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A special meeting of the Minden Town Board was held starting at 4:00 p.m. on Wednesday, August 29, 2018, at 1602 Esmeralda Ave, Minden, Nevada. Board Members present: John Stephans, Matt Bernard, Bill Souligny, Roxanne Stangle and Glen Radtke. Staff present: Justin Townsend, JD Frisby, and Rachel Hamer. Chairman Bernard called the meeting to order at 4:00 p.m. The Pledge of Allegiance was led by Bill Souligny. PUBLIC COMMENT: None APPROVAL OF AGENDA: Stephans/Stangle moved to approve the August 29, 2018 agenda. Motion carries unanimously. ADMINISTRATIVE AGENDA: 1. For possible action: Discussion and possible action regarding the updates to the Plan for Prosperity (“the Plan”) for the Town of Minden. Discussion and possible action may include discussion, review, revision, revision with conditions or continuance of action on the Plan. Discussion and possible action may also include, but not be limited to, providing direction to Town Staff and RACESTUDIO regarding the process to update the plan for prosperity, the identification and prioritization of the critical issues to be addressed in the plan, including but not limited to; Towns Urban Service Boundary, specific policies, goals or action plans related to transportation, land use, economic development, urban services, and community character in the Town. Appearance and introductory presentation by Bruce Race, RACESTUDIO. Mr. Race gave a presentation to the Board regarding a draft of the Plan up to date. Mr. Race asked the Board for feedback and input on several key components for the update to the Plan for Prosperity. Several points of discussion were: Mr. Bernard expressed a desire to have the conversation regarding long term land use and water planning and the need to have a say in projects that may occur in long term planning areas that may not be within our current Town or Service Area Boundaries. Mr. Stephans expressed a desire for Muller Parkway to be built so to create a more pedestrian friendly Hwy 395. Mr. Race agreed and expressed that there is a need to have strong language regarding the importance of the correlation between the success of the plan and the building of Muller Parkway. Mr. Souligny expressed a desire to distinguish the Historic Section of Minden with Main Street and that the two are not necessarily the same. He expressed a desire to define Main Street as Hwy 395 from Church Street to Muller Parkway. The Board expressed a desire for balanced planning and how much does each type of development cost in services vs. the revenue generated and the need to find a balance. Mr. Race addressed flooding concerns and the need for treating designated flood planning areas as multi-purpose spaces with options such as parks or trail areas instead of large retention areas with fences around them were also discussed. Frustration was expressed with the Neighborhood Planning section and that the Board does not have the authority to approve or deny a design that they feel may or may not fit with the needs and desires of the Town. ---PAGE BREAK--- Minden Town Board Minutes August 29, 2018 Page 2 of 3 Town Board members were each given a specific section to review and make comments. 1. Unifying Framework: Ms. Stangle had the first section and brought up Main Street and asked the question “How do we accomplish a “Vibrant” downtown?” She explained the current concerns with commercial business infill and concern over having buy-in from many commercial owners and not just a couple. Mr. Race agreed and said that there is a need for 10 key players not just one to create a menu of opportunity. Mr. Race also commented on the need for Minden to continue to be the County Seat. Mr. Radtke asked for some clarification and a little more information on how the plan will address trails and accessibility. Mr. Race agreed that they can push this forward a bit more and highlight it better. 2. Economic Wellbeing: Mr. Stephans discussed how economics for the Town fit in with the quality of life for all the residents. He gave a brief explanation on each neighborhood and the need for them to each have their own feel and include their own open space. Employment is limited with limited commercial areas. Mr. Race brought up the fact that much of the employment for Minden is very subject to downturn as it is generally more tourism driven. Housing is a another topic of discussion with the need to identify who the Town is looking to attract in order to determine the types of housing that are desirable. 3. Land Use: Mr. Bernard had this section and brought up the Martin Slough and the need for flood planning. The planning of the new development at Hwy 88 and Hwy 395 where commercial gives way to Multi-Family and then to smaller lot single family lots which then gives way to larger lot single family lots was described. Mr. Bernard brought up the desire for a supermarket. Mr. Race mentioned that the Town may want to not try to compete with Gardnerville for this but to perhaps look at another option such as a co-op. Something that would pull a different demographic and is more specialized. A need was also discussed regarding the need for building from the inside out and not trying to leap frog develop. Mr. Bernard expressed a desire for the Muller Parkway conversation to start and a need for someone to start the conversation and not just wait for development. He asked for a mention about the land use near the airport and perhaps that area could be of a different mixed use which could also include industrial or corporate offices. 4. Circulation: Mr. Souligny brought up the desire for wider streets in neighborhoods and sidewalks to be next to the curb without the divide of landscaping strips. Mr. Race brought up that it is important to have design standards, but the need to perhaps have a couple options to provide a variety to work with to assist with keeping neighborhoods unique but consistent. Mr. Radtke brought up ADA compliance as it relates to the plan, and to push forward the desire for trail systems. 5. Community Character: Mr. Souligny brought up that this is a rural community and that we like open spaces. Minden has a higher number of retirees but like attracting families. He expressed the desire to keep our parks relevant and well maintained, being good neighbors, and relayed concern over high density housing. Mr. Race relayed that there is a need for the Board to build those design standards so that developers will have a clearer idea of what the Town wants to see. This however may mean that the Town will have to identify multiple concepts and policies for these standards. Mr. Race offered to write a page of narrative to help express the love of community that Minden residents have and to help push the message out to the public. He planned on having a draft of the language in the updated Plan for Prosperity to the Board in 4-6 weeks. Public comment: None ---PAGE BREAK--- Minden Town Board Minutes August 29, 2018 Page 3 of 3 2. For Possible action: Discussion and possible action regarding the current Town of Minden Organizational Chart. Discussion and possible action may include, without limitation, review of the current organization chart and staffing levels of the Town, with possible action to provide direction to staff regarding the organizational chart. Appearance by JD Frisby, Town Manager. Mr. Frisby explained why the organizational chart is back before the Board, and expressed his desire to build the team wanted to move forward into the future in order to best meet the Town’s needs. The Board expressed concerns over FTE’s, particularly in the water funds and support of Mr. Frisby’s desire to build a great team. The Board expressed their thanks for keeping the changes under budget. Public Comment: None After thoughtful and intelligent deliberation Souligny/Stangle moved and seconded to approve the proposed change to the organizational chart and proceed with recruitment. Motion carries unanimously. PUBLIC COMMENT: None ADJOURNMENT: Ms. Stangle moved to adjourn the meeting at 7:19pm