the September 1, 2021 Board Meeting Minutes. Motion carries unanimously. ACKNOWLEDGEMENT OF GIFTS: None BOARD MEMBER REPORTS: None CONSENT AGENDA: 1. Approval of the September 2021 financial report including claims paid August 20, 2021 through September 23, 2021 for Fiscal Year 21/22. Driscoll/Stangle moved and seconded approval of the Consent Agenda. Motion carries unanimously. ADMINISTRATIVE AGENDA: 1. For possible action: A presentation by the Carson Valley Arts Council to update the Town on its overall progress to date and future plans for CVAC. Possible action may include direction to Staff to work with the CVAC on an Arts & Culture Plan and Program and possible letters of support. Appearance by Brian Fitzgerald, President Carson Valley Arts Council. Brian Fitzgerald gave an update on current events that the Arts Council is putting on. Mr. Fitzgerald is appearing before the Board in hopes to get direction to move forward on an Arts Plan as mentioned in the Plan for Prosperity. The desire is to work towards language ---PAGE BREAK--- Minden Town Board Minutes October 6, 2021 Page 2 of 5 that is found in the updated Douglas County Master Plan. He asked for a letter of support from the Town as it pertains to grant funds that they might be able to procure. Member Thaler asked for an update on the ownership of their building. He also brought up the large pipe for irrigation and storm drainage within the building. He mentioned concern over signing letters of support without seeing them. Mr. Fitzgerald just mentioned that he was looking for a general support letter. Member Stangle mentioned that she is supportive of anything that the Town can do to help out. Chairwoman Jackson agreed in support of their group and loves what they are doing with the youth in the community. Public Comment: None After thoughtful and intelligent deliberation, Thaler/Driscoll moved and seconded for Staff to work with the President of CVAC to work towards an Arts and Culture program and bring back a general letter of support at the next meeting. Motion carries 4-1 with Stangle voting no. Member Stangle stated her no vote was due to the letter of support being required to come back before the Board. 2. For Discussion only: Presentation on the Retail Market Analysis for the downtown areas of Minden & Gardnerville prepared by RCG Economics and funded by a USDA-Rural Development grant. Appearance by Lisa Granahan, Douglas County Economic Vitality Manager, John Restrepo, Principal for RCG Economics LLC, and Dr. Tom Harris, Director of the University Center for Economic Development of University of Nevada-Reno. Ms. Granahan, Dr. Tom Harris and John Restrepo gave a presentation on the Retail Market Analysis and why this was brought forward again. They brought up some of the areas that the Valley is lacking currently and highlighted some areas of interest that may be beneficial to the community. They provided several examples of types of retail businesses that are desirable for the demographics of Douglas County, and provided recommendations as to how to go about attracting the missing categories of retail. Board comments included asking how much the study cost. Member Thaler expressed concern over the study and some of the points. He mentioned concern over where these new businesses would go, and what deluxe non-gaming accommodations are. It was explained that they would try to keep the current look to historical business but try to attract national boutique chains. Member Davis asked what the feedback was from the other entities that this was presented to. Member Stangle mentioned that she was hoping to have a report that gave help to small businesses on how to go about implementing this vision and not just pointing out what we already don’t have. Vice-Chair Driscoll expressed that it was a good academic endeavor but it was a waste of expenditures. Chairwoman Jackson thanked the presenters for coming. Public Comment: None ---PAGE BREAK--- Minden Town Board Minutes October 6, 2021 Page 3 of 5 No action on this item. 3. For possible action: Discussion and possible action regarding a request for water service across a portion of Town property located at 1330 Buckeye Rd (A.P.N. 1320-28-000-014) for fire service to the proposed Park Ranch Holdings Industrial Subdivision. Possible action may include grant of the easement request, grant with conditions or denial. Appearance by Zach Wood & Bruce Scott, Resource Concepts Inc. This item was pulled from the Agenda. 4. For possible action: Discussion and possible action to formally accept, accept with conditions, continue or deny water distribution improvements for the Heybourne Meadows Subdivision Phase IIIA to the Town of Minden for maintenance. Appearance by Leah Hoover, Engineering Intern, RO Anderson Engineering. Ms. Hoover provided the scope of this request and offered to answer any questions that the Board may have in regard to this item. Mr. Frisby gave a brief explanation on where this is and what Staff had to do to get it ready. This is in a section of Gardnerville which is why only water improvements are being brought forward. Vice-Chair Driscoll asked if this will address any stagnant water issue in the neighborhood. Mr. Frisby relayed that this should aid in that as this was a section that sat for a long time waiting for development and repairs to sections of it. Public Comment: None After thoughtful and intelligent deliberation, Davis/Stangle moved and seconded to accept the water distribution improvements for the Heybourne Meadows Subdivision Phase IIIA to the Town of Minden for maintenance as soon as the first water connection has been paid for and established and Town Staff has tested and approved if needed. Motion carries unanimously. 5. For possible action: Discussion and possible action to formally accept, accept with conditions, continue or deny improvements such as water system and storm drains, as well as dedication of streets for the Heybourne Meadows Subdivision Phase IVB and Phase VB to the Town of Minden for maintenance. Appearance by Leah Hoover, Engineering Intern, RO Anderson Engineering. Ms. Hoover provided the scope to the request offered to answer any questions that the Board may have in regard to this item. No Board comments. Public Comment: Mr. Pohlman brought up ownership of the ditch and portions of Buckeye and Heybourne Rd, and wanted it on the record that the Town is not maintaining it. He also brought up the weeds along Buckeye outside of the development. ---PAGE BREAK--- Minden Town Board Minutes October 6, 2021 Page 4 of 5 Mr. Frisby relayed that we will only be taking on residential roads and not Heybourne or Buckeye as the Town does not have the authority to take ownership of those collector roads. After thoughtful and intelligent deliberation, Thaler/Driscoll moved and seconded acceptance of improvements such as water system and storm drains, as well as dedication of streets for the Heybourne Meadows Subdivision Phase IVB and Phase VB to the Town of Minden for maintenance as soon as the first water connection has been paid for and established and Town Staff has tested and approved if needed. Motion carries unanimously. 6. For possible action: Discussion and possible action to accept, accept with conditions, continue or deny a responsive bid from Bryant Electric, for the Fiscal Year 2021/2022 Well #9 VFD Replacement for an amount not to exceed $21,396.00. If approved, the Board may also authorize the Chairman to execute an agreement in a form acceptable to Town Counsel. Said Agreement may authorize the Town Manager to execute change orders up to 10% of the contract amount. Appearance by JD Frisby, Town Manager Mr. Frisby gave a brief explanation on the request. This item comes forward as more of an emergency fix and outlined each of the options that come before the Board. Comments included agreement that Option C is the most viable, particularly if there is the budget for it. Public Comment: None After thoughtful and intelligent deliberation, Thaler/Davis moved and seconded to accept a responsive bid, Option C from Bryant Electric for the Fiscal Year 2021/2022 Well #9 VFD Replacement Option C for an amount not to exceed $21,396.00. Approval includes authorize the Chairman to execute an agreement in a form acceptable to Town Counsel. Said Agreement may authorize the Town Manager to execute change orders up to 10% of the contract amount. 7. Not for possible action: Annual training regarding Open Meeting Law, Ethics and Land Planning conducted by Ryan Russell, Town Attorney. Mr. Russell conducted the annual training regarding Open Meeting Law, Ethics and Land Planning for the Minden Town Board. Vice-Chair Driscoll asked if the Board can grant members of the public more than three minutes for public comment. Mr. Russell mentioned that it can, but the Boardis not bound to give everyone else that same amount of time. Public Comment: None No action on this item. ---PAGE BREAK--- Minden Town Board Minutes October 6, 2021 Page 5 of 5 8. For possible action: Discussion and possible action to direct staff in relation to Staff Reports. Discussion shall include a Staff Report on the activities, progress on or status of assigned tasks and projects, or general information regarding operations and projects related to trash, retail and wholesale water service, and other functions of the Town of Minden. Appearance by Jeff Cady, Public Works Superintendent and JD Frisby, Town Manager. Mr. Cady offered to answer any questions that the Board may have. Mr. Frisby gave several updates on items of interest and various projects and offered to answer any questions that the Board may have. Mr. Thaler mentioned the bears coming into Town and questioned when NDOW will get involved. Mr. Frisby relayed that NDOW will not do anything until everyone has their trash cans in their garages and not put out the night before and there are no longer food sources available to them. The Town has purchased a bear proof residential can that we are waiting on to test out. Public Comment: None ADJOURNMENT: Chairwoman Jackson adjourned the meeting at 7:32p.m.