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The Minden Town Board meeting will be held at 5:30 p.m. on Wednesday, September 3, 2014, at 1602 Esmeralda Avenue, Minden, Nevada. NOTICE: NRS 237: The Minden Town Board has adopted a Standard Policy No. 7, which contains a motion regarding Business Impact Statements (BIS). When the Town Board approves its agenda, it also approves a motion which includes ratification of staff action taken pursuant to NRS 237.030 et seq. with respect to items on the Board’s agenda. This includes, without limitation, the conclusion that each rule, ordinance, or regulation which is on the Board’s agenda is without direct and significant economic burden on a business or direct restriction on the formation, operation, or expansion of a business; and that each rule, ordinance, or regulation which is on the Board’s agenda for which a BIS has not been prepared does not impose a direct and significant economic impact on a business or a direct restriction on the formation, operation, or expansion of a business. NOTICE: to persons with disabilities: Reasonable efforts will be made to assist and accommodate individuals with disabilities desiring to attend the meeting. Please contact the Minden Town Office in writing at 1604 Esmeralda Avenue in Minden, Nevada or call [PHONE REDACTED] in advance of the meeting, preferably at least 24 hours prior to the meeting, so that the arrangements may be conveniently made. NOTICE: Items on the Agenda may be taken out of order. The Minden Town Board may combine two or more agenda items for consideration. The Minden Town Board may at any time remove an item from the agenda or delay discussion relating to an item on the agenda. Any restrictions imposed by the Board or its chair on public comment must be reasonable and may restrict time, place and manner of comments but may not restrict comments based on viewpoint. Copies of this notice and agenda have been posted at or before 9:00 a.m. on the third working day before the meeting at the following locations: Minden Administration Office, Minden Post Office, Douglas County Administrative Building, and CVIC Hall bulletin board. Copies of supporting material may be requested from Patricia Koepnick, Office Manager, at 1602 Esmeralda Avenue, Minden, Nevada; by mail addressed to Ms. Koepnick addressed to at the Minden Town Office; by phone at (775) 782- 5976 or by email at [EMAIL REDACTED]. Copies of supporting material are available to the public at the Town Office, on the Town’s website, www.townofminden.com, and at the meeting on the date and place listed above. 5:30 P.M. CALL MEETING TO ORDER PLEDGE OF ALLEGIANCE APPROVAL OF AGENDA APPROVAL OF MINUTES: August 6, 2014 Board Meeting ACKNOWLEDGEMENT OF GIFTS ACKNOWLEDGEMENT OF SERVICE AWARDS PUBLIC COMMENT: Discussion may be limited to three minutes per person at the discretion of the Chair. No action may be taken on a matter raised under this portion of the agenda until the matter has been specifically included on an agenda as an item upon which action may be taken. BOARD MEMBER REPORTS: Items on the Administrative Agenda will not be discussed during Board Member committee reports. No action may be taken on a matter raised under this portion of the agenda until the matter has been specifically included on an agenda as an item upon which action may be taken. Discussion may include a report on activities of committees or general information of interest to the Board. The Board Committee assignments and potential presenters on this portion of the agenda are as follows: Event Planning- Roxanne Stangle Minden Water- Charlie Condron Budget/New Development Applications - John Stephans Citizen’s Advisory Committee- Steve Thaler ---PAGE BREAK--- Minden Town Board Agenda September 3, 2014 Page 2 of 4 CONSENT AGENDA FOR POSSIBLE ACTION: Items may be moved to or from the Consent Agenda at the beginning of the Board meeting during the Approval of the Consent Agenda. Items on the Consent Agenda may be voted on in a block, i.e., with one motion on all those items, one second to the motion, and one vote by the Board members. Items removed from the Consent Agenda will be heard immediately following the Consent Agenda in the order in which they appear in the Consent Agenda. 1. Approval of August 2014 financial report including claims paid July 25, 2014 through August 21, 2014 for fiscal years 2014 and 2015. ADMINISTRATIVE AGENDA: The following item(s) are scheduled for public hearing. At the beginning of each item, the Chairman will call the item. Normally, the applicant and/or their representatives are permitted to speak first, and then Town Staff may present a summary of the staff report and recommendation, including any updated information received by the Town after the reports were distributed. Next, Board discussion, and then the Chairman will open the hearing to public comment. For items on which action is to be taken, the Chairman will close the hearing of public comment before a motion is made and a vote is taken. The Chairman has the right to establish reasonable time limits for comments and to allow for rebuttal comments. 1. For possible action: Discussion and possible action to direct staff on relation to Staff Reports. Discussion shall include a Manager’s Report on the activities, progress on or status of assigned tasks and projects, or general information regarding operations and projects related to trash, retail and wholesale water service and other functions of the Town of Minden. Appearance by Jenifer Davidson, Town Manager. Public comment. 2. For possible action: Discussion and possible action to direct staff on relation to Staff Reports. Discussion shall include an Engineering Report which may include discussion on streets, sidewalks, drainage, water issues and related items. Discussion may also include an update regarding work completed on the Trailhead project at Jake’s Wetlands. Appearance by Jeff Sharp on behalf of Bruce Scott, Town Engineer. Public comment. 3. For possible action: Discussion and possible action to direct staff on relation to the implementation of traffic control measures in the area of Deseret and Wildrose. Discussion and possible action may include without limitation a recommendation to the Douglas County Board of Commissioners to adopt a resolution authorizing the placement of stop signs in the area of Deseret and Wildrose Streets, direction to Town Staff to advocate to Douglas County Staff and the Douglas County Board of Commissioners to reduce residential speed limits within the Town, and/or the implementation of any other traffic control measures. Appearance by Jenifer Davidson, Town Manager, and Ryan Russell, Town Attorney. Public comment. 4. For possible action: Discussion and possible action to direct staff to remove and replace two cottonwood trees in Minden park. Appearance by Greg Hill, Superintendent of Public Works. Public comment. 5. For possible action: Discussion and possible action to approve, approve with conditions, continue or deny a request by Anita and Tim Cohee for the Town to coordinate and possibly participate in the removal of cottonwood trees located within the right of way at 1569 Sixth Street. Appearance by Anita and Tim Cohee, Owners of 1569 Sixth Street. Public comment. 6. For possible action: Discussion and possible action to approve, approve with conditions, continue, or deny a request by Town Staff to place additional lighting on US Highway 395 at locations approved by Nevada Energy and designated by Town Staff for an amount not to exceed $5,000. This agenda item appears in response to a concern raised by a member of the public ---PAGE BREAK--- Minden Town Board Agenda September 3, 2014 Page 3 of 4 during public comment regarding lighting on US Highway 395. Appearance by Jenifer Davidson, Town Manager. Public comment. 7. For possible action: Discussion and possible action to approve, approve with conditions, continue, or deny a request to create a Town of Minden Fall street closure event and to set a budget for the event not to exceed $1,500. Approval of this event will also include the closure of Esmeralda Avenue from Fifth Street to Fourth Street, and Fourth and Fifth streets from Mono Avenue to US Highway 395, October 17, 2014 from 3:00pm until 10:00pm. Appearance by Jenifer Davidson, Town Manager. Public comment. 8. For possible action: Discussion and possible action to approve, approve with conditions, continue or a deny a request by Ed James of Carson Water Subconservancy District for the Town Manager and a possible member of the Town Board to attend the Carson Water Subconservancy District “Upper Carson River Water Purveyors Meeting,” September 10, 2014. Appearance by Ed James, General Manager, Carson Subconservancy District. Public comment. 9. For possible action: Discussion and possible action to review the Town of Minden Water Conservation Plan and provide direction to Town Staff regarding revision(s) of the plan to be brought back for consideration at a future meeting of the Minden Town Board. Appearance by Jenifer Davidson, Town Manager. Public comment. 10. For possible action: Discussion and possible action to approve, approve with conditions, continue, or deny the Town of Minden Policy and Procedure Regarding Existing Wells Potentially Impacted by Town pumping. Appearance by Jeff Sharp on behalf of Bruce Scott, Town Engineer and Jenifer Davidson, Town Manager. Public comment. 11. For possible action: Discussion and possible action to approve, approve with conditions, continue, or deny a request by Roxanne Stangle to close the Town Administrative Offices and schedule minimum staffing for commercial trash service on December 26, 2014 in recognition of the hard work and dedication of Town Employees. Approval of this request would include the compensation of Town Employees for this additional day off. Appearance by Roxanne Stangle, Vice Chairwoman of the Minden Board. Public comment. 12. For possible action: Discussion and possible action to approve, approve with conditions, continue, or deny a request by Town Staff to seal the bottom portion of Town Well #7 with concrete for an amount not to exceed $10,000. Appearance by Jeff Sharp on behalf of Bruce Scott, Town Engineer. Public comment. 13. For possible action: Discussion and possible action to direct staff to assemble a potential offer to purchase the Douglas Ironworks Building. Discussion may include possible uses for the site by the Town, the possible future abandonment of Second Street as part of a planned project for the site, and possible direction to staff to update the Environmental Site Assessment for the property. Appearance by John Stephans, Town Board Member. Public comment. 14. For possible action: Discussion and possible action to approve, approve with conditions continue or deny a request by Town Staff for the Town Manager and a the Chairman of the Town Board to attend the Nevada League of Cities Conference in Las Vegas Nevada September 23rd through the 25th 2014 for an amount not exceed $2,000. Appearance by Jenifer Davidson, Minden Town Manager. Public comment. ---PAGE BREAK--- Minden Town Board Agenda September 3, 2014 Page 4 of 4 PUBLIC COMMENT: Final period of public comment to allow public comment on any matter within the Town Board’s jurisdiction, control, or advisory power. Discussion may be limited to three minutes per person at the discretion of the Chair. No action may be taken on a matter raised under this portion of the agenda until the matter has been specifically included on an agenda as an item upon which action may be taken. REQUEST FOR AGENDA ITEMS ADJOURNMENT