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The Minden Town Board meeting was held at 5:00 p.m. on Monday, June 19, 2017, at 1604 Esmeralda Avenue, ste 201, Minden, Nevada. Board Members present: Matt Bernard, Glen Radtke, Bill Souligny, John Stephans, and Roxanne Stangle. Staff present: Jenifer Davidson, JD Frisby, Rachel Hamer, and Ryan Russell. Chairman Souligny called the meeting to order at 5:00 p.m. The Pledge of Allegiance was led by Mr. Stephans. APPROVAL OF AGENDA: Stephans/Stangle moved to approve the June 19, 2017 agenda as published. Motion carried unanimously. PUBLIC COMMENT: A member of the public suggested the Town examine the proposed masterplan amendments at the next board meeting and make a judgement in regards to the multi-family units and where the Town might be in 20 years. ADMINISTRATIVE AGENDA: 1. For possible action: Discussion and possible action to approve, approve with changes and/or conditions, continue or deny the Interlocal Agreement to Provide Wholesale Water Service made by and among Carson City, Douglas County, Indian Hills General Improvement District and the Town of Minden (the parties), and to authorize the Chairman of the Town Board to execute an agreement for the same in a format acceptable to Town Counsel. This agreement restates and supersedes all previous agreements by and among the parties relating to the purchase of wholesale water from the Town of Minden by the parties. If approved, the terms of the agreement under consideration would require the Town of Minden to sell additional beneficial interest in water totaling 287.5 acre feet at a rate of $8,000 per AFA: 187.5 acre feet per annum to Carson City for $1.5 million in equal, annual installments of $75,000, and 100 acre feet per annum to Douglas County for $800,000 in equal, annual installments of $40,000 over 20 years, both commencing July 1, 2018. The terms of the agreement under consideration would also require the parties to pay a rate per thousand gallons of water delivered pursuant to the agreement. The total fiscal impact to the Town of Minden would depend on the quantities of water delivered. Appearance by Ryan Russell, Town Attorney. Public comment. Mr. Russell gave a presentation regarding the Proposed Wholesale Water Agreement. The agreement comes to the Board as the joint recommendation of Staff from Minden, Douglas County, Carson City & Indian Hills. The agreement proposed is a universal agreement for all entities to ensure consistency and transparency with the hope to create more efficiency. Mr. Russell also explained that there were two amendments that Carson City added, specifically that paragraph 2.e.i. provide as follows: “The Wholesale Customers reserve the right to assign and collect rates, fees or charges for any of their respective water rights conveyed to the Town for future development within the Town, the County, IHGID or Carson City,” and that paragraph 4.d., include the addition of the following final sentence: “Should the Town unilaterally proceed with any future development or construction of new wholesale assets on its wholesale water system, it shall be solely responsible for the cost thereof unless and until the Wholesale Customers derive benefit therefrom.” Board discussion included appreciation for the Town Counsel and Staff for all their hard work in bringing this forward and concern over the transfer of water out of the valley with the sale of water rights. Public Comment: A member of the public expressed concern over the dollar amount tied to the sale of the water rights and the possibility of resale at a higher amount as well as concern that payment for the water rights by Douglas County would be coming out of the General Fund. Following thoughtful and intelligent deliberation Stephans/Stangle moved to approve the Interlocal Agreement to Provide Wholesale Water Service made by and among Carson City, Douglas County, Indian Hills General Improvement District and the Town of Minden (the parties), and to authorize the Chairman of the Town Board to execute the agreement with the additions/amendments approved by Carson City and Douglas County. Motion carried with a 4-1 vote in favor with Mr. Bernard voting nay. ---PAGE BREAK--- Minden Town Board Agenda June 19, 2017 Page 2 of 2 2. For possible action: Discussion and possible action to review and provide direction to Town Staff regarding the engineer’s estimate, and the Specifications Package prepared for the renovation of the restroom facilities for the CVIC Hall and to set a total budget for the renovation of the CVIC Hall restrooms in an amount not to exceed $150,000. Appearance by Jenifer Davidson, Town Manager, JD Frisby, Superintendent of Public Works and Krissie Thornhill with Designing Images. Public comment. Ms. Davidson gave the background on this request and what direction had been given to the design firm in regards to the esthetic concepts the Town was looking for. The initial package had come in higher than anticipated and Staff was looking for direction from the Board in regards to the possible budget for this portion of the project and any other ideas that they may have. Mr. Frisby did say the most significant costs involved were the plumbing and ADA updates. Board discussion included concern over the costs and the need to look at which things we can cut back to accomplish a nice and functional look as well as the desire to put more emphasis on the changes for the hall. Public Comment: None After thoughtful and intelligent deliberation Souligny/Bernard moved to have Staff bring back a specifications package that addresses the renovation of the Hall and the bathrooms that stays within the remaining budget balance. Motion carried unanimously. PUBLIC COMMENT: None ADJOURN SPECIAL MEETING: Mr. Radtke moved to adjourn the meeting at 5:43pm.