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The Minden Town Board meeting was held at 5:30 p.m. on Wednesday, May 3, 2017, at 1602 Esmeralda Avenue, Minden, Nevada. Board Members present: Matt Bernard, Glen Radtke, Bill Souligny, Roxanne Stangle, and John Stephans. Staff present: Jenifer Davidson, JD Frisby, Trish Koepnick, Ted Thran and Ryan Russell. Chairman Souligny called the meeting to order at 5:30 p.m. The Pledge of Allegiance was led by Mr. Radtke. PUBLIC COMMENT: A representative from the Bently Heritage project gave an update. A representative from the Carson Valley Arts Council reminded the Board that they are still active and spoke about a more active partnership with Minden and promoting Arts in the community. APPROVAL OF AGENDA Stephans/Stangle moved to approve the May 3, 2017 agenda as published. Motion carried unanimously. APPROVAL OF MINUTES: Stangle/Radtke moved to approve the minutes of the April 6, 2017 Board Meeting. Motion carried unanimously. ACKNOWLEDGEMENT OF GIFTS: None at this time. BOARD MEMBER REPORTS: Mr. Bernard encouraged attendance at the Main Street Minden event that will be taking place in Minden Park on May 4th. CONSENT AGENDA FOR POSSIBLE ACTION 1. Approval of the April 2017 financial report including claims paid March 24, 2017 through April 20, 2017 for Fiscal Year 2017. Bernard/Stangle moved to approve the April 2017 financial report including claims paid March 24, 2017 through April 20, 2017 for Fiscal Year 2017. Motion carried unanimously. ADMINISTRATIVE AGENDA: 1. For possible action: Discussion and possible action to approve, approve with conditions, continue or deny a request to install and dedicate a weathervane monument in Minden Park at a location to be determined by the Town Board. Possible action may include setting a budget for the weathervane monument project. Appearance by Jenifer Davidson, Town Manager and John Hamer, member of Minden Rotary. Ms. Davidson gave the background for this item. Mr. Hamer noted that the Minden Rotary would be happy with whatever site the Board came up with. Public comment: Members of the public questioned the proposed location, and also asked if the pine tree was going to be moved. Following thoughtful and intelligent deliberation Stangle/Radtke moved to build a monument at staff’s recommendation with the weathervane attached in front of the tree on the north side of the park with a budget not to exceed $10,000. Motion carried unanimously. 2. For possible action: Discussion and possible action to approve, approve with conditions, continue or deny a request by C.O.D Casino to close Esmeralda Avenue between Fourth Street and ---PAGE BREAK--- Minden Town Board Minutes May 3, 2017 Page 2 of 5 Third Street and Fourth Street between Esmeralda Avenue and US Highway 395 on May 20th, July 22nd, and September 9th from 7:00 am until 3:00 pm for a Car Show event. Possible action may include waiving the fees associated with these three events. Appearance by Duane Hayward & Property Manager, Rob Hellwinkel on behalf of the C.O.D Casino. Mr. Hayward noted that safety is his main concern. These events have been put on previously; the proposed Car Shows would be similar. There is no charge for these events as it is not for profit; it is also an attempt is to bring people downtown. Board comments included support in the same way we have with other groups, and support in bringing people downtown as it is good for both the downtown businesses and Minden in general. Rob Hellwinkel asked for support in this and pointed out that the casino has been very hospitable and supported advertisement for the community at no charge on their reader board. Public comment: None Following thoughtful and intelligent deliberation Bernard/Stephans moved to approve a request by C.O.D Casino to close Esmeralda Avenue between Fourth Street and Third Street and Fourth Street between Esmeralda Avenue and US Highway 395 on May 20th, July 22nd, and September 9th from 7:00 am until 3:00 pm for a Car Show event, and included waiving the fees associated with these three events. Motion carried unanimously. 3. For possible action: Discussion and possible action to approve, approve with conditions, continue or deny a request by Tumblewind Antiques to close Esmeralda Avenue between Fourth Street and Fifth Street on May 20th from 1:00 pm until 6:00 pm for a Fundraiser for the Adamson Family. Possible action may include waiving the fees associated with this event. Appearance by Roxanne Stangle, owner of Tumblewind Antiques. Ms. Stangle gave the background on this request and noted that the downtown businesses are working hard on this fundraiser. Public comment: None Following thoughtful and intelligent deliberation Bernard/Radtke moved to approve a request by Tumblewind Antiques to close Esmeralda Avenue between Fourth Street and Fifth Street on May 20th from 1:00 pm until 6:00 pm for a Fundraiser for the Adamson Family, and included waiving the fees associated with this event. Motion carried unanimously. 4. For possible action: Discussion and possible action to a) approve, approve with conditions, continue or deny a Co-Location Agreement between the Town of Minden and Douglas County School District to increase efficiencies, fiscal accountability, and provide for efficient installation of broadband equipment to include both fiber and wireless RF microwave technologies to enhance infrastructure providing both data and communications to both Parties’ facilities and authorize the Chairman to execute an agreement for the same in a format acceptable to Town Counsel; and if approved b) recommend approval to Douglas County of Site Improvement Application #17-010, an application by the Douglas County School District for an encroachment permit on Baler Street and Sanford Way and waive the Town of Minden review fees associated therewith. Appearance by John Endter, Director of Information Technology, Douglas County School District. Mr. Endter noted that Minden was forward thinking when putting in conduit for the maintenance facility. He outlined what would be involved in this agreement and spoke of a partnership with the Town and the School District for other connectivity options. Board comments included full support of this agreement. Public comment: None Following thoughtful and intelligent deliberation Stephans/Stangle moved to approve a Co-Location Agreement between the Town of Minden and Douglas County School District to increase efficiencies, fiscal accountability, and provide for efficient installation of broadband equipment to include both fiber ---PAGE BREAK--- Minden Town Board Minutes May 3, 2017 Page 3 of 5 and wireless RF microwave technologies to enhance infrastructure providing both data and communications to both Parties’ facilities, authorize the Chairman to execute an agreement for the same in a format acceptable to Town Counsel, recommended approval to Douglas County of Site Improvement Application #17-010, an application by the Douglas County School District for an encroachment permit on Baler Street and Sanford Way and waived the Town of Minden review fees associated therewith. Motion carried unanimously. 5. For possible action: Discussion and possible action to recommend approval, approval with conditions, continue or denial of the revised land use map for the Town of Minden which will be included in the draft Land Use Element of the update to the Douglas County Master Plan. Appearance by Jenifer Davidson, Town Manager. Ms. Davidson said we are only looking at map changes tonight, and deferred to Ms. Mimi Moss, Manager of Douglas County Community Development. Ms. Moss said that this map sets the urban service boundary. This is a response to comments suggesting splitting Minden and Gardnerville into their own community areas in the master plan. Public comment: None Following thoughtful and intelligent deliberation Bernard/Stangle moved to approve the revised land use map for the Town of Minden which will be included in the draft Land Use Element of the update to the Douglas County Master Plan. Motion carried unanimously. 6. For possible action: Second public hearing. Discussion and possible action to approve, approve with conditions, continue or deny Town of Minden Resolution Number TOM2017R-01 to increase by an amount not to exceed 10% Town trash removal rates for all classes of service. Possible action may also include increasing the cost for an extra can from $3.90 per quarter to $7.00. Appearance by Jenifer Davidson, Town Manager and Ted Thran Town Accountant. Ms. Davidson noted that the information on this is the same as last time. Public comment: None Following thoughtful and intelligent deliberation Radtke/Stangle moved to approve Town of Minden Resolution Number TOM2017R-01 to increase by an amount not to exceed 10% Town trash removal rates for all classes of service, and increase the cost for an extra can from $3.90 per quarter to $7.00. Motion carried with Souligny, Stangle, Stephans, and Radtke voting in favor. 7. For possible action: Second public hearing. Discussion and possible action to approve, approve with conditions continue or deny Town of Minden Resolution Number TOM2017R-02 establishing a fee for the purchase, installation, maintenance and eventual replacement of a water meter on each existing and new connection to the Town of Minden Water system and requiring said meter to be installed on all connections by 2025. Discussion and possible action may also include adopting, adopting with conditions, continuing or denying the Universal Water Metering Program. Appearance by Jenifer Davidson, Minden Town Manager. No Board comments. Public comments: None Following thoughtful and intelligent deliberation Radtke/Stangle moved to approve Town of Minden Resolution Number TOM2017R-02 establishing a fee for the purchase, installation, maintenance and eventual replacement of a water meter on each existing and new connection to the Town of Minden Water system and requiring said meter to be installed on all connections by 2025 and adopt the Universal Water Metering Program. Motion carried unanimously. 8. For possible action: Second public hearing. Discussion and possible action to approve, approve with conditions, continue or deny Town of Minden Resolution Number TOM2017R-03 to increase by an amount not to exceed 5% Retail Water Rates for residential customers of the Town of ---PAGE BREAK--- Minden Town Board Minutes May 3, 2017 Page 4 of 5 Minden. The proposed increase would not impact Town of Minden Commercial Customers. Appearance by Jenifer Davidson, Town Manager and Ted Thran Town Accountant. No Board comments Public comment: None Following thoughtful and intelligent deliberation Stangle/Radtke moved to approve Town of Minden Resolution Number TOM2017R-03 to increase by an amount not to exceed 5% Retail Water Rates for residential customers of the Town of Minden. Motion carried unanimously. 9. For possible action: Discussion and possible action to approve, approve with conditions, continue or deny a Town of Minden Fiscal Year 2017/2018 Final budget. Appearance by Ted Thran, Town Accountant and Jenifer Davidson Town Manager. Mr. Thran noted the three minor changes from the tentative budget. The Board expressed thanks to staff for the work put into this process. Public comment: None Following thoughtful and intelligent deliberation Stephans/Bernard moved to approve Town of Minden Fiscal Year 2017/2018 Final budget. Motion carried unanimously. 10. For possible action: Discussion and possible action to approve, approve with conditions, continue or deny a request by Town Staff to update the SCADA server and software used to monitor water operations for the Town of Minden for approximately $15,000. Appearance by JD Frisby, Town Superintendent of Public Works. Mr. Frisby gave the background for this request and the need based on the inadequacies of our current SCADA set up. He noted that the estimate came in higher than noted on the agenda, and a representative from Sierra Controls was present to answer any questions. The Board questioned how often these upgrades are needed, and discussed the useful life of the computer server, the updated quote of $21,100, and the importance of this as a public safety measure. Public comment: None Following thoughtful and intelligent deliberation Radtke/Stephans moved to approve to update the SCADA server and software used to monitor water operations for the Town of Minden for approximately $21,100. Motion carried unanimously. 11. For possible action: Discussion and possible action to review and approve, approve with conditions, continue or deny the revised form for the 2017 performance evaluation of the Minden Town Manager. Appearance by Ryan Russell, Town Attorney. Mr. Russell gave the background for this item. Public comment: None Following thoughtful and intelligent deliberation Bernard/Stephans moved to approve the revised form for the 2017 performance evaluation of the Minden Town Manager. Motion carried unanimously. 12. For possible action: Discussion and possible action to direct staff in relation to Staff Reports. Discussion shall include a Staff Report on the activities, progress on or status of assigned tasks and projects, or general information regarding operations and projects related to trash, retail and wholesale water service, and other functions of the Town of Minden. Appearance by Jenifer Davidson, Town Manager and JD Frisby, Superintendent of Public Works. Ms. Davidson gave an update on the office noting that the intention was for the administration staff to be back in the office by June. She noted that the cost looks like it will be considerably less than originally estimated. Public comment: None ---PAGE BREAK--- Minden Town Board Minutes May 3, 2017 Page 5 of 5 13. For possible action: Discussion and possible action to provide direction to Town Staff regarding Town Staff report on a bill(s) or bill draft request(s) (“BDR”) listed on the Nevada Legislature website (http://www.leg.state.nv.us/Session/79th2017/) for the 79th (2017) Nevada Legislative which may affect the Town of Minden or its Board. Appearance by Jenifer Davidson, Town Manager. Ms. Davidson noted there is no new information concerning the G.I.D. bill, and that the Main Street item was referred to committee. Public comment: None FINAL PUBLIC COMMENT: None ADJOURNMENT: Mr. Stephans moved to adjourn the meeting at 6:38 p.m.