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The Minden Town Board meeting was held starting at 5:30 p.m. on Wednesday, April 6, 2022, at 1602 Esmeralda Ave, Minden, Nevada. Board Members present: Bryan Davis, Susan Jackson, Steven Thaler, Roxanne Stangle and Bill Driscoll. Staff present: Justin Townsend, JD Frisby, Jeff Cady and Rachel Hamer. Chairman Driscoll called the meeting to order at 5:30 p.m. The Pledge of Allegiance was led by Member Stangle. PUBLIC COMMENT: Ms. Saucedo with the Carson Medical Center gave public comment regarding parking issues related to the Medical Center expansion and relayed that they are about to open the rehabilitation center. Jim Cooper gave public comment regarding the desire for dogs to swim at the Seeman Ranch Park pond. APPROVAL OF AGENDA: Jackson/Thaler moved and seconded approval of the April 6, 2022 Agenda as presented. Motion carries unanimously. APPROVAL OF MINUTES: Davis/Jackson moved and seconded approval of the March 2, 2022 Board Meeting Minutes. Motion carries 4-0 with Stangle abstaining. ACKNOWLEDGEMENT OF GIFTS: None BOARD MEMBER REPORTS: Member Jackson thanked everyone for their hard work. Vice- Chair Thaler thanked Staff for coming to the Board meeting and Chairman Driscoll relayed his thanks too. He also gave an update on the Good Governance Group. CONSENT AGENDA: 1. Approval of the March 2022 financial report including claims paid February 18, 2022 through March 24, 2022 for Fiscal Year 21/22. 2. Approval of a request by the Carson Valley Community Food Closet for the Town of Minden to sponsor and approve a 5k Fun Run/Walk, also known as the “Annual Carson Valley Turkey Trot”. Approval of this request would include approval of the route for the event and waiving the fees associated with the use of Minden Park, Town equipment and an intermittent street closures impacting multiple streets in the Town of Minden between Spruce Street and Burrukia Street and US Highway 395 and Wildrose Drive and Labarantcha Road for small periods of time between the hours of 7:30am and 11:30am on November 24th, 2022. It is anticipated that no street or intersection along the run route will be closed for longer than 5 minutes at a time. Fixed street closures also include closure of Esmeralda Ave. from Sixth Street to Fifth Street and Fifth Street from Esmeralda to Mono Ave. from 7:30am to 11:00am. Additional fixed street closures also ---PAGE BREAK--- Minden Town Board Minutes April 6, 2022 Page 2 of 5 include Sixth Street from Esmeralda Ave. to Mono Ave. and Mono Ave. from Sixth Street to Fifth Street from 7:30am to 9:00am. 3. Approval of a request by Town Staff to close streets for a stop on the 2022 Hot August Nights Poker Run, August 4, 2022, from 8:00 a.m. to 4:00 p.m. Street Closures include: Esmeralda Avenue between Sixth Street and Fourth Street; Fifth Street between Esmeralda Avenue and Mono Avenue; Mono Avenue between Fifth Street and Sixth Street; and Sixth Street between Mono Avenue and Esmeralda Avenue. Thaler/Stangle moved and seconded approval of the Consent Agenda. Motion carries unanimously. ADMINISTRATIVE AGENDA: 1. For possible action: Discussion and possible action to approve, approve with conditions, continue or deny a request to sponsor the 2022 Minden-Tahoe Airport’s Aviation Roundup and to possibly contribute an amount not to exceed $7,500. If approved, the Board may direct Staff on the distribution of any VIP Passes from sponsorship of the event. Appearance by Bobbie Thompson, Airport Director, Minden-Tahoe Airport. Airport Director Bobbie Thompson gave the Board a presentation for the 2022 Minden- Tahoe Airport Aviation Roundup and explained this will be the largest one yet. She explained some of the reasons as to why the increase in the amount of money requested this year. Board comments included comments from Member Jackson thanked her for the presentation, and who else they are approaching for funds. Vice Chair Thaler echoed that this is a great event and brings in a lot of tourism dollars. It was also mentioned that this year the Blue Angels will be staying in the Valley longer than normal due to their schedule. Public Comment: None After thoughtful and intelligent deliberation, Jackson/Stangle moved and seconded a request to sponsor the 2022 Minden-Tahoe Airport’s Aviation Roundup and to contribute an amount not to exceed $5,000. Any VIP passes from the sponsorship will be distributed to the VFW. Motion carries unanimously. 2. For possible action: Discussion and possible action to approve, approve with changes, continue, or deny TOWN OF MINDEN PROCLAMATION NO. 2022P-002: a proclamation declaring Sunday, May 1, 2022 as Minden Youth Law-Awareness Day in Minden, Nevada. Appearance by JD Frisby, Minden Town Manager. Presented with no comments. Public Comment: None ---PAGE BREAK--- Minden Town Board Minutes April 6, 2022 Page 3 of 5 After thoughtful and intelligent deliberation, Jackson/Thaler moved and seconded approval of TOWN OF MINDEN PROCLAMATION NO. 2022P-002: a proclamation declaring Sunday, May 1, 2022 as Minden Youth Law-Awareness Day in Minden, Nevada. Motion carries unanimously. 3. For possible action: Discussion and possible action to adopt, adopt with conditions, continue or deny a Town of Minden Capital Improvement Plan for Fiscal Year 2023. Possible action may include discussion and approval of all or a portion of the projects on the Capital Improvement Plan. Capital Improvement Projects for discussion may include but not be limited to the following: Westwood Park Splash Pad, sidewalk and streetscape improvements, and undergrounding utilities on US Highway 395. Appearance by Seth Altamirano, Town Senior Accountant and JD Frisby, Town Manager. Mr. Frisby and Mr. Altamirano presented the tentative Capital Improvement Plan and gave a brief explanation of each of the items that Staff is bringing forward for this fiscal year. It was also mentioned that Staff will be looking to set up a Workshop in the near future for long term planning and assistance with re-prioritization on some of the items on the list. Mr. Frisby relayed a few changes to the presented plan, and asked the Board for some direction on several items. Member Davis expressed concerns over costs and what the bids are going to look like when they come in. Member Jackson asked for clarification on what was planned for the Splash Pad at Westwood. Mr. Frisby relayed what the vision was originally and how that compares to what is fiscally possible. Vice-Chair Thaler relayed support of the upgrade to SCADA vs the Well Rehab and asked for clarification on which increases are needed. Public Comment: None After thoughtful and intelligent deliberation, Thaler/Jackson moved and seconded approval of the tentative Town of Minden Capital Improvement Plan for Fiscal Year 2023 with additions including the change from a Well Rehab to the SCADA upgrade and $350,000 for the Splash Pad. Motion carries unanimously. 4. For possible action: Discussion and possible action to approve, approve with conditions, continue or deny an increase to the Administrative Service Manager’s base salary. Possible action may include increasing the Administrative Service Manager’s salary to an amount not to exceed 5% to match that of employees with less time in the organization at an equal pay grade. Appearance by JD Frisby, Town Manager. Mr. Frisby presented this item to the Board and thanked Mrs. Hamer for her work and explained why this is before the Board. The Board comments expressed thanks to Mrs. Hamer for all her hard work and years of service. Public Comment: None ---PAGE BREAK--- Minden Town Board Minutes April 6, 2022 Page 4 of 5 After thoughtful and intelligent deliberation, Jackson/Stangle moved and seconded approval of a 5% increase to the Administrative Services Manager’s base salary. Motion carries unanimously. 5. For possible action: Discussion and possible action to approve, approve with conditions, continue or deny the request to increase the Town of Minden employee wages. Possible action may include directing the Town Manager to increase employees’ wages by an amount not to exceed 7% as proposed by the County and recommended by the update of the Human Capital Risk Assessment. Appearance by JD Frisby, Town Manager and Seth Altamirano, Town Accountant. Mr. Frisby gave an explanation of why this has come before the Board. Douglas County recently did approve a 7% increase at the last Special Board Meeting. Mr. Frisby gave the background on when the Town has done increases in the past. Staff is looking to the Board for direction on what kind of increase if any the Board has a desire to approve. Board comments included an understanding of needing to keep ahead of the trend, thanks to all of the hard work of the employees, the need to pay it forward to the employees, the need to retain our employees, and the importance of not just being the same, but being better than the surrounding areas. Public Comment: Michelle Brown expressed thanks to the Board for bringing this forward. After thoughtful and intelligent deliberation, Thaler/Stangle moved and seconded approval of a 7% increase to the Town of Minden employee base wages. Motion carries unanimously. 6. For possible action: Discussion and possible action to approve, approve with conditions, continue or deny the Town of Minden Fiscal Year 2022-2023 tentative budget. Appearance by Seth Altamirano, Town Senior Accountant and JD Frisby, Town Manager. Mr. Frisby and Mr. Altamirano gave the tentative budget presentation. They went over each of the funds and what has changed from last fiscal year to this proposed budget. Staff was looking for any direction or changes that the Board might have. The Board asked clarifying questions regarding benefits, wholesale increases by the County, and how connection fees are budgeted. Public Comment: None After thoughtful and intelligent deliberation, Thaler/Davis moved and seconded approval of the Town of Minden Fiscal Year 2022-2023 tentative budget with the inclusion of the changes specified with the tentative Capital Improvement Plan which includes $350K for the Westwood Park Splash Pad. Motion carries unanimously. ---PAGE BREAK--- Minden Town Board Minutes April 6, 2022 Page 5 of 5 7. For possible action: Discussion and possible action to 1) review the form and process for the 2022 evaluation of the Minden Town Manager; and 2) to appoint a representative to collect the evaluations from each Board Member for presentation/approval at a future meeting of the Minden Town Board. Appearance by Rachel Hamer, Administrative Service Manager. Ms. Hamer asked the Board if there was a desire to change the standard form for the 2022 Evaluation for the Minden Town Manager. She also asked the Board to appoint a representative to collect the evaluations and score them. Board comments included no need to change the process that is working. Public Comment: None After thoughtful and intelligent deliberation, Davis/Jackson moved and seconded approval of the process for the 2022 evaluation for the Minden Town Manager as presented and to appoint the Town Attorney to collect and compile the information to present at the May 2022 Minden Town Board Meeting. Motion carries unanimously. 8. For possible action: Discussion and possible action to direct Staff in relation to Staff Reports. Discussion shall include a Staff Report on the activities, progress on or status of assigned tasks and projects, or general information regarding operations and projects related to trash, retail and wholesale water service, and other functions of the Town of Minden. Appearance by Jeff Cady, Public Works Superintendent and JD Frisby, Town Manager. Mr. Cady gave a brief update on Staff for public comment and offered to answer any questions the Board may have. Mr. Frisby gave an update on several projects and items of interest. Public Comment: None ADJOURNMENT: Chairman Driscoll adjourned the meeting at 7:15pm.