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Page I 1 The Minden Town Board meeting was held starting at 5:30 p.m. on Wednesday, January 6, 2021, at 1602 Esmeralda Ave, Minden, Nevada. Board Members present: Susan Jackson, Bill Driscoll, Roxanne Stangle, and Steve Thaler. Staff present: Ryan Russell, JD Frisby, Jeff Cady and Rachel Hamer. Chairwoman Jackson called the meeting to order at 5:30 p.m. The Pledge of Allegiance was led by Roxanne Stangle. PUBLIC COMMENT: Mr. Turner gave public comment on the need for more public comment opportunities. He gave further comments on COVID-19, food shortages, national parks and money barons. APPROVAL OF AGENDA: Driscoll/Stangle moved and seconded approval of the January 6, 2020 Agenda. Motion carries unanimously. APPROVAL OF MINUTES: Mr. Thaler abstained from voting as he was not present nor a Board Member at the December 2020 meeting. Stangle/Driscoll moved and seconded approval of the December 2, 2020 Board Meeting Minutes. Motion carried 3-0 with Thaler abstaining. ACKNOWLEDGEMENT OF GIFTS: Mr. Frisby thanked George and Judy Keele for the donation of the wreaths on the County Road pillars and to all the residents who gave treats to the staff for the holidays. BOARD MEMBER REPORTS: Ms. Stangle expressed appreciation with the Wreaths Across America and the wonderful comments that she receives regarding the Staff. Mr. Thaler expressed his thankfulness to be back and looking forward to the upcoming year. Ms. Jackson thanked Staff for their hard work with Jakes’ as well as the Christmas decorations. CONSENT AGENDA: 1. Approval of the December 2020 financial report including claims paid November 20, 2020 through December 24, 2020 for Fiscal Year 20/21. 2. Approval of TOWN OF MINDEN PROCLAMATION NO. 2021P-001: A proclamation declaring the Month of January as National Radon Action Month in Minden. Stangle/Driscoll moved and seconded approval of the Consent Agenda. Motion carries unanimously. ---PAGE BREAK--- Minden Town Board Minutes January 6, 2021 Page 2 of 5 Page I 2 ADMINISTRATIVE AGENDA: 1. For possible action: Discussion and possible action to accept, accept with conditions, continue or deny a request to accept a donation for the Seeman Pond Park Improvement project in an amount of $353,720.00 and adopt Resolution #2021R-005 to augment the Minden Capital Projects Fund (636) . Appearance by JD Frisby, Minden Town Manager. Mr. Frisby gave a brief explanation of the donation and offered to answer any questions the Board may have. No comments from the Board. Public Comment: Mr. Turner asked if there were strings attached to the money. Mr. Frisby relayed that there are no strings, just that it needs to be spent by the end of the year and that they remain anonymous. After thoughtful and intelligent deliberation Thaler/Stangle moved and seconded acceptance of a donation for the Seeman Pond Park Improvement project in an amount of $353,720.000 and adopt Resolution #2021R-005 to augment the Minden Capital Projects fund (636). Motion carries unanimously. Mr. Driscoll wished to thank Mr. Bernard for all his hard work on this project. 2. For possible action: Discussion and possible action, to approve, approve with conditions, continue or deny a request by Town Staff to utilize Sunrise Engineering to design for the Fiscal Year 2020/2021 Town of Minden Seeman Pond Park Improvements project in the amount of $39,500. If approved the Board may also authorize the Town Manager to execute an Agreement for the same on behalf of the Town. Said Agreement may authorize the Town Manager to execute change orders up to 10% of the contract amount Appearance by JD Frisby, Minden Town Manager. Mr. Frisby gave the background and scope on the contract. Ms. Jackson asked what projects we have used Sunrise Engineering for. Mr. Frisby relayed that the Town has used them for several projects. Public Comment: None After thoughtful and intelligent deliberation Driscoll/Stangle moved and seconded approval of a request by Town Staff to utilize Sunrise Engineering to design for the Fiscal Year 2020/2021 Town of Minden Seeman Pond Park Improvements project in the amount of $39,500. Approval includes authorization for the Town Manager to execute an Agreement for the same on behalf of the Town. The Agreement may authorize the Town Manager to execute change orders up to 10% of the contract amount, conditioned on the approval of the Augment Resolution #2021R-007. Motion carries unanimously. 3. For possible action: Discussion and possible action to approve, approve with conditions, continue or deny Town of Minden Resolution #2021R-007 augmenting the ---PAGE BREAK--- Minden Town Board Minutes January 6, 2021 Page 3 of 5 Page I 3 FY2020/2021budget. Appearance by Seth Altamirano, Accountant Sr. and JD Frisby, Town Manager. Mr. Frisby explained that these augmented funds are for last fiscal year’s roll over and the unfinished purchased orders. He gave a brief description of how money is being allocated. Mr. Thaler sought clarification that the numbers are from underspending. Mr. Frisby agreed and relayed that this is also from being conservative. Ms. Jackson thanked Mr. Altamirano for his assistance. Public Comment: None After thoughtful and intelligent deliberation Thaler/Stangle moved and seconded approval of Town of Minden Resolution #2021R-007 augmenting the FY2020/2021budget. Motion carries unanimously. 4. For possible action: Discussion and possible action to provide direction to Town Staff regarding the proposed process for the development, review, consideration and possible approval of the Final Fiscal Year 2021/2022 Town of Minden Budget. Appearance by Seth Altamirano Accountant Sr. and JD Frisby, Town Manager. Mr. Frisby gave a short background on the item and offered to answer any questions that the Board may have. The Board did not have any comment. Public Comment: Mr. Pohlman gave public comment and asked which roads will be rehabbed for the upcoming fiscal year. Mr. Frisby relayed the schedule and that the next section that Staff has identified as needed is Bougainvillea from Lantana to as far as the budget will allow. After thoughtful and intelligent deliberation Stangle/Thaler moved and seconded approval of the proposed process for the development, review, consideration and possible approval of the Final Fiscal Year 2021/2022 Town of Minden Budget as presented. Motion carries unanimously. 5. For possible action: Discussion and possible action to review applications for possible recommendation to the Douglas County Board of Commissioners for consideration of final appointment to the Minden Town Board. Each qualified applicant shall be given up to 5 minutes to present themselves with an opportunity for the Board to ask follow up questions afterward. Applicants seeking appointment are as follows: Mark Sanders, Bryan Davis, Kaycee Summers, and Kris Rowlett. Action may include formal recommendation of one name to the Douglas County Board of Commissioners for consideration of final appointment to the Minden Town Board. The Board may deliberate and take possible action once the qualified applicants have had an opportunity to present. Appearance by JD Frisby, Minden Town Manager. Mr. Thaler recused himself from the item as he has a relation to one of the applicants. ---PAGE BREAK--- Minden Town Board Minutes January 6, 2021 Page 4 of 5 Page I 4 Mr. Frisby gave an outline of the process for the applicants to present themselves to the Board. Applicant names were drawn at random for the order of presentation. Mr. Mark Sanders gave the background on himself and his qualifications. Ms. Jackson asked what his vision is for the future of Minden. Mr. Sanders brought up the need to look at growth, and the need to work with all people. Kris Rowlett gave the background on himself and his qualifications. Ms. Jackson asked how he feels Minden is doing currently. He relayed that the Town is great and loves the friendliness of the community. Kaycee Summers gave the background on herself and her qualifications. Ms. Jackson relayed that Mrs. Summers answered her questions in her presentation. Bryan Davis gave a background on himself and his qualifications. Ms. Jackson asked what he sees for the future for Minden. He said that he would keep an eye on Staffing for all the development coming up in the future. Public Comment: Mr. Turner asked what one of candidates meant by global municipalities. Mr. Jacobsen asked if the Towns could ever appoint candidates themselves without the County. Mr. Nilssen relayed a welcome back to Mr. Thaler and expressed his support of Bryan Davis. After thoughtful and intelligent deliberation Stangle/Driscoll moved and seconded a nomination of Bryan Davis to the Town of Minden Advisory Board and to submit his name to the Douglas County Board of County Commissioners as the recommendation. Motion carries 3-0 with Thaler abstaining. Ms. Roxanne thanked each of the applicants for putting in and asked them each to run in two years. 6. For possible action: Discussion and possible action to direct staff in relation to Staff Reports. Discussion shall include a Staff Report on the activities, progress on or status of assigned tasks and projects, or general information regarding operations and projects related to trash, retail and wholesale water service, and other functions of the Town of Minden. Appearance by Jeff Cady, Public Works Superintendent and JD Frisby, Town Manager. Mr. Frisby gave a brief update on projects, the upcoming USGS study, and offered to answer any questions that the Board may have. The Board did not have questions or comments. Public Comment: None ---PAGE BREAK--- Minden Town Board Minutes January 6, 2021 Page 5 of 5 Page I 5 ADJOURNMENT: Stangle moved to adjourn the meeting at 6:34 pm.