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The Minden Town Board meeting was held starting at 5:30 p.m. on Wednesday, March 6, 2019, at 1602 Esmeralda Ave, Minden, Nevada. Board Members present: John Stephans, Matt Bernard, Bill Driscoll, Roxanne Stangle. Staff present: Ryan Russell, JD Frisby, Jeff Cady and Rachel Hamer. Chairwoman Stangle called the meeting to order at 5:30 p.m. The Pledge of Allegiance was led by John Stephans. PUBLIC COMMENT: Mr. Turner expressed concern with the minutes and said he wanted full comments in them. He cited and recommended the Board read several books, gave comments on globalists, Agenda 21, and the United Nations. APPROVAL OF AGENDA: Stephans/Driscoll moved to approve the March 6, 2019 Agenda. Motion carries unanimously. APPROVAL OF MINUTES: Bernard/Stephans moved and seconded approval of the February 6, 2019 Board Meeting Minutes. Motion carried unanimously. ACKNOWLEDGEMENT OF GIFTS: No formal gifts. BOARD MEMBER REPORTS: Ms. Stangle gave an update on the Carson Valley Arts Council. CONSENT AGENDA: 1. Approval of the February 2019 financial report including claims paid January 24, 2019 through February 21, 2019 for Fiscal Year 18/19. Stephans/Driscoll moved and seconded approval of the Consent Agenda. Motion carries unanimously. ADMINISTRATIVE AGENDA: 1. For Possible Action: Discussion and possible action to direct Staff in regards to the Town’s options regarding a request for lower speed limits on Hwy 395. Discussion may include without limitation direction to request a speed study, traffic signal at Lucerne, lowering speed limits, etc. Appearance by JD Frisby, Town Manager. Mr. Frisby gave an explanation regarding this request. This was received from Douglas County for an NDOT request to possibly lower the speed limit. He explained that this may be an opportunity to request a street light at Lucerne but was ultimately looking to the Board for any direction that they may have. Mr. Stephans said he would like a traffic study done and to find out where the money for the light at Lucerne is. Mr. Bernard also expressed concern over what happened to the money for the light that was proposed at Ironwood. Several members of the Board agreed that studies are supposed to indicate whether lights are needed and that there is the belief that they will just lower the speed limit if they want to. ---PAGE BREAK--- Minden Town Board Minutes March 6, 2019 Page 2 of 4 Public comment: Mark Wlaschin gave comments regarding the limit changes. Mr. Pohlman recommended the Town support a study and possibly look at the rating of the road. After thoughtful and intelligent deliberation Bernard/Stephans moved and seconded to direct Staff to draft a letter for the Chairman to sign in which the Board recommends to NDOT a traffic study of Hwy 395 and possible signalization. Motion carries unanimously. 2. For Possible Action: Discussion and possible action to accept, accept with conditions, continue or deny a reasonable and responsive bid for the 2019 Street Rehabilitation Project from Sierra Nevada Construction Inc. in the amount of $349,007.00 with the project total not to exceed the budgeted amount. If approved the Board may also authorize the Chairman to execute an agreement for the same on behalf of the Town. Said Agreement may authorize the Town Manager to execute change orders up to 10% of the contract amount. Appearance by JD Frisby, Town Manager. Mr. Frisby presented the background on the street rehab project. No Board Comments. Public comment: None After thoughtful and intelligent deliberation Stephans/Driscoll moved and seconded to accept a reasonable and responsive bid for the 2019 Street Rehabilitation Project from Sierra Nevada Construction Inc. in the amount of $349,007.00 with the project total not to exceed the budgeted amount. Approval includes authorization for the Chairman to execute and agreement for the same on behalf of the Town and to authorize the Town Manager to execute change orders up to 10% of the contract amount. Motion carries unanimously. 3. For Possible Action: Discussion and possible action to accept, accept with conditions, continue or deny a reasonable and responsive bid for the 2019 Gazebo Renovation Project from Simerson Construction LLC in the amount of $174,200.00 with the project total not to exceed the budgeted amount. If approved the Board may also authorize the Chairman to execute an agreement for the same on behalf of the Town. Said Agreement may authorize the Town Manager to execute change orders up to 10% of the contract amount. Appearance by JD Frisby, Town Superintendent of Public Works. Mr. Frisby gave an explanation regarding the bidding for this project. Mr. Bernard asked for the timeline for this project. Mr. Frisby relayed that there would be a tight timeline with it and would start quickly to work around events scheduled in the park. Public comment: None After thoughtful and intelligent deliberation Bernard/Stephans moved and seconded to accept a reasonable and responsive bid for the 2019 Gazebo Renovation Project from Simerson Construction, LLC in the amount of $174,200.00 with the project total not to exceed the budgeted amount. Approval includes authorization for the Chairman to execute an agreement for the same on behalf of the Town and to authorize the Town Manager to execute change orders up to 10% of the contract amount. Motion carries unanimously. ---PAGE BREAK--- Minden Town Board Minutes March 6, 2019 Page 3 of 4 4. For possible action: Discussion and possible action to provide direction to Staff regarding a staff presentation on the 2019 Financial State of the Town for the Town of Minden. Appearance by Marcie Schurke, Town Accountant and JD Frisby, Town Manager. Mr. Frisby gave the State of the Town presentation which outlines where the levels are for each of the funds, the status of projects completed and pending as well as the direction that the Town is headed for the remainder of the fiscal year. No comments from the Board. Public comment: Mr. Turner asked questions regarding the Town of Minden finances. No Action taken. 5. For possible action: Discussion and possible action to approve, approve with conditions, continue or deny the Town of Minden Fiscal Year 2019/2020 tentative budget. Appearance by Marcie Schurke, Town Accountant and JD Frisby Town Manager. Mr. Frisby gave a presentation to the Board regarding the tentative budget and offered to answer any questions that they may have. He was asking for comments from the Board regarding the proposed arsenic study in the wholesale fund. Mr. Bernard asked if the arsenic study would come out of the treatment component and Staff affirmed. Public comment: Mr. Turner asked if the meters being put in are smart meters and Staff affirmed. After thoughtful and intelligent deliberation Stephans/Bernard moved and seconded to approve the Town of Minden Fiscal Year 2019/2020 tentative budget. Motion carries unanimously. 6. For possible action: Discussion and possible action to elect the Minden Town Board Vice- Chairman for calendar year 2019. Appearance by Roxanne Stangle, Chairman of the Minden Town Board. Ms. Stangle opened it up to the Board for discussion on the vacancy left by Mr. Radtke. Mr. Bernard nominated Mr. Stephans for Vice-Chair. Mr. Stephans said he would serve as the Vice-Chair. Public comment: None After thoughtful and intelligent deliberation Bernard/Driscoll moved and seconded to elect Mr. Stephans as Vice-Chair for the Minden Town Board. Motion carries unanimously. 7. For possible action: Discussion and possible action to approve, approve with conditions, or deny a process to seek and vet qualified applicants and to recommend a name to the Douglas County Board of Commissioners for consideration of final appointment to a vacant position on the Minden Town Board created upon the departure of Member Radtke effective February 21, 2019. ---PAGE BREAK--- Minden Town Board Minutes March 6, 2019 Page 4 of 4 Mr. Frisby asked for direction from the Board on their desire on the process and timeline. Mr. Frisby was directed to advertise the opening in the newspaper on the 14th, to advertise that the deadline to submit applications is March 21st, and that a special meeting to consider the applicants would be held on March 27th. Mr. Stephans expressed concern over applicants putting in who do not live within the Town Boundaries and wanted to make sure that the Board only submits one name. Mr. Bernard expressed concern with the timeline with the Commissioners meeting for approval. Several members of the Board expressed a desire to find the right candidate and have them in place as soon as possible. Public comment: None After thoughtful and intelligent deliberation Bernard/Stephans moved and seconded to direct Staff to accept applications for candidates until the 21st of March and to schedule a Special Meeting on the 27th of March. Staff will screen applicants to ensure they live in the Town of Minden. Motion carries unanimously. 8. For possible action: Discussion and possible action to direct Staff in relation to Staff Reports. Discussion shall include a Staff Report on the activities, progress on or status of assigned tasks and projects, or general information regarding operations and projects related to trash, retail and wholesale water service, and other functions of the Town of Minden. Appearance by Jeff Cady, Public Works Superintendent & JD Frisby, Town Manager. Mr. Cady gave an update on the functions of public works. Ms. Stangle brought up removing the snow in the gutters on Esmeralda and Mr. Frisby mentioned that it could be up for conversation if that is the desire of the Board. Mr. Frisby gave an update on some projects and relayed some information regarding the wholesale water workshop. He asked the Board for direction regarding the SOQ request for the Design Guidelines as well as the May the 4th Event. Mr. Bernard asked about the process for the Arsenic Study and how the Town will go about getting proposals. Mr. Frisby mentioned that this would be put out to our current engineering pool, and that the Town will be the driving factor for that project. Mr. Bernard asked questions regarding the SOQ and design guidelines. The Board agreed with proceeding with Staff’s recommendation to reach out to a qualified firm in the Town’s pool. The Board discussed the May the 4th Event and agreed that there is a desire to continue the event but to reach out to the Arts Council. Public comment: Heidi Saucedo mentioned that Town might be able to look into other groups in the valley to seek partnerships. PUBLIC COMMENT: Mr. Turner gave public comments on the U.N. Agenda 21, government control, federal government funding and grants, and the Federal Reserve. ADJOURNMENT: Mr. Stephans moved to adjourn the meeting at 7:29pm.