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The Minden Town Board meeting was held starting at 5:30 p.m. on Wednesday, September 7, 2022, at 1602 Esmeralda Ave, Minden, Nevada. Board Members present: Bill Driscoll, Susan Jackson, Steven Thaler, Bryan Davis, and Roxanne Stangle. Staff present: Ryan Russell, Jeff Cady, Rachel Hamer, and Michelle Brown. Chairman Driscoll called the meeting to order at 5:30 p.m. The Pledge of Allegiance was led by Member Jackson. PUBLIC COMMENT: Mr. Pohlman gave public comment and expressed concerned about Jake’s Wetlands Trees. APPROVAL OF AGENDA: Jackson/Stangle moved and seconded approval of the September 7, 2022 Agenda as presented. Motion carries unanimously. APPROVAL OF MINUTES: Thaler/Davis moved and seconded approval of the August 3, 2022 Board Meeting Minutes. Motion carries 4-0 with Driscoll abstaining ACKNOWLEDGEMENT OF GIFTS: None BOARD MEMBER REPORTS: Member Stangle gave an update on the Farmer’s Markets, Member Jackson thanked Staff for the work on County Rd, Chairman Driscoll gave an update on the GGG. CONSENT AGENDA: 1. Approval of the August 2022 financial report including claims paid July 22, 2022 through August 26, 2022 for Fiscal Year 22/23. Stangle/Thaler moved and seconded approval of the Consent Agenda. Motion carries unanimously. ADMINISTRATIVE AGENDA: 1. For possible action: Discussion and possible action to accept, accept with conditions, continue or deny a responsive bid from Gerhardt & Berry Construction, Inc. for the Fiscal Year 2022/2023 US 395 Water Main Replacement Project for an amount of $691,038.00 with the project total not to exceed the awarded amount. If approved, the Board may also authorize the Town Manager to execute an agreement for the same, in a form acceptable to Town Council, on behalf of the Town. Said Agreement may authorize the Town Manager to execute change orders up to 10% of the contract amount. Appearance by JD Frisby, Town Manager. Public Comment. ---PAGE BREAK--- Minden Town Board Minutes September 7, 2022 Page 2 of 3 Ms. Hamer gave a brief explanation on the bid results and provided an explanation of what a Nevada Preferred bidder is and how this affects the bid amount. Public comment: none After thoughtful and intelligent deliberation, Davis/Jackson moved and seconded, to accept a responsive bid from Gerhardt & Berry Construction, Inc. for the Fiscal Year 2022/2023 US 395 Water Main Replacement Project for an amount of $691,038.00 with the project total not to exceed the awarded amount. Approval includes authorization of the Town Manager to execute an agreement acceptable to Town Counsel for the same, on behalf of the Town. Said Agreement may authorize the Town Manager to execute change orders up to 10% of the contract amount Motion carries unanimously. 2. For possible action: Discussion and possible action to accept, accept with conditions, continue or deny a reasonable and responsive bid for the 2022 Lantana Dr. & Bougainvillea Dr. Rehabilitation Project from Qualcon Contractors, Inc. in the amount of $725,725.00. If approved, the Board may also authorize the Town Manager to execute an agreement for the same, in a form acceptable to Town Council, on behalf of the Town. Said Agreement may authorize the Town Manager to execute change orders up to 10% of the contract amount. Appearance by JD Frisby, Town Manager. Public comment. Ms. Hamer gave a brief explanation on the bid results and why this is before the Board and offered to answer any questions they may have. Chairman Driscoll asked for clarification on the timelines for this project. Staff informed the Board the project would be done before winter of this year. Public comment: none After thoughtful and intelligent deliberation, Thaler/Stangle moved and seconded, to accept a reasonable and responsive bid for the 2022 Lantana Dr. & Bougainvillea Dr. Rehabilitation Project from Qualcon Contractors, Inc. in the amount of $725,725.00. Approval includes authorization of the Town Manager to execute an agreement acceptable to Town Counsel for the same, on behalf of the Town. Said Agreement may authorize the Town Manager to execute change orders up to 10% of the contract amount. Motion carries unanimously. 3. For possible action: Discussion and possible action to approve, approve with conditions, continue or deny Town of Minden Resolution TOM2023R-001, augmenting the FY 2022/23 budget. Appearance by JD Frisby, Town Manager. Public Comment. Ms. Hamer relayed what the augment is for and offered to answer any questions that the Board may have. ---PAGE BREAK--- Minden Town Board Minutes September 7, 2022 Page 3 of 3 Public Comment: none After thoughtful and intelligent deliberation, Jackson/Thaler moved and seconded, the approval of Town of Minden Resolution TOM2023R-001, augmenting the FY 2022/23 budget. Motion carries unanimously. 4. For possible Action: Discussion and possible action to accept, accept with changes, continue or deny proposed changes to the Town of Minden Financial Policies as it relates to Approval Authority. Appearance by JD Frisby, Town Manager. Public Comment. Ms. Hamer presented why this item has been brought forward and offered to answer any questions they may have. Member Thaler asked for clarification on hierarchy of when other staffs are not available. Public Comment: none After thoughtful and intelligent deliberation, Davis/Thaler moved and seconded, to accept with the proposed changes to the Town of Minden Financial Policies as it relates to Approval Authority. Motion carries unanimously. 5. For possible action: Discussion and possible action to direct Staff in relation to Staff Reports. Discussion shall include a Staff Report on the activities, progress on or status of assigned tasks and projects, or general information regarding operations and projects related to trash, retail and wholesale water service, and other functions of the Town of Minden. Appearance by Jeff Cady, Public Works Superintendent and JD Frisby, Town Manager. Public Comment. Mr. Cady gave several updates on items of interest and some updates regarding projects that are current as well as some future projects and offered to answer any questions the Board may have. Chairman Driscoll thanked Staff for all their hard work to help the waterline project go smoothly. Member Stangle thanked Rachel for stepping up and being able to help when needed. Public Comment: None ADJOURNMENT: Chairman Driscoll adjourned the meeting at 5:45pm.