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Minden Town Board Meeting July 7, 2021 Thank you to all our past and present service members as well as their families for their sacrifices. ---PAGE BREAK--- ---PAGE BREAK--- ---PAGE BREAK--- ---PAGE BREAK--- ---PAGE BREAK--- ---PAGE BREAK--- The Minden Town Board meeting was held starting at 5:30 p.m. on Wednesday, June 2, 2021, at 1602 Esmeralda Ave, Minden, Nevada. Board Members present: Susan Jackson, Bill Driscoll, Bryan Davis, and Steve Thaler. Staff present: Ryan Russell, JD Frisby, Jeff Cady, Seth Altamirano and Rachel Hamer. Chairwoman Jackson called the meeting to order at 5:30 p.m. The Pledge of Allegiance was led by Member Thaler. PUBLIC COMMENT: Mr. Jerry Turner provided public comment on a variety of items including but not limited to COVID-19, citing several books and articles, Agenda 21, globalists and the money barons. Mr. Rudy McTee gave public comment regarding the unpaved section on Heybourne Road by Winhaven up towards the RV parking. He asked for that section to be rocked or to address the speed limit signs. Mr. Pohlman gave public comment regarding the dust on the same section of road and recommended a possible solution. APPROVAL OF AGENDA: Thaler/Driscoll moved and seconded approval of the June 2, 2021 Agenda. Motion carries unanimously. APPROVAL OF MINUTES: Davis/Thaler moved and seconded approval of the May 5, 2021 Board Meeting Minutes. Motion carries unanimously. ACKNOWLEDGEMENT OF GIFTS: None BOARD MEMBER REPORTS: Member Driscoll relayed that at the Carson Valley Chamber of Commerce meeting they introduced the new Board Members. CONSENT AGENDA: 1. Approval of the May 2021 financial report including claims paid April 23, 2021 through May 20, 2021 for Fiscal Year 20/21. 2. Approval of the policy renewal from Nevada Public Agency Insurance Pool (POOL) and authorization of payment to POOL in the amount of sixty three thousand four hundred and ninety seven and seventeen cents ($63,497.17) for Fiscal Year 2021-2022. 3. Approval of the 2021 Town of Minden Christmas Celebration on Friday, December 3, 2021 and the 26th annual Parade of Lights from Heritage Park to Minden Park Saturday, December 4, 2021. Approval of this request includes closure of the following streets on Friday, December 3rd, 2021 from 2:00 pm until 9:00 pm: Fifth Street between Mono Avenue and Esmeralda Ave and Esmeralda Ave between 4th and 5th Streets. Approval also includes closure of additional streets on Saturday, December 4th, 2021 from 3:00 pm to 9:00 pm: Esmeralda Ave. from US Highway 395 to Eighth Street; closure of Eighth, ---PAGE BREAK--- Minden Town Board Minutes June 2, 2021 Page 2 of 3 Seventh, Sixth, Fifth and Fourth Streets between US Highway 395 and County Road; Third Street between US Highway 395 and Mono, and closure of Mono Avenue between Third Street and Eighth Street. Thaler/Driscoll moved and seconded approval of the Consent Agenda. Motion carries unanimously. ADMINISTRATIVE AGENDA: 1. For presentation only: Discussion on the Carson River Water Marketing Study. Appearance by Edwin James, General Manager, Carson Water Subconservancy. Mr. Ed James gave a presentation regarding the CWSD Carson River Water Marketing Study. The information included flow levels in various parts of the water shed as well as groundwater usage as well as the health of the water shed. Member Thaler asked questions about the water bills that were brought forward and their status. Mr. James relayed that all the water bills died and have not moved forward. Members Davis and Driscoll thanked Mr. James for bringing this forward. Chairwoman Jackson asked for an update on the WaterSmart Grant. Public Comment: None 2. For presentation only: Discussion on the “Water Connects Us All” Campaign. Appearance by Shane Fryer, Watershed Program Specialist, Carson Water Subconservancy. A presentation was given by Shane Fryer on the new campaign that CWSD is pushing forward. He provided some highlights and offered to answer any questions that the Board may have. Member Thaler asked questions regarding where storm water goes into the river and how that is tracked. Public Comment: None 3. For possible action: Discussion and possible action to direct staff in relation to Staff Reports. Discussion shall include a Staff Report on the activities, progress on or status of assigned tasks and projects, or general information regarding operations and projects related to trash, retail and wholesale water service, and other functions of the Town of Minden. Appearance by Jeff Cady, Public Works Superintendent and JD Frisby, Town Manager. Mr. Cady offered to answer any questions the Board may have regarding the public works staff report. Mr. Driscoll thanked Staff for the hard work in the hot weather. Mr. Frisby gave an update to the Board regarding several items of interest including an update on events and discussed the voluntary water restrictions that have been in place since 2015. He relayed that the section of road that Mr. McTee mentioned is not a Town maintained road, however a conversation with the County could certainly occur. ---PAGE BREAK--- Minden Town Board Minutes June 2, 2021 Page 3 of 3 Public Comment: None ADJOURNMENT: Chairwoman Jackson moved to adjourn the meeting at 6:26 pm. ---PAGE BREAK--- ---PAGE BREAK--- CLAIMS PAID WEEKLY Page 1 of 3 General AdVal Trash Cap Equip Wholesale Water Deposit 49,471.39 $ - $ 50,736.89 $ 69,032.90 $ 99,683.78 $ 27,714.87 $ 6,500.00 $ Fund Account Number (Verify Fund Account) Vendor Invoice Number Description Claim Amount Total M-T-D 5/27/2021 640 640.913.521.200 Water Engineering RCI 21816 Retail Water $181.25 11,341.16 $ 181.25 $ 5/27/2021 630 630.917.532.015 General Maint & Repair Accurate Mobile Locksmith TOM5/24/2021 Repair locks at shop new paddlocks $252.50 3,267.61 $ 433.75 $ 5/27/2021 640 640.913.532.001 Water Op. Supplies Accurate Mobile Locksmith Padlocks for backflows $486.30 2,603.14 $ 920.05 $ 5/27/2021 630 630.000.220.000 General Refundable Dep. (CVIC) Gibson, Edda Credit 3011 Refund of CVIC deposit $800.00 (83,525.01) $ 1,720.05 $ 5/27/2021 630 630.000.220.000 General Refundable Dep. (CVIC) Strong, Dillon credit 2926 refund of rental deposit $2,000.00 (83,525.01) $ 3,720.05 $ 5/27/2021 639 639.919.520.088 Wholesale Utilities Southwest Gas 21-Apr Boug Pump $31.71 105,261.04 $ 3,751.76 $ 5/27/2021 630 630.916.520.088 General Utilities Southwest Gas 21-Apr CVIC $143.08 4,250.00 $ 3,894.84 $ 5/27/2021 639 639.919.520.088 Wholesale Utilities Southwest Gas 21-Apr 1330 Buckeye Booster $88.92 105,261.04 $ 3,983.76 $ 5/27/2021 630 630.915.520.088 General Utilities Southwest Gas 21-Apr Buckeye Storage $15.82 13,909.62 $ 3,999.58 $ 5/27/2021 630 630.916.520.088 General Utilities Southwest Gas 21-Apr $15.82 4,250.00 $ 4,015.40 $ 5/27/2021 639 639.919.520.088 Wholesale Utilities Southwest Gas 21-Apr 1330 Buckeye Road $20.10 105,261.04 $ 4,035.50 $ 5/27/2021 640 640.913.520.088 Water Utilities Southwest Gas 21-Apr $20.10 4,854.25 $ 4,055.60 $ 5/27/2021 635 635.912.520.088 Trash Utilities Southwest Gas 4/21 $60.29 1,299.42 $ 4,115.89 $ 5/27/2021 630 630.915.520.088 General Utilities Southwest Gas 4/21 $6.70 13,909.62 $ 4,122.59 $ 5/27/2021 630 630.916.520.088 General Utilities Southwest Gas 4/21 $13.40 4,250.00 $ 4,135.99 $ 5/27/2021 630 630.917.520.088 General Utilities Southwest Gas 4/21 $13.39 516.58 $ 4,149.38 $ 5/27/2021 635 635.912.520.118 Trash Veh. Maint Outside CMC Tire 50036110 Trash Truck2601 Tire Repair $592.50 (2,283.91) $ 4,741.88 $ 5/27/2021 635 635.912.520.118 Trash Veh. Maint Outside CMC Tire 50036111 Trash Truck 3806 $407.85 (2,283.91) $ 5,149.73 $ 5/27/2021 630 630.911.533.800 General Office Supplies Pitney Bowes [PHONE REDACTED] postage machine ink cartridge $113.04 999.24 $ 5,262.77 $ 5/27/2021 630 630.911.510.150 General Board Compensation Thaler, Steven June 21 board compensation $500.00 - $ 5,762.77 $ 5/27/2021 630 630.911.510.150 General Board Compensation Stangle, Roxanne June21 board compensation $500.00 - $ 6,262.77 $ 5/27/2021 630 630.911.510.150 General Board Compensation Jackson 6/21 board compensation chair $550.00 - $ 6,812.77 $ 5/27/2021 630 630.911.510.150 General Board Compensation Driscoll 6/21 Board compensation $500.00 - $ 7,312.77 $ 5/27/2021 630 630.911.510.150 General Board Compensation Davis 6/21 Board Compensation $500.00 - $ 7,812.77 $ 5/27/2021 639 639.919.520.120 Wholesale Lab Testing UNR Board of Regents 67620 water samples $144.00 8,101.50 $ 7,956.77 $ 5/27/2021 630 630.917.532.003 General Gas & Oil Flyers Energy, LLC CFS-2636529 Fuel -Public Works $178.64 2,118.75 $ 8,135.41 $ 5/27/2021 630 630.916.532.003 General Gas & Oil Flyers Energy, LLC Fuel Parks $344.75 1,850.79 $ 8,480.16 $ 5/27/2021 630 630.915.532.003 General Gas & Oil Flyers Energy, LLC Fuel Streets $79.08 2,156.00 $ 8,559.24 $ 5/27/2021 635 635.912.532.003 Trash Gas & Oil Flyers Energy, LLC Fuel Trash $862.65 12,304.75 $ 9,421.89 $ 5/27/2021 640 640.913.532.003 Water Gas & Oil Flyers Energy, LLC Fuel R Water 120.27 $ 1,412.66 $ 9,542.16 $ 5/27/2021 639 639.919.532.003 Wholesale Gas & Oil Flyers Energy, LLC Fuel Wwater 120.28 $ (1,261.97) $ 9,662.44 $ 5/27/2021 630 630.911.533.806 General Software SHI International Corp B13496844 Illustrator Program M Brown Computer 188.30 $ (913.38) $ 9,850.74 $ 5/27/2021 630 630.916.532.015 General Maint & Repair Beach & Sons Mechanical Inc 1251 Repairs to AC Unit at Admin Bldg 359.00 $ 2,405.31 $ 10,209.74 $ 6/3/2021 630 630.917.533.802 General Small Equip Nu Systems Inc. Proj. NUSYS-2155 Payment #1 730.14 $ (312.63) $ 10,939.88 $ 6/3/2021 635 635.912.533.802 Trash Small Equip Nu Systems Inc. 730.14 $ (2,528.37) $ 11,670.02 $ 6/3/2021 639 639.919.533.802 Wholesale Small Equip Nu Systems Inc. 730.15 $ 4,178.66 $ 12,400.17 $ 6/3/2021 640 640.913.533.802 Water Small Equip Nu Systems Inc. 730.15 $ 3,189.59 $ 13,130.32 $ 6/3/2021 630 630.000.220.000 General Refundable Dep. (CVIC) Douglas County School District Credit2893 refund of rental deposit 400.00 $ (83,525.01) $ 13,530.32 $ 6/3/2021 630 630.[PHONE REDACTED] General Brian Linford und rent fees transp. Dept refund of rental fees did not use facilites 50.00 $ 13,580.32 $ 6/3/2021 630 630.000.220.000 General Refundable Dep. (CVIC) Carson Valley Mediical Center Credit3013 refund of rental deposit 300.00 $ (83,525.01) $ 13,880.32 $ 6/3/2021 630 630.000.220.000 General Refundable Dep. (CVIC) Davis, Micah Credit2979 refund of rental deposit 2,000.00 $ (83,525.01) $ 15,880.32 $ 6/3/2021 640 640.913.520.118 Water Veh. Maint Outside Good Equipment Repair 1372 repairs to truck 3204 628.50 $ 4,030.51 $ 16,508.82 $ 6/3/2021 639 639.919.520.118 Wholesale Veh. Maint Outside Good Equipment Repair 628.50 $ 758.32 $ 17,137.32 $ 6/3/2021 630 630.916.520.136 General Rents & Lease Equip Allied Sanitation and Septic Services RINV007840 Jake's Apr 30 - May 31 91.43 $ 1,152.57 $ 17,228.75 $ 6/3/2021 630 630.917.532.001 General Op. Supplies Inland Supply 1049625 BMF Supplies 59.97 $ (2,249.68) $ 17,288.72 $ 6/3/2021 630 630.917.532.001 General Op. Supplies Inland Supply 1049875 BMF Supplies 42.19 $ (2,249.68) $ 17,330.91 $ 6/3/2021 630 630.916.532.001 General Op. Supplies Inland Supply 1049876 CVIC Hall Supplies 244.57 $ (2,767.37) $ 17,575.48 $ 6/3/2021 630 630.916.532.015 General Maint & Repair ASJ Small Engines, Etc. 24604 Edger replacement blades 69.90 $ 2,405.31 $ 17,645.38 $ 6/3/2021 639 639.919.520.187 Wholesale Spectrum Business 0676642052321 Heybourne Connection 405.00 $ 18,050.38 $ 6/3/2021 640 640.913.520.136 Water Rents & Leases Equip Pitney Bowes Global Financial Services L [PHONE REDACTED] Postage meter lease 3/30/2021-6/29/2021 250.23 $ (56.50) $ 18,300.61 $ 6/3/2021 635 635.912.520.136 Trash Rents & Leases Equip Pitney Bowes Global Financial Services LLC 250.23 $ (556.37) $ 18,550.84 $ 6/3/2021 630 630.916.520.149 General Maint Parks/Landscape Desert Star Landscaping TOM0521 Landscape contract 5,240.00 $ 5,240.00 $ 23,790.84 $ 6/3/2021 639 639.919.520.088 Wholesale Utilities NV Energy 417232/0478246 4/2021 electric 26,331.14 $ 105,261.04 $ 50,121.98 $ 6/3/2021 640 640.913.520.088 Water Utilities NV Energy electric 157.94 $ 4,854.25 $ 50,279.92 $ 6/3/2021 635 635.912.520.088 Trash Utilities NV Energy 183.39 $ 1,299.42 $ 50,463.31 $ 6/3/2021 630 630.915.520.088 General Utilities NV Energy 4,880.19 $ 13,909.62 $ 55,343.50 $ 6/3/2021 630 630.916.520.088 General Utilities NV Energy 1,371.29 $ 4,250.00 $ 56,714.79 $ 6/3/2021 639 639.919.520.146 Wholesale Utilities-Heybourne PT NV Energy 2,349.21 $ 19,316.92 $ 59,064.00 $ 6/3/2021 630 630.917.520.088 General Utilities NV Energy 40.75 $ 516.58 $ 59,104.75 $ 6/3/2021 635 635.912.520.198 Trash Recycling Douglas Disposal Service 2284493 Recycling container for May 800.00 $ 14,426.95 $ 59,904.75 $ 6/3/2021 630 630.916.532.015 General Maint & Repair Amazon Capital Services 1Q7QJH7FV6N6 Splash Pad Filter 175.99 $ 2,405.31 $ 60,080.74 $ 6/3/2021 630 630.916.532.001 General Op. Supplies Amazon Capital Services Irrigation tools 33.96 $ (2,767.37) $ 60,114.70 $ 6/3/2021 630 630.911.533.800 General Office Supplies Amazon Capital Services 1HNJY6Q1W3N7 Office Chair wheels 19.98 $ 999.24 $ 60,134.68 $ 6/3/2021 630 630.916.532.001 General Op. Supplies Amazon Capital Services Dogi Pots 304.00 $ (2,767.37) $ 60,438.68 $ 6/3/2021 630 630.911.533.800 General Office Supplies Amazon Capital Services 1QJ7MYKN7J1M Office Chair wheels 59.94 $ 999.24 $ 60,498.62 $ 6/3/2021 630 630.916.532.001 General Op. Supplies Amazon Capital Services 14T3VJVK9T9C Sanitary receptacles CVIC Hall 65.76 $ (2,767.37) $ 60,564.38 $ 6/3/2021 630 630.911.533.800 General Office Supplies Amazon Capital Services HDMI Cable for office 6.99 $ 999.24 $ 60,571.37 $ 6/3/2021 630 630.911.550.034 General Special Events Home Depot 4023150 Event Supplies 338.94 $ 24,211.86 $ 60,910.31 $ 6/3/2021 640 640.913.532.001 Water Op. Supplies Home Depot Bucket for rwater supplies 3.78 $ 2,603.14 $ 60,914.09 $ 6/3/2021 630 630.917.532.001 General Op. Supplies Home Depot wasp spray 32.82 $ (2,249.68) $ 60,946.91 $ 6/3/2021 639 639.919.520.055 Wholesale Telephone Expense Frontier 783-7569 5/21 Phone for Heybourne Booster 5/28/2021-6/27 129.77 $ (306.99) $ 61,076.68 $ 6/3/2021 630 630.911.550.001 General Misc Expenses Douglas County Procurement Card 5/21 Hamer Board Meeting snacks 41.13 $ 1,736.90 $ 61,117.81 $ 6/3/2021 630 630.917.533.802 General Small Equip Douglas County Procurement Card 5/21 Cady Pellet Rifle for pest control 99.99 $ (312.63) $ 61,217.80 $ 6/3/2021 635 635.912.520.198 Trash Recycling Bently Ranch 206235 May greenwaste 1,549.50 $ 14,426.95 $ 62,767.30 $ 6/3/2021 639 639.919.532.015 Wholesale Maint & Repair Wester Nevada Supply company 18711694 Repair to exisiting broken pit 554.32 $ 8,871.14 $ 63,321.62 $ 6/3/2021 640 640.913.532.015 Water Maint & Repair Wester Nevada Supply company 18777607 Blind flange for Heybourne Booster 121.86 $ 17,370.21 $ 63,443.48 $ 6/4/2021 640 640.913.532.028 Water Uniforms Alsco-Reno LREN1663965 Shirts 121.70 $ 572.92 $ 63,565.18 $ 6/4/2021 640 640.913.532.028 Water Uniforms Alsco-Reno LREN1665711 Shirts 57.06 $ 572.92 $ 63,622.24 $ 6/4/2021 640 640.913.532.028 Water Uniforms Alsco-Reno LREN1667471 Shirts 57.06 $ 572.92 $ 63,679.30 $ 6/4/2021 640 640.913.532.028 Water Uniforms Alsco-Reno LREN1669239 Shirts 57.06 $ 572.92 $ 63,736.36 $ 6/4/2021 630 630.916.532.015 General Maint & Repair Alsco-Reno LREN1663964 Mops Mats 16.70 $ 2,405.31 $ 63,753.06 $ 6/4/2021 630 630.916.532.015 General Maint & Repair Alsco-Reno LREN1665710 Mops Mats 16.70 $ 2,405.31 $ 63,769.76 $ 6/4/2021 630 630.916.532.015 General Maint & Repair Alsco-Reno LREN1667470 Mops Mats 16.70 $ 2,405.31 $ 63,786.46 $ 6/4/2021 630 630.916.532.015 General Maint & Repair Alsco-Reno LREN1669238 Mops Mats 16.70 $ 2,405.31 $ 63,803.16 $ 6/4/2021 630 630.000.155.000 General US Postal Service TOM2021 PO Box 205 rent 89423 166.00 $ 63,969.16 $ 6/4/2021 630 630.000.115.000 General Warren Reed Insurance, Inc. 402 Insurance 15,874.29 $ 79,843.45 $ Consent #1 - July 7, 2021 DATE Date Paid Paid M-T-D Funds Available After Claims Paid ---PAGE BREAK--- CLAIMS PAID WEEKLY Page 2 of 3 General AdVal Trash Cap Equip Wholesale Water Deposit 49,471.39 $ - $ 50,736.89 $ 69,032.90 $ 99,683.78 $ 27,714.87 $ 6,500.00 $ Fund Account Number (Verify Fund Account) Vendor Invoice Number Description Claim Amount Total M-T-D Consent #1 - July 7, 2021 DATE Date Paid Paid M-T-D Funds Available After Claims Paid 6/4/2021 635 635.000.115.000 Trash Warren Reed Insurance, Inc. Insurance 15,874.29 $ 95,717.74 $ 6/4/2021 640 640.000.115.000 Water Warren Reed Insurance, Inc. Insurance 15,874.29 $ 111,592.03 $ 6/4/2021 639 639.000.115.000 Wholesale Warren Reed Insurance, Inc. Insurance 15,874.30 $ 127,466.33 $ 6/4/2021 635 635.912.520.118 Trash Veh. Maint Outside Peterbilt X101006633:01 Trash Truck 5621 349.99 $ (2,283.91) $ 127,816.32 $ 6/4/2021 639 639.919.532.001 Wholesale Op. Supplies Parts House 979017 Well 10 Gen Battery 354.96 $ (9,496.63) $ 128,171.28 $ 6/4/2021 630 630.917.520.118 General Veh Maint - Outside Parts House 979387 Truck 4613 Maintenance 12.12 $ 1,696.02 $ 128,183.40 $ 6/4/2021 630 630.917.532.015 General Maint & Repair Parts House 980060 Parks Trailer light repair 55.79 $ 3,267.61 $ 128,239.19 $ 6/4/2021 635 635.912.520.118 Trash Veh. Maint Outside Parts House 980061 Trash Trucks Coolant 38.97 $ (2,283.91) $ 128,278.16 $ 6/4/2021 630 630.916.520.118 General Vehicle Maintenance OuParts House 980100 truck 3605 maintenance 25.85 $ 4,270.66 $ 128,304.01 $ 6/4/2021 630 630.916.520.118 General Vehicle Maintenance OuParts House 980367 truck 4007 maintenance 31.48 $ 4,270.66 $ 128,335.49 $ 6/4/2021 640 640.913.520.118 Water Veh. Maint Outside Parts House 982267 Track 3204 maintenance 13.27 $ 4,030.51 $ 128,348.76 $ 6/4/2021 639 639.919.520.118 Wholesale Veh. Maint Outside Parts House 13.27 $ 758.32 $ 128,362.03 $ 6/4/2021 640 640.913.520.118 Water Veh. Maint Outside Parts House 98227 Truck 3204 Maintenance 15.97 $ 4,030.51 $ 128,378.00 $ 6/4/2021 639 639.919.520.118 Wholesale Veh. Maint Outside Parts House 15.97 $ 758.32 $ 128,393.97 $ 6/4/2021 640 640.913.520.118 Water Veh. Maint Outside Parts House 982428 Truck 3204 Maintenance 1.72 $ 4,030.51 $ 128,395.69 $ 6/4/2021 640 640.913.520.118 Water Veh. Maint Outside Parts House 982482 Truck 3204 Maintenance 32.97 $ 4,030.51 $ 128,428.66 $ 6/4/2021 639 639.919.520.118 Wholesale Veh. Maint Outside Parts House 32.97 $ 758.32 $ 128,461.63 $ 6/10/2021 630 630.911.533.806 General Software WSCA-County Verizon board ipads 4/26-5/25 280.07 $ (913.38) $ 128,741.70 $ 6/10/2021 635 635.912.520.197 Trash Landfill Carson City Treasurer 19913504 Landfill 14,330.06 $ 20,306.82 $ 143,071.76 $ 6/10/2021 630 630.911.521.100 General Professional Services Allison Mackenzie Ltd. 197319 General Matters 2,025.00 $ 20,597.06 $ 145,096.76 $ 6/10/2021 639 639.919.521.100 Wholesale Pro. Services Allison Mackenzie Ltd. wholesale matters 150.00 $ (5,370.04) $ 145,246.76 $ 6/10/2021 640 640.155.000 Water Caselle, Inc. 110272 Caselle Yearly 6,036.50 $ 151,283.26 $ 6/10/2021 635 635.155.000 Trash Caselle, Inc. 6,036.50 $ 157,319.76 $ 6/10/2021 630 630.000.220.000 General Refundable Dep. (CVIC) Simon Jr, Fred credit 3021 refund of rental deposit 1,000.00 $ (83,525.01) $ 158,319.76 $ 6/10/2021 630 630.000.362.100 General Simon Jr, Fred refund unused hours refund for unused hours 60.00 $ 158,379.76 $ 6/10/2021 639 639.919.531.006 Wholesale Chemicals Thatcher Company of Nevada 5067930 heybourne booster chlorine 1,188.33 $ 4,089.64 $ 159,568.09 $ 6/10/2021 639 639.919.531.006 Wholesale Chemicals Thatcher Company of Nevada 5067949 heybourne booster chlorine 1,113.33 $ 4,089.64 $ 160,681.42 $ 6/10/2021 639 639.919.531.006 Wholesale Chemicals Thatcher Company of Nevada 5067957 heybourne booster chlorine 1,113.33 $ 4,089.64 $ 161,794.75 $ 6/10/2021 639 639.919.532.015 Wholesale Maint & Repair Thatcher Company of Nevada 5067694 splash pad chemicals (16.00) $ 8,871.14 $ 161,778.75 $ 6/10/2021 639 639.919.531.006 Wholesale Chemicals Thatcher Company of Nevada 5067967 heybourne booster chlorine 1,053.33 $ 4,089.64 $ 162,832.08 $ 6/10/2021 630 630.917.532.003 General Gas & Oil Flyers Energy, LLC CFS-2649154 fuel-public works 45.26 $ 2,118.75 $ 162,877.34 $ 6/10/2021 630 630.916.532.003 General Gas & Oil Flyers Energy, LLC Fuel-parks 199.70 $ 1,850.79 $ 163,077.04 $ 6/10/2021 630 630.915.532.003 General Gas & Oil Flyers Energy, LLC Fuel-Streets 81.03 $ 2,156.00 $ 163,158.07 $ 6/10/2021 635 635.912.532.003 Trash Gas & Oil Flyers Energy, LLC Fuel-Trash 1,219.74 $ 12,304.75 $ 164,377.81 $ 6/10/2021 640 640.913.532.003 Water Gas & Oil Flyers Energy, LLC Fuel-Rwater 148.10 $ 1,412.66 $ 164,525.91 $ 6/10/2021 639 639.919.532.003 Wholesale Gas & Oil Flyers Energy, LLC Fuel-Wwater 148.11 $ (1,261.97) $ 164,674.02 $ 6/10/2021 630 630.916.532.015 General Maint & Repair Ahern Rentals Accounts Receivable 23457179-001 Irrigation repairs monterra 4.13 $ 2,405.31 $ 164,678.15 $ 6/10/2021 630 630.916.532.001 General Op. Supplies Ahern Rentals Accounts Receivable 23541577-001 Edger Blades for parks 62.89 $ (2,767.37) $ 164,741.04 $ 6/10/2021 630 630.911.520.055 General Telephone Expense Frontier 6/21 TOM 782-2495,782-5976 430.96 $ 405.75 $ 165,172.00 $ 6/10/2021 635 635.912.520.055 Trash Telephone Expense Frontier 782-2957,782-5097 146.64 $ 396.75 $ 165,318.64 $ 6/10/2021 639 639.919.520.055 Wholesale Telephone Expense Frontier 146.64 $ (306.99) $ 165,465.28 $ 6/10/2021 640 640.913.520.055 Water Telephone Expense Frontier 146.64 $ 896.76 $ 165,611.92 $ 6/10/2021 639 639.919.532.015 Wholesale Maint & Repair Ace Hardware 147773 Well 2 87.45 $ 8,871.14 $ 165,699.37 $ 6/10/2021 639 639.919.532.015 Wholesale Maint & Repair Ace Hardware 147837 well 2 18.98 $ 8,871.14 $ 165,718.35 $ 6/10/2021 640 640.913.532.001 Water Op. Supplies Ace Hardware 147843 Tools for Rwater Meters 12.99 $ 2,603.14 $ 165,731.34 $ 6/10/2021 630 630.915.532.015 General Maint & Repair Ace Hardware 148160 Street Paint 23.35 $ 71,851.16 $ 165,754.69 $ 6/10/2021 635 635.912.520.078 Trash Printing & Binding Ricoh USA, Inc. [PHONE REDACTED] usage blk&white&color 101.05 $ (182.56) $ 165,855.74 $ 6/10/2021 640 640.913.520.078 Water Printing & Binding Ricoh USA, Inc. Buckeye & Esmeralda 101.05 $ (682.55) $ 165,956.79 $ 6/10/2021 630 630.917.532.001 General Op. Supplies Fastenal Company NVMIN89806 batteries and tools for shop 54.17 $ (2,249.68) $ 166,010.96 $ 6/10/2021 639 639.919.532.001 Wholesale Op. Supplies Fastenal Company NVMIN89852 Blue Valve paint wwater 2.20 $ (9,496.63) $ 166,013.16 $ 6/10/2021 630 630.916.520.187 General Internet Expense Spectrum Business 0552991052621 CVIC Hall Connection 131.97 $ 614.09 $ 166,145.13 $ 6/10/2021 630 630.917.520.194 General Verizon Wireless [PHONE REDACTED] Cell phones 202.82 $ 166,347.95 $ 6/10/2021 635 635.912.520.194 Trash Cellular Phone Verizon Wireless 129.73 $ 1,834.53 $ 166,477.68 $ 6/10/2021 639 639.919.520.194 Wholesale Cell Phones Verizon Wireless 105.76 $ 4,011.87 $ 166,583.44 $ 6/10/2021 640 640.913.520.194 Water Cell Phones Verizon Wireless 66.43 $ 3,307.86 $ 166,649.87 $ 6/10/2021 630 630.911.533.800 General Office Supplies Pitney Bowes [PHONE REDACTED] Sealant Juice for postage machine 24.22 $ 999.24 $ 166,674.09 $ 6/10/2021 639 639.919.520.120 Wholesale Lab Testing UNR Board of Regents Nevada state hea 67742 water samples 24.00 $ 8,101.50 $ 166,698.09 $ 6/10/2021 630 630.916.532.001 General Op. Supplies Ewing Irrigation 14376405 Parks Supplies Irrigation Valves 408.60 $ (2,767.37) $ 167,106.69 $ 6/10/2021 635 635.912.520.118 Trash Veh. Maint Outside Peterbilt X101058640:01 Trash Truck 5117 706.53 $ (2,283.91) $ 167,813.22 $ 6/10/2021 630 630.917.521.100 General Professional Services Clark Pest Control Inc. 28013452 Pest away services buckeye 115.00 $ (1,822.00) $ 167,928.22 $ 6/10/2021 630 630.917.521.100 General Professional Services Clark Pest Control Inc. 28173631 Pest away services buckeye 115.00 $ (1,822.00) $ 168,043.22 $ 6/10/2021 630 630.911.521.100 General Professional Services Clark Pest Control Inc. 28018152 pest away services esmeralda 115.00 $ 20,597.06 $ 168,158.22 $ 6/10/2021 630 630.911.550.034 General Special Events Amazon Capital Services Cutlery for CV Days 36.89 $ 24,211.86 $ 168,195.11 $ 6/10/2021 630 630.916.532.015 General Maint & Repair Amazon Capital Services CVIC Hall fridge bulb replacement 14.99 $ 2,405.31 $ 168,210.10 $ 6/10/2021 630 630.916.532.001 General Op. Supplies Amazon Capital Services Minden Sign Spotlights 35.99 $ (2,767.37) $ 168,246.09 $ 6/10/2021 630 630.916.532.015 General Maint & Repair Amazon Capital Services Hedger repair switch 13.50 $ 2,405.31 $ 168,259.59 $ 6/10/2021 630 630.917.532.001 General Op. Supplies Amazon Capital Services Tools for shop 29.99 $ (2,249.68) $ 168,289.58 $ 6/10/2021 630 630.911.533.800 General Office Supplies Amazon Capital Services 9x12 envelopes for office 10.45 $ 999.24 $ 168,300.03 $ 6/10/2021 630 630.916.532.015 General Maint & Repair Amazon Capital Services CVIC Hall fridge bulb replacement 15.99 $ 2,405.31 $ 168,316.02 $ 6/10/2021 630 630.911.550.034 General Special Events Amazon Capital Services Roaster oven for events 61.10 $ 24,211.86 $ 168,377.12 $ 6/10/2021 635 635.912.520.118 Trash Veh. Maint Outside CMC Tire 5036437 trash truck 5117 tire repair 2,470.28 $ (2,283.91) $ 170,847.40 $ 6/17/2021 630 630.911.520.072 General Advertising Town Square Publictions 177539 General Advertising 499.00 $ 165.00 $ 171,346.40 $ 6/17/2021 636 636.918.562.000 Cap Equip Capital Projects GreenFlush Restrooms MNV01 Restroom Building for the Seeman Pond Imp 13,402.90 $ 650,282.68 $ 184,749.30 $ 6/17/2021 640 640.913.532.001 Water Op. Supplies Fastenal Company NVMIN89887 Blue Valve paint rwater 26.38 $ 2,603.14 $ 184,775.68 $ 6/17/2021 639 639.919.520.120 Wholesale Lab Testing Western Environmental Testing 133134 Water sampling coliform 160.00 $ 8,101.50 $ 184,935.68 $ 6/17/2021 630 630.000.220.000 General Refundable Dep. (CVIC) Daniels, Heather Credit3042 Refund for Rental Deposit 300.00 $ (83,525.01) $ 185,235.68 $ 6/17/2021 635 635.912.520.064 Trash Travel Alex Brown Per Diem Waste Expo 213.50 $ (427.00) $ 185,449.18 $ 6/17/2021 635 635.912.520.064 Trash Travel Jeff Cady Per Diem Waste Expo 213.50 $ (427.00) $ 185,662.68 $ 6/17/2021 635 635.912.520.118 Trash Veh. Maint Outside Good Equipment Repair 1394 Repairs to truck 5117 1,021.00 $ (2,283.91) $ 186,683.68 $ 6/17/2021 630 630.916.532.015 General Maint & Repair Amazon Capital Services 1GXY4XPM37HP Replacement handle for push broom 8.89 $ 2,405.31 $ 186,692.57 $ 6/17/2021 639 639.919.531.006 Wholesale Chemicals Thatcher Company of Nevada 5068138 heybourne booster chlorine 1,188.33 $ 4,089.64 $ 187,880.90 $ 6/17/2021 639 639.919.521.100 Wholesale Pro. Services Tholl Fence 20959 BMF Reprogram gate keys 130.82 $ (5,370.04) $ 188,011.72 $ 6/17/2021 640 640.913.521.100 Water Pro. Services Tholl Fence 20959 BMF Reprogram gate keys 130.83 $ 22,449.10 $ 188,142.55 $ 6/24/2021 630 630.917.520.194 General Amazon Capital Services Phone Chargers for Crew flip phones 53.85 $ 188,196.40 $ 6/24/2021 630 630.916.532.001 General Op. Supplies Amazon Capital Services 1MD7QLR3GCWD Dogi Pots 278.44 $ (2,767.37) $ 188,474.84 $ 6/24/2021 630 630.916.532.001 General Op. Supplies Amazon Capital Services TG4H7D1631K Splash pad filters/transformer 405.85 $ (2,767.37) $ 188,880.69 $ ---PAGE BREAK--- CLAIMS PAID WEEKLY Page 3 of 3 General AdVal Trash Cap Equip Wholesale Water Deposit 49,471.39 $ - $ 50,736.89 $ 69,032.90 $ 99,683.78 $ 27,714.87 $ 6,500.00 $ Fund Account Number (Verify Fund Account) Vendor Invoice Number Description Claim Amount Total M-T-D Consent #1 - July 7, 2021 DATE Date Paid Paid M-T-D Funds Available After Claims Paid 6/24/2021 630 630.916.532.001 General Op. Supplies Amazon Capital Services 1VM0PY0YXN1L Muskrat lure/traps 225.75 $ (2,767.37) $ 189,106.44 $ 6/24/2021 630 630.916.532.015 General Maint & Repair Greenhouse Garden Center 102-30853 Flowers for Esmeralda Ave Planters 62.91 $ 2,405.31 $ 189,169.35 $ 6/24/2021 630 630.916.532.015 General Maint & Repair Amazon Capital Services Replacement broom handle for park 26.80 $ 2,405.31 $ 189,196.15 $ 6/24/2021 630 630.916.532.001 General Op. Supplies Amazon Capital Services Swiffer pads for CVIC Hall 20.41 $ (2,767.37) $ 189,216.56 $ 6/24/2021 630 630.911.533.800 General Office Supplies Amazon Capital Services paper for office 40.73 $ 999.24 $ 189,257.29 $ 6/24/2021 630 630.917.532.003 General Gas & Oil Flyers Energy, LLC CFS-2668688 fuel-public works 162.84 $ 2,118.75 $ 189,420.13 $ 6/24/2021 630 630.916.532.003 General Gas & Oil Flyers Energy, LLC Fuel-parks 612.25 $ 1,850.79 $ 190,032.38 $ 6/24/2021 630 630.915.532.003 General Gas & Oil Flyers Energy, LLC Fuel-Streets 49.70 $ 2,156.00 $ 190,082.08 $ 6/24/2021 635 635.912.532.003 Trash Gas & Oil Flyers Energy, LLC Fuel-trash 975.29 $ 12,304.75 $ 191,057.37 $ 6/24/2021 640 640.913.532.003 Water Gas & Oil Flyers Energy, LLC Fuel-Rwater 85.87 $ 1,412.66 $ 191,143.24 $ 6/24/2021 639 639.919.532.003 Wholesale Gas & Oil Flyers Energy, LLC Fuel-Wwater 85.88 $ (1,261.97) $ 191,229.12 $ 6/24/2021 630 630.916.532.015 General Maint & Repair Big Blue Spa Service and Repair 3171 Spalsh Pad Maintenace 17.98 $ 2,405.31 $ 191,247.10 $ 6/24/2021 630 630.916.532.015 General Maint & Repair Big Blue Spa Service and Repair 3365 Splash pad maintenance 18.98 $ 2,405.31 $ 191,266.08 $ 6/24/2021 630 630.916.532.015 General Maint & Repair Northern Nevada Hardwood Floors 109729 Hall floor refinisihing payment #3 final payme 2,716.00 $ 2,405.31 $ 193,982.08 $ 6/24/2021 630 630.000.220.000 General Refundable Dep. (CVIC) Chambers, Charlene Credit3002 refund of rental deposit 300.00 $ (83,525.01) $ 194,282.08 $ 6/24/2021 630 630.000.220.000 General Refundable Dep. (CVIC) Carson Valley Chamber of Commerce Credit3052FY20/21 refund of rental deposit 400.00 $ (83,525.01) $ 194,682.08 $ 6/24/2021 630 630.000.220.000 General Refundable Dep. (CVIC) Douglas High School Credit2753FY20/21 refund of rental deposit 400.00 $ (83,525.01) $ 195,082.08 $ 6/24/2021 630 630.000.220.000 General Refundable Dep. (CVIC) Carson Valley Pops Orchestra Credit3053FY20/21 refund of rental deposit 800.00 $ (83,525.01) $ 195,882.08 $ 6/24/2021 630 630.000.220.000 General Refundable Dep. (CVIC) Carson Valley Art Association Credit2801FY20/21 refund of rental deposit 800.00 $ (83,525.01) $ 196,682.08 $ 6/24/2021 630 630.000.220.000 General Refundable Dep. (CVIC) Northern Nevada Inliners Credit2968 Refund of Rental Deposit 300.00 $ (83,525.01) $ 196,982.08 $ 6/24/2021 630 630.917.521.100 General Professional Services Clark Pest Control Inc. 28371232 Pest away services buckeye 115.00 $ (1,822.00) $ 197,097.08 $ 6/24/2021 639 639.919.562.000 Wholesale Capital Projects Carson Pump 4586 First & Final Payment 21W04 Well #3 rehab 42,680.00 $ 26,463.08 $ 239,777.08 $ 6/24/2021 630 630.917.533.802 General Small Equip Nu Systems Inc. 35554 Security System BMF Second and Final 1,095.22 $ (312.63) $ 240,872.30 $ 6/24/2021 635 635.912.533.802 Trash Small Equip Nu Systems Inc. 35555 Security System BMF Second and Final 1,095.22 $ (2,528.37) $ 241,967.52 $ 6/24/2021 639 639.919.533.802 Wholesale Small Equip Nu Systems Inc. 35556 Security System BMF Second and Final 1,095.21 $ 4,178.66 $ 243,062.73 $ 6/24/2021 640 640.913.533.802 Water Small Equip Nu Systems Inc. 35557 Security System BMF Second and Final 1,095.22 $ 3,189.59 $ 244,157.95 $ 6/24/2021 640 640.913.520.060 Water Postage / PO Box Rent Pitney Bowes Purchase Power TOM6/13/21 Postage Charge 800.00 $ 1,183.00 $ 244,957.95 $ 6/24/2021 635 635.912.520.060 Trash Postage / PO Box Rent Pitney Bowes Purchase Power 220.99 $ 762.04 $ 245,178.94 $ 6/24/2021 635 635.912.520.136 Trash Rents & Leases Equip Ricoh USA, Inc. 105058470 Contract Lease 25285772 121.52 $ (556.37) $ 245,300.46 $ 6/24/2021 640 640.913.520.136 Water Rents & Leases Equip Ricoh USA, Inc. 6/25-7/24/21 121.53 $ (56.50) $ 245,421.99 $ 6/24/2021 630 630.911.520.136 General Rents & Leases Equip Ricoh USA, Inc. 121.53 $ 3,916.06 $ 245,543.52 $ 6/24/2021 636 636.918.521.100 Cap Equip Professional Services Sunrise Engineering Inc. 0117341 Seeman Ranch Park Design 21P02 Payment 2,780.00 $ (32,163.31) $ 248,323.52 $ 6/24/2021 639 639.919.531.006 Wholesale Chemicals Thatcher Company of Nevada 5068327 heybourne booster chlorine 1,290.00 $ 4,089.64 $ 249,613.52 $ 6/24/2021 636 636.918.562.000 Cap Equip Capital Projects CRT Roofing LTD INV-0683 CVIC Hall Roof Repair first & final payment 52,850.00 $ 650,282.68 $ 302,463.52 $ 6/24/2021 639 639.919.520.088 Wholesale Utilities Southwest Gas 910000338821 5-21 Boug Pump 31.71 $ 105,261.04 $ 302,495.23 $ 6/24/2021 630 630.916.520.088 General Utilities Southwest Gas 910000851476 5-21 CVIC 85.57 $ 4,250.00 $ 302,580.80 $ 6/24/2021 639 639.919.520.088 Wholesale Utilities Southwest Gas 910000354701 5-21 1330 Buckeye Booster 49.95 $ 105,261.04 $ 302,630.75 $ 6/24/2021 630 630.915.520.088 General Utilities Southwest Gas 910000354772 5-21 Buckey Storage 15.05 $ 13,909.62 $ 302,645.80 $ 6/24/2021 630 630.916.520.088 General Utilities Southwest Gas 15.05 $ 4,250.00 $ 302,660.85 $ 6/24/2021 639 639.919.520.088 Wholesale Utilities Southwest Gas 910000354703 5-21 1330 Buckeye Road 11.85 $ 105,261.04 $ 302,672.70 $ 6/24/2021 640 640.913.520.088 Water Utilities Southwest Gas 11.85 $ 4,854.25 $ 302,684.55 $ 6/24/2021 635 635.912.520.088 Trash Utilities Southwest Gas 35.54 $ 1,299.42 $ 302,720.09 $ 6/24/2021 630 630.915.520.088 General Utilities Southwest Gas 3.94 $ 13,909.62 $ 302,724.03 $ 6/24/2021 630 630.916.520.088 General Utilities Southwest Gas 7.90 $ 4,250.00 $ 302,731.93 $ 6/24/2021 630 630.917.520.088 General Utilities Southwest Gas 7.90 $ 516.58 $ 302,739.83 $ 6/24/2021 630 630.000.220.000 General Refundable Dep. (CVIC) Douglas County Republican Central Com Credit3022 Refund of Rental Deposit 400.00 $ (83,525.01) $ 303,139.83 $ TOTAL 303,139.83 $ ---PAGE BREAK--- ---PAGE BREAK--- July 7, 2021, Minden Town Board Meeting Consent Agenda, Item Number 2 DATE: __June 3, 2021 PREPARED BY: Rachel Hamer, Administrative Services Manager SUBJECT: Approval of a request by Mike Schiller for a street closure on August 13, 2021 from 3:00 p.m. to 11:30 p.m. for the Main Street Car Show & Shine event. Approval of this event would include closure of Esmeralda Avenue from Sixth Street to 4th Street; Mono Avenue from Sixth Street to Fifth Street; Fourth Street from the Alley between US Hwy 395 and Esmeralda Avenue to Esmeralda Avenue; Fifth Street from the Alley between US Hwy 395 and Esmeralda Avenue to Mono Avenue; and Sixth Street between Esmeralda Avenue and Mono Avenue. PREVIOUS ACTION: The Town Board has consistently approved this request each year. BACKGROUND: Mr. Schiller has hosted the Main Street Show & Shine event since 2012. The Show & Shine event was not held in 2019 due to scheduling conflicts. The date of this request was originally approved for the Dangberg Home Ranch Car Show, however, Dangberg cancelled their 2020 event. Mr. Schiller has paid every year for this street closure. This request appears on the Consent Agenda as the requested streets being closed are the same as years past. FISCAL IMPACT: The applicant will be charged the street closure fee of $500. STAFF RECOMMENDATION: Staff recommends approval of a request by Mike Schiller for a street closure on August 13, 2021 from 3:00 p.m. to 11:30 p.m. for the Main Street Car Show & Shine event. Approval would include closure of Esmeralda Avenue from Sixth Street to 4th Street; Mono Avenue from Sixth Street to Fifth Street; Fourth Street from the Alley between US Hwy 395 and Esmeralda Avenue to Esmeralda Avenue; Fifth Street from the Alley between US Hwy 395 and Esmeralda Avenue to Mono Avenue; and Sixth Street between Esmeralda Avenue and Mono Avenue. ACTION TAKEN: Approve Continue Deny Approve with conditions: ---PAGE BREAK--- ---PAGE BREAK--- ---PAGE BREAK--- ---PAGE BREAK--- July 7, 2021, Minden Town Board Meeting Administrative Agenda, Item Number 1 DATE: __June 29, PREPARED BY: Rachel Hamer, Administrative Services Manager SUBJECT: For possible action: Discussion and possible action to review and confirm, confirm with conditions, continue or repeal the Town of Minden Resolution Number TOM-2015R-01, A Resolution of the Town Board of Minden Calling for System Wide Voluntary Water Restrictions, including but not limited to, staff suggested alternate watering days and specific watering times in the Town of Minden and calling for the implementation of similar voluntary measures for the Town’s Wholesale customers. The Town Board is required to evaluate this resolution annually at the regular Board meeting in March. Appearance by JD Frisby, Minden Town Manager. Public comment. PREVIOUS ACTION: • January 22, 2014, Water Workshop: The Board discussed the need to review and create/revise water policy and procedures for the Wholesale and Retail water departments. • September 3, 2014, Board Meeting: Board discussed the Town of Minden Water conservation plan and directed that the plan be addressed at a future water workshop. • June 3, 2015, Water Workshop: The Board reviewed and discussed the Town of Minden Water Conservation Plan. • July 1, 2015, Board Meeting: The Board adopted Town of Minden Resolution Number TOM-2015R-01, a Resolution of the Town Board of Minden Calling for System Wide Voluntary Water Restrictions, including but not limited to, Staff suggested alternate watering days and specific watering times in the Town of Minden and calling for the implementation of similar voluntary measures for the Town’s wholesale customers. • March 2, 2016, Board Meeting: The Board review and confirm Town of Minden Resolution Number TOM-2015R-01. BACKGROUND: In June 2015, the Minden Town Board held a public workshop to discuss the current 2007 Town of Minden Water Conservation Plan. During the Workshop the Board directed Staff to bring a drought declaration back to the Board for consideration to the July 2015 regular meeting. The attached resolution was adopted by the Town Board at that time. STAFF RECOMMENDATION: Staff recommends the Board review and confirm Town of Minden Resolution Number TOM-2015R-01. A Resolution of the Town Board of Minden Calling for System Wide Voluntary Water Restrictions, including but not limited to, Staff suggested alternate watering days and specific watering times in the Town of ---PAGE BREAK--- July 7, 2021, Minden Town Board Meeting Administrative Agenda, Item Number 1 Minden and calling for the implementation of similar voluntary measures for the Town’s Wholesale customers. ACTION TAKEN: Approved Continued Denied Approved with conditions: ---PAGE BREAK--- ---PAGE BREAK--- ---PAGE BREAK--- July 7, 2021 Minden Town Board Meeting Administrative Agenda Item 2 DATE: __June 17, 2021 PREPARED BY: Michelle Brown, Secretary Rachel Hamer, Administrative Services Manager SUBJECT: For possible action: Discussion and possible action to approve, approve with conditions, continue or deny a bid from Desert Star Landscaping in an amount of $81,600 per year for landscaping services. If approved, the Board may also authorize the Town Manager to execute an agreement for the same on behalf of the Town. Appearance by JD Frisby, Town Manager. Public comment. PREVIOUS ACTION: • The Board has approved the use of Independent Landscaping Contracts since 2011. BACKGROUND: In 2011, the Town formally contracted with Christine Fixman Landscaping for landscaping services at Jake’s Wetlands. Over the next several years the contract expanded to cover Esmeralda Ave Trees & Planters, County Road Improvements, and the Round-about on Hwy 88. Since 2014, the Town has formally contracted with Desert Star Landscaping for the Gateway Center Improvements, Statue Park, Sunset Park, La Costa Park, and various areas around Lucerne Street. Town Staff have identified several areas which the public works staff could assume responsibility for moving forward. In May 2021, Town Staff publicly requested bids for a landscaping contract to combine and cover the following areas: Esmeralda Avenue Trees & Planters, County Road Improvements, Jakes Wetlands (Entire Area including Lawn & Trailhead), Roundabout on Hwy 88, Sunset Park, Lucerne Street Medians both sides of 395, Ironwood Medians both sides of 395, Monte Vista Landscaping Medians including Buckeye Path. The Town received one formal bid from Desert Star Landscaping. FISCAL IMPACT: If approved, the contract would be in effect for FY 21-22 and FY 22- 23 for a total of $81,600 per year in installments of $6,800 which would be paid out of the General Fund Culture and Recreation (630-916) in maintenance and repair. The previous contract was for $62,880. When comparing to the previous contract there is a $18,720 increase. Staff has included Exhibit B from the previous contract in the backup materials to show how much each item has increased. STAFF RECOMMENDATION: Staff recommends the Board approve a bid from Desert Star Landscaping in an amount of $81,600 per year for landscaping services and to authorize the Town Manager to execute an agreement for the same on behalf of the Town. ACTION TAKEN: Approve Continue Deny Approve with conditions ---PAGE BREAK--- ---PAGE BREAK--- ---PAGE BREAK--- ---PAGE BREAK--- ---PAGE BREAK--- ---PAGE BREAK--- ---PAGE BREAK--- ---PAGE BREAK--- INDEPENDENT CONTRACTOR AGREEMENT BETWEEN THE TOWN OF MINDEN 1604 ESMERALDA AVENUE, SUITE 101 MINDEN, NV 89423 (775)782-5976 “TOWN” AND LICENSE “CONTRACTOR” WHEREAS, the Town of Minden, (hereafter “Town”) a political subdivision of Douglas County and the State of Nevada, from time to time requires the services of independent contractors; and WHEREAS, it is deemed that the services of Contractor, herein specified, are both necessary and desirable and in the best interests of the Town; and WHEREAS, Contractor represents that it is duly qualified, licensed, equipped, staffed, ready, willing and able to perform and render the professional services hereinafter described; NOW, THEREFORE, in consideration of the agreements herein made, the parties mutually agree as follows: 1. EFFECTIVE DATE AND TERM OF CONTRACT. The term of the contract shall run from the last date of signature by the parties for a period of one year thereafter unless terminated by either of the parties in accordance with the terms of this Contract. 2. INDEPENDENT CONTRACTOR STATUS. The parties agree that Contractor shall have the status of an independent contractor and that this contract, by explicit agreement of the parties, incorporates and applies the provisions of NRS § 333.700 (formerly 284.713), as necessarily adapted, to the parties, including that Contractor is not a Town employee. As such, the Town shall not take the following actions on behalf of or for the benefit of Contractor: Withhold income taxes: Provide industrial insurance coverage; Allow Contractor to participate in group insurance plans which may be available ---PAGE BREAK--- to employees of the Town; Allow Contractor to participate in the Public Employees’ Retirement system; Provide vacation leave or sick leave; Provide unemployment compensation coverage. 3. INSURANCE. A. Unless the Contractor complies with Paragraph B below, Contractor further agrees, as a precondition to the performance of any work under this contract and as a precondition to any obligation of the Town to make any payment under this contract, to provide the Town with a work certificate and/or a certificate issued by a qualified insurer in accordance with NRS §616B.627. Contractor also agrees, prior to commencing any work under the contract, to complete and to provide the following written request to the insurer: Contractor has entered into a contract with the Town of Minden, Nevada to provide services, and requests that the authorized insurer provide to the Town of Minden 1) a certificate of coverage issued pursuant to NRS 616B.627 and 2) notice of any lapse in coverage or nonpayment of coverage that the contractor is required to maintain. The certificate and notice should be mailed to: The Town of Minden Attn: Town of Minden Manager 1604 Esmeralda Avenue, Suite 101 Minden, Nevada 89423 Contractor agrees to maintain required workers compensation coverage throughout the entire term of the contract. If Contractor does not maintain coverage throughout the entire term of the contract, Contractor agrees that Town may, at any time the coverage is not maintained by Contractor, order the Contractor to stop work, suspend the contract, or terminate the contract. For each six-month period this contract is in effect, Contractor agrees, prior to the expiration of the six-month period, to provide another written request to the insurer for the provision of a certificate and notice of lapse in or nonpayment of coverage. If Contractor does not make the request or does not provide the certificate before the expiration of the six-month period, Contractor agrees that Town may order the Contractor to stop work, suspend the contract, or terminate the contract. During the TERM of this Agreement, Contractor shall obtain and keep in full force and effect at its cost, personal injury, bodily injury, fire, and property damage insurance, naming the TOWN as an additional insured as their interest may appear from time-to-time, against liability arising out of the performance of services hereunder. Such insurance shall provide coverage for and shall be in an amount of not less than One Million Dollars ($1,000,000.00) for injury to or death of one person in any one accident or occurrence and in an amount of not less than Two Million Dollars ($2,000,000.00) for injury to or death of more than one person in any one accident or occurrence. Contractor’s insurance shall be primary with respect to any claim arising out of events that occur in conjunction with Contractor’s performance of services hereunder. If Contractor shall fail to procure and maintain said insurance, the TOWN may, but shall not be required to, procure and maintain the same but at the expense of Contractor. Upon execution ---PAGE BREAK--- hereof and thereafter upon the TOWN’s request, Contractor will provide the TOWN with a certificate(s) evidencing such insurance. All policies shall be written as primary policies not contributing with and not in excess of coverage which the TOWN may carry 4. SERVICES TO BE PERFORMED. The parties agree that Contractor will provide landscaping services to the Town as requested by the Town, including those services, at those standards, more particularly set forth in Exhibit attached hereto and incorporated herein by this reference, at the locations set forth in Exhibit attached hereto and incorporated herein by this reference. Contractor shall only perform services at the request and direction of the Town Manager. The Town Manager and Contractor shall meet and agree to a form and process for authorizing Contractor to perform services. Said form and process shall include an estimate of the costs for performing the services in question as well as an indication of whether such costs will deviate from the Town’s budget for Contractor’s services. Contractor shall keep the Town Manager apprised of the status of any services it is performing, and if any deviation from the original approval of said services is necessary, Contractor shall obtain authorization for the deviation from the Town Manager. 5. PAYMENT FOR SERVICES. Contractor agrees to provide the professional services set forth in paragraph 4 in exchange for compensation at the rates set forth in Exhibit attached hereto and incorporated herein by this reference. There will be no charge for travel time, mileage or travel expenses, where such travel is to and/or from any location in the Town of Minden. Unless Contractor has received a written exemption from the Town, Contractor shall submit requests for payment for service performed under this contract. Requests for payment shall be submitted no later than 15 days after the end of a month and must include a detailed summary, including the documentation of hours worked. The requests for payments shall be verified by the Town Manager or her designee. Requests for payment submitted pursuant to this contract shall be paid within thirty (30) days. Town will hold Contractor accountable for cost effective management of work on all Town matters. 6. TERMINATION OF CONTRACT. This contract may be revoked and terminated without cause by either party at any time. All monies due and owing up to the point of termination shall be paid by the Town, unless the contract is terminated pursuant to paragraph 16. 7. BUDGET. All payments under this contract are contingent upon the availability to the Town of the necessary funds. In accordance with NRS 354.626 and any other applicable provision of law, the financial obligations under this contract between the parties shall not exceed those monies appropriated and approved by the Town for this contract for the then current fiscal year under the Local Government Budget Act. This contract shall terminate and the Town’s obligations under it shall be extinguished if the Town fails to appropriate monies. Nothing in this contract shall be construed to provide Contractor with a right of payment over any other entity. Any funds obligated by the Town under this contract that are not paid to Contractor shall automatically revert to the Town’s discretionary control upon the completion, termination, or cancellation of the agreement. The Town shall not have any obligation to re-award or to provide, in any manner, the unexpended funds to Contractor. Contractor shall have no claim of any sort to the unexpended funds. ---PAGE BREAK--- 8. CONSTRUCTION OF CONTRACT & DISPUTE RESOLUTION. This contract shall be construed and interpreted according to the laws of the State of Nevada. In the event that litigation, including arbitration, between the parties arises out of this Contract, suit will be venued in Douglas County, Nevada and the prevailing party will be entitled to recover its reasonable attorneys’ fees, expert fees, and court costs. 9. COMPLIANCE WITH APPLICABLE LAWS. Contractor shall fully and completely comply with all applicable local, state and federal laws, regulations, orders, or requirements of any sort in carrying out the obligations of this contract, including, but not limited to, Work the Federal Occupational Safety and Health Act, all federal, state, and local accounting procedures and requirements and all immigration and naturalization laws. 10. ASSIGNMENT. Contractor shall not assign, transfer nor delegate any rights, obligations or duties under this contract. 11. TOWN INSPECTION. The books, records, documents and accounting procedures and practices of Contractor related to this contract shall be subject to inspection, examination and audit by the Town, including, but not limited to, the Town, the Town Manager, the District Attorney of Douglas County, and, if applicable, the Comptroller General of the United States, or any authorized representative of those entities. 13. INDEMNIFICATION. Contractor shall save, hold harmless, and indemnify the Town, its officers, agents and employees, from and against all claims, causes of action, liabilities, expenses and costs, including reasonable attorneys' fees and expert fees, for injury or death of any person or damage to property arising out of or connected with work performed under this Agreement resulting from any negligent acts, errors or omissions, whether negligent or otherwise, of Contractor, its officers, agents, subcontractors or employees. 14. MODIFICATION OF CONTRACT. This contract constitutes the entire contract between the parties and may only be modified by a written amendment signed by the parties. 15. ENTIRE AGREEMENT. This Independent Contractor Agreement sets forth all the promises, agreements, conditions, understandings, warranties and representations between the parties hereto, with respect to the matters set forth herein, and specifically supersedes and replaces any prior agreement, contract, or amendment between the parties executed prior hereto. This Agreement is, and is intended by the parties to be, an integration of any and all prior agreements or understandings, oral or written, with respect to the transactions set forth herein. 16. AUTHORITY. The parties represent and warrant their authority to enter into this agreement. 17. STANDARD OF CARE. All work will be performed in a professional and workmanlike manner by experienced and well trained, uniformed personnel, utilizing clean, well-maintained equipment of the latest and most efficient design. The practices and procedures employed will be according to accepted industry standards Association of Landscape Contractors of America); ---PAGE BREAK--- installations and applications will be made with technical expertise; all vehicles and equipment will be operated both skillfully and safely within the town facilities. Contractor shall be responsible for any damage due to the operation of Contractor’s equipment, including without limitation, damage to fences, walkways, curbs, electrical boxes, back flow devices, plantings, or any other structures, and any pollution to the Town or its groundwater caused by waste oil, herbicides, or pesticides used by the Contractor. IN WITNESS WHEREOF, the parties hereto have caused this contract to be signed and intend to be legally bound thereby. Contractor (Date) Minden Town Manager, (Date) Town of Minden ---PAGE BREAK--- EXHIBIT A STANDARDS OF SERVICE 1. Lawn Maintenance Issues 1.1. Mowing. 1.2. Paper, trash, branches, and other debris will be collected prior to each mowing. 1.3. Contractor will mow turf areas, as needed according to seasonal growth/on the following schedule: Minimum once per week. 1.4. No more than 1/3 of the leaf blades will be removed per mowing – Contractor will be expected to adjust the mowing height as appropriate. Mowing height will be according to seasonal temperatures. Cool season mowing height will be 2 ½ inches and warm season mowing height will be 3½ inches unless otherwise instructed by the Town Maintenance supervisor. 1.5. During periods of excessive rain and tall grass growth, the mower cut height may be raised, after consulting with the Town Maintenance supervisor. 1.6. All mowing will be conducted with a rotary mower. 1.7. Mower blades will be sharp at all times to provide a quality cut and prevent tearing of the grass blades. 1.8. Mowing equipment and patterns (alternate directions each cutting where possible). 1.9. Contractor will collect all grass clippings in an appropriate collection system designed for the mowing equipment used. All grass clippings will be removed and transported to a collection facility. 2. Edging and Trimming 2.1. Grass adjacent to fixed objects, such as stones, monuments, flagpoles etc., shall be trimmed to the same height as the general turf. Trimming is to be done so that turf areas are not scalped. 2.2. Contractor will edge landscape curbing on tree rings and plant beds, and all buildings, sidewalks, fences, driveways, parking lots, and other surfaced areas bordered by grass will be edged every mowing during the growing season. 2.3. Isolated trees and shrubs growing in lawn areas that have existing areas around them (minimum 2-foot diameter, maximum 3-foot diameter) to be weed and grass free, extreme caution will be used around trees and shrubs lacking these basins to avoid bark injury from mowers and filament line trimmers and to reduce root competition from grass. 2.4. Contractor will clean all clippings from sidewalks, curbs and roadways immediately after mowing and/or edging. 3. Fertilization 3.1. Contractor will fertilize turf areas at specified intervals using fertilizer supplied by the Town. Contractor will provide the Town Maintenance supervisor ---PAGE BREAK--- with a fertilization schedule a minimum of seven days prior to application to ensure that the Town will have the fertilizer available. Contractor will be required to pick up the fertilizer at the Town’s maintenance facility. Rate of application will be per manufactures recommendations. 3.2. Fertilizer will be swept/blown off of walks and drives onto lawns or beds. 3.3. Fertilizer will be applied to dry turf. 3.4. Watering in of fertilizer will occur immediately after the fertilizer application when practical or as soon as possible in the in the case of the facility being used during or after application. 4. Aeration 4.1. Turfgrass areas in regions of clay and highly compacted soils require regular aeration. Aeration should be accomplished in the early spring and before soils freeze in late autumn in colder climates. 4.2. Special care is to be taken around walkways, monuments and curbs. All sprinkler heads are to be flagged and avoided by aeration equipment. Contractor will be responsible for all damage as a result of failure to follow and exercise caution while operating aeration equipment. 5. Pest Control 5.1. The Contractor will inspect lawn areas each visit for indications of pest problems and advise the Town Maintenance supervisor of such problems. 5.2. Upon confirmation of a specific problem requiring treatment, the Contractor will apply pesticides as needed and only in affected spots, whenever possible using the least toxic, effective pesticide. No pesticide will be applied to turf areas without the express approval of the Town. This includes weed and feed formulations. The Town will provide the Contractor with pesticides and herbicides within seven days prior to application. In cases which are deemed critical, the Contractor will work with the Town Maintenance supervisor to address the issue in a timely manner. The Town will make every effort to provide the appropriate product to the Contractor. The Contractor will be responsible to pick up the needed supplies at the Town’s maintenance facility. 5.3. All applications of pesticides and fertilizations will be performed when temperatures are below 90°F and wind drift is negligible. 5.4. The Contractor will keep records on pests identified and treatment(s) rendered for control. 5.5. All pest control service is considered part of the scope of general maintenance and will be performed on an as needed basis. The Contractor will confer with the Town Maintenance supervisor regarding the specific details and requirements. 5.6. Pesticide applications will be made in accordance with the rules and regulations governing use of pesticides in Nevada. The Contractor will post alerts at all entrances to the grounds to notify pesticide-sensitive persons of the application as well as follow all laws or requirements of Nevada. ---PAGE BREAK--- 6. Landscape Plant Maintenance Issues: Trees, Shrubs, and Ground Covers 6.1. Fertilization 6.1.2. Ornamental shrubs, trees and ground covers planted less than 3 years shall be fertilized 4 to 6 weeks after planting and then two to three times per year for the following 3 years. Two of the annual applications are normally scheduled around March and September. A third application may be made during the summer using fertilizer supplied by the Town. Contractor will provide the Town supervisor with a fertilization schedule a minimum of seven days prior to application to ensure that the town will have the fertilizer available. Contractor will be required to pick up the fertilizer at the Town’s maintenance facility. Rate of application will be per manufactures recommendations. 6.1.3. Fertilizer applied to shrubs and trees planted in beds shall be broadcasted over the entire plant bed. Fertilizer must be punched shallowly into the soil on berms and slopes where runoff is likely. 6.1.4. Individual, established trees and shrubs will receive annual fertilization as appropriate. In general, evergreen trees should be given a high nitrogen fertilizer such as ammonium sulfate, 21-0-0; deciduous shrubs, especially flowering ones, require phosphorus; and broad leafed evergreens should be given a balanced fertilizer such as 10-10-10. 6.1.5. Nutrient deficiencies shall be treated with supplemental applications of the specific lacking nutrient according to the local cooperative extension recommendations. Contractor will advise Town Maintenance supervisor of any conditions that he suspects need addressing and a cooperative effort will be made to identify the problem and the corrective action. 6.2. Pest Control 6.2.1. Contractor shall practice Integrated Pest Management (IPM) to control insects, diseases and weeds on and around perennials, ground covers, shrubs, vines and trees. This will include frequent monitoring and spot treatment as necessary using the least toxic methods. All applications will be performed when temperatures are below 90°F and when wind drift is negligible. First choice will be insecticidal soaps, horticultural oils and biological controls such as Bacillus thuringiensis (Bt) formulations. Contractor will work with the Town Maintenance supervisor to identify problems and specific treatments. The Town will provide the Contractor with pesticides and herbicides within seven days’ notice prior to application. In cases which are deemed critical, the Contractor will work with the Town Maintenance supervisor to address the issue in a timely manner. The Town will make every effort to provide the appropriate ---PAGE BREAK--- product to the Contractor. The Contractor will be responsible to pick up the needed supplies at the Town’s maintenance facility. 6.2.2. Weeds in beds or mulched areas will usually be removed mechanically or by hand or the use of herbicides may be employed for heavy weed infestations. Should herbicides be used, all necessary precautions should be taken to avoid drift to non-target plants. 6.3. Pruning 6.3.1. Pruning should only be done to remove dead or diseased branches, reduce foliage density or crossing branches, to improve the beauty of the plant through selective removal of a few branches, or to ensure safety of visitors. Pruning will be performed using BMP (Best Management Practices) in accordance with ISA (International Society of Arboriculture) Standards. 6.3.2. Shrubs will be pruned with hand shears as needed to provide an informal shape, fullness and blooms. 6.3.3. All trees should be trimmed so a mower can get under and around them. 6.3.4. No pruning will be done during or immediately following growth flushes, branches will be pruned just outside the branch collar, and pruning paint will not be applied. 6.3.5. Sucker growth will be removed by hand from the base of trees. No herbicides will be used for this purpose. 6.3.6. The Contractor will remove all litter from the grounds. 6.4. Mulching 6.4.1. All mulched areas will be replenished once a year during the winter months (Nov. - Feb). 6.4.2. Mulch should be maintained at a depth of not less than 2- inches and not more than 3-inches. 6.4.3. Mulch will not be placed against the trunks of plants. 6.4.4. Mulch will not be allowed to cover valve boxes, meters, irrigation heads, landscape lighting. 6.4.5. All curb, roadway and bed edges will be trenched to help contain the applied mulch. The Contractor is required to define all edges and taper or roll away the mulch from the edges. 6.4.6. The Contractor is responsible for remixing mulch in areas that are starting to show mold or rot and to ensure that mulch or other landscape bed materials are not mixing or creeping into turf areas. 6.4.7. Contractor may advise or Town may request the replenishment of existing mulch. The Town will provide the mulch product and deliver it to the job site. The Contractor will spread the mulch and bill the Town for labor at the general labor rate. ---PAGE BREAK--- 6.5.8. Weekly the Contractor will be responsible for manually pulling of any and all weeds in landscape beds (barked, stoned, and flower beds), around curbs, sidewalks, parking areas, and around trees that are barked or landscaped, fence lines, retaining walls, property lines – anywhere that weeds are growing. 6.4.9. Weekly the Contractor will be responsible for removing all trash from bed areas and other high visibility areas, including walkways and parking lots. 6.4.10. All turf areas and planting beds (including shrubbery and planting areas) will be cleaned of leaves, weeds, trash, and any other winter debris during the Fall and Spring. 7. Optional Service Issues 7.1. All optional services will be by supplemental written agreement of the Town and that agreement will specify the extent and cost of the proposed work. All such work, however, will satisfy these general requirements. 7.2. Irrigation System Work 7.2.1. The Contractor will be required to inspect and test components and zones in the irrigation system weekly and shall reset zone times according to seasonal evapotranspiration changes. 7.2.2. Minor adjustments and repairs such as head/emitter cleaning or replacement, sprinkler cleaning or replacement, filter cleaning, small leaks, and minor timer adjustments shall be made by the Contractor, with the client providing parts. Contractor will consult with Town Maintenance supervisor on repairs and parts required to conduct repairs. No adjustments or changes to the timers shall be made by Contractor outside of their scope of work. 7.2.3. Once a year, the Contractor will recalibrate each zone to allow for the application of ½ inch - ¾ inch of water per irrigation. 7.2.4. During weekly maintenance, the Contractor will note and report to Town Maintenance supervisor any of inadequate or excessive irrigation, drainage problems, etc. 7.2.5. If the Contractor is responsible for irrigation scheduling, timers will be shut off during periods of rain and the system will be turned on manually as needed. Contractor will work with Town Maintenance supervisor to determine who will be responsible for irrigation scheduling. 7.2.6. Repairs or system service beyond the above scope will be charged to the client at an hourly rate per worker plus parts or the Town may elect to perform the repairs. The Contractor will notify the Town of the nature of the problem before repairs are made. ---PAGE BREAK--- 8. Inspection and Acceptance of Work 8.1. The Contractor shall be responsible for notifying the Town’s representative as soon as practical after all work. 8.2. An inspection will be made by the Town’s representative within 24 hours of notification by the Contractor that work has been performed. 8.3. The Town will notify the Contractor, verbally and in writing, of any work that is not deemed acceptable. The Contractor will have 72 hours to repair, replace, or redo the specified work. 6.4. All work must meet the specifications of this agreement. The Town’s representative will be the final authority on acceptance, as well as any damage to Town property. 9. Insurance, Licenses, Permits, and Liability 9.1. The Contractor is also responsible for obtaining any licenses and/or permits (not limited to business licenses, pesticide licenses, etc.) required by law for activities on Town’s property. 9.2. Situations which the Contractor may deem are his/her responsibility: 9.2.1. Failure to comply with all laws pertaining to protected plant species. 9.2.2. Damage to plant material due to improper horticultural practices. 9.2.3. Improper replacement or retrofitting of irrigation system components. 9.2.4. Injury to non-target organisms due to application of pesticides. 9.2.5. Any. ---PAGE BREAK--- EXHIBIT B LOCATIONS AND RATES FOR SERVICES The following locations will be maintained from July 1, 2021 to June 30, 2022: 1. Esmeralda Avenue Trees and Planters from Third Street to Fifth Street. 2. County Road North sides between First Street and Tenth Street. 3. Jakes Wetlands entire area including Lawn and Trailhead. 4. Roundabout on State Route 88. 5. Sunset Park. 6. Lucerne Street Medians (both sides of US Highway 395). 7. Ironwood Medians (both sides). 8. Monte Vista Landscape Medians including Buckeye Walk Path. ---PAGE BREAK--- ---PAGE BREAK--- ---PAGE BREAK--- July 7, 2021, Minden Town Board Meeting Administrative Agenda, Item Number 3 DATE: June 25, 2021 PREPARED BY: Rachel Hamer, Administrative Services Manager SUBJECT: For possible action: Discussion and possible action to direct staff in relation to Staff Reports. Discussion shall include a Staff Report on the activities, progress on or status of assigned tasks and projects, or general information regarding operations and projects related to trash, retail and wholesale water service, and other functions of the Town of Minden. Appearance by JD Frisby, Town Manager. Public Comment ACTION TAKEN: Approve Continue Deny Approve with conditions: ---PAGE BREAK--- July 7, 2021 Staff Reports Monday, June 28, 2021 11:17 AM TO: Minden Town Board FROM: JD Frisby, Town Manager SUBJECT: Manager’s Report LAST UPDATED: June 30, 2021 The Manager’s Report includes a report on the Manager’s activities, progress on or status of projects or tasks assigned to the Manager, and general information of interest to the Board. EVENTS • Staff is hopeful to return to a normal events season. The first event scheduled for the year will be the Carson Valley Days Breakfast. THE BREAKFAST IS MOVING FORWARD! Model Dairy and Alpen Sierra have both committed to donations this year for the event and the street closures have been approved. Staff will make some minor modifications to the serving plan but anticipate very little will be different from previous years. Breakfast was a great success. After a long break between events, the Board and Staff came together and fed roughly 350 people. Thank you to Model Dairy and Alpen Sierra for their generous donations. • The outdoor festival permit has been submitted to the County for the 4th of July Celebration. It will appear before the BOCC on June 3, 2021. Staff has communicated and CVI is generously going to donate the lunch again this year. Model Dairy has also committed to the donation of lots of frosty treats. Staff is diligently working on getting ready for the 4th. We will see you on Sunday!!!! • Hot August Nights is just around the corner. Staff will be looking into new food vendors as the Lions Club will be unable to attend this year. Other Capital Improvement Projects, listed in order of priority established by the Town Board: ---PAGE BREAK--- • Routine Maintenance[Annually]: The Board directed that the recommendations from the Water System Analysis be incorporated into the routine maintenance of the water system infrastructure in the update of the 10 year capital improvement plan. Town Staff will bring a number of "routine maintenance" items to the Board for consideration during the FY19 planning cycle including but not limited to: Upgrades/ improvements to fire flow and pressures on Carval Court (from the water system analysis), replacement of generator and conversion from natural gas to diesel at Well 5, purchase of portable generator for water system emergencies (as recommended from water system analysis), upgrade to a fixed water meter reading system, sidewalk and pathways repair and replacement plan for Westwood (Staff intend to alternate neighborhoods annually), sidewalk tripping hazard maintenance throughout Town, Street sealing and street rehabilitation program. • Martin Slough Fishing Pond [FY20/21]: Town Staff is working with a Contractor to extend the waterline to the project site. It is the same contractor that was used for the dredging phase of the project. Town staff has meet with NDOW and has set this fall as a tentative date to begin stocking with fish. Town Staff is looking for direction from the Town Board on moving forward with a priority list of improvements for the project. On November 18th, NDOW planted 200-300 trout and will monitor them for a month. If this trial period goes well more will be planted early in 2021. With funding secured, Town Staff is looking to begin design of the Concepts approved by the Town Board. Survey of the parcel has been completed and the project is currently under design. NDOW has planted more fish and will continue to stock it every 2-3 weeks throughout the summer. As of right now they are only planting rainbow trout. Staff is working with the Engineering Firm to pick out site furnishings and specs. Staff is also working with the Engineering Firm to finalize design and have it ready to bid. Since the last Board meeting, Staff has started the process to secure the restroom building and has adjusted the design to align with recent Board direction. Staff has also received the draft plan set and is reviewing them. • Jake’s Wetlands Trail Project [FY21/22]: It has been by the Board to add a Pavilion with some amenities at the Trail head in the next fiscal year. This project will be next in line and will be discussed during the budget planning session for the coming fiscal year, Town Staff will bring this project to the board for discussion and direction. • Westwood Park Improvement Project [FY21/22]: It has been the directed of the Board to add a Pavilion with some amenities near the newly constructed restroom and playground in the next fiscal year. ---PAGE BREAK--- This project will be next in line and will be discussed during the budget planning session for the coming fiscal year, Town Staff will bring this project to the board for discussion and direction. • Westwood Splash Pad Project [FY22/23]: It has been the direction of the Board to add a Splash Pad near the newly constructed restroom and playground in the upcoming years. If/when this project were to become “next in line” perhaps during the budget planning session for the coming fiscal year, Town Staff would bring this project to the board for discussion and direction. Town Staff would be interested in knowing if the Board wanted something similar to the existing splash pad and/or what improvements they would like to see. • 10th Street (sidewalk connection from County Road to 395) [FY23/24]: The Board did not brainstorm this project. If/when this project were to become “next in line” perhaps during the budget planning session for the coming fiscal year, Town Staff would bring this project to the board for discussion and direction. Town Staff would be interested in knowing if the Board wanted something similar to the County Road streetscape projects or if it would be just a simple sidewalk project. Staff would recommend the property owners impacted by the project be contacted for input prior to conceptual design. • Undergrounding Utilities on 395 [FY25/26 and beyond]: Because of where this item fell on the priority list, this project will not be discussed conceptually or otherwise until next strategic planning session. Town Staff will continue to explore opportunities for funding for this project which may include seeking Board direction on setting aside funding for a matching grant amount from augments funds each year. Staff has coordinated with NV Energy to remove overhead power to existing light pole at Lucerne intersection and will run conduit as part of the Lucerne St. Project. Staff has installed conduit prior to asphalt going in on Lucerne and are ready for NV energy to reset pole and energize. Street Rehabilitation: • Staff has identified a portion of Lantana Drive for this year's Street Rehab Project that will take place in the spring 2021. Staff anticipates project design to be completed in house during the months prior to construction. Design work for this year is complete but due to the close proximity of next year's project, Staff is pushing this project back a few months to bid them both at the same time with hopes to save money. Staff is finalizing the additional road section, which is an addition to the design by combining this year and next year's projects into one. Staff will be advertising and bidding this project in the upcoming weeks. ---PAGE BREAK--- Waterline Replacement 2021: • Annual Waterline Replacement Project: Staff has identified priority areas for this year's budget project. It will be a continuation of the waterlines replaced in old town during FY 19/20. Design work has been started but Staff has recently been informed that PVC prices are up approximately 400% due to the recent events in Texas taking out several big distribution plants. Staff will be looking to push this project back until prices come back down and will look to bid this out concurrent with next year's project. • US Hwy 395 Waterline Replacement Project: Staff has coordinated with NDOT on replacing a section of waterlines within NDOTs project scope for the upcoming year. Design has been completed by Farr West Engineering and has been submitted for permitting/approval. Title reports for all parcels along HWY 395 are needed to realign the waterline inside the highway. Town Staff has contracted this work out and anticipate a quick turnaround. Final inventory of title reports are being done and Staff is working with Ryan Russell to finalize this. ROW has been secured and staff is moving this project forward in preparation to bid. Staffing Update: Miscellaneous Update: • County Manager has recently reached out to the Town with a two proposed scope of work from USGS. The first is a study to evaluate effect of groundwater management options on groundwater systems and Carson River Flows in the Valley and the second is a study of status of water levels, arsenic, and Nitrate in the Douglas County. Town Manager has met with the USGS, County and all regional water purveyors to discuss these scopes. It is anticipated that the USGS will be presenting these studies to the Town Board at the February Board meeting. • Town Staff is requesting bids for the CVIC roof repair project that was approved as a project for this current fiscal year. Bids have been received and are the agenda for an approval. The roof project is currently underway. The project has been substantially completed and punch-list items are being addressed by the Contractor. Project is complete. • Pinon Hills Elementary has been working with NDOW to do Trout in the Classroom, which culminates in students releasing sterile trout into a waterway. They have reached out to Staff and will be utilizing the Seeman Pond on February 27th for their project. ---PAGE BREAK--- • Staff has worked diligently with the Tribe and has released a Joint Statement in regards to the siren. Siren time will be changed from 6 pm to 5 pm at the direction of the Town Manager. Staff plans to agenize this item in the near future to work with the Tribe on a Joint Resolution. ---PAGE BREAK--- JULY 7, 2021 Minden Town Board Meeting Public Works Report Water June Repaired Chlorine pump in Heybourne Booster Completed rehab of Well 3 Installed new transducer in Amber Way tank Completed testing of all Town backflows Completed McDonalds water line Continued annual valve maintenance program Began construction of underground utilities at The Village Phase 2 and 3 Sierra Controls completed annual preventative maintenance at all sites Maintenance June Trimmed Town trees Continued annual weed control of Town properties Completed repairs and inspections of street lights Built float for CV Days parade Installed new sod at Well 4 after fuel tank removal Mowed down field at Seeman Pond Sprayed Town trees for Aphids and cottony maple scale Completed irrigation repairs Started preparation for 4th of July BBQ ---PAGE BREAK--- Town of Minden Engineering and Capital Project Budget for FY2019/20 Adopted FY21 Budget CO Budget from FY20 Total Budget Jul Aug Sept 1st Qtr Oct Nov Dec 2nd Qtr Jan Feb Mar 3rd Qtr Apr May Jun 4th Qtr Total % of Budget % Complete General Engineering 5,000 $ - $ 5,000 $ - $ - $ - $ - $ - $ - $ - $ - $ 4,667 $ - $ 151 $ 4,818 $ - $ - $ 4,818.10 $ 96.36% Engineering Review Fees (Revenue) - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ General Administration Total 5,000 $ - $ 5,000 $ - $ - $ - $ - $ - $ - $ - $ - $ 4,667 $ - $ 151 $ 4,818 $ - $ - $ - $ - $ 4,818 $ 96.36% Adopted FY21 Budget CO Budget from FY20 Total Budget Jul Aug Sept 1st Qtr Oct Nov Dec 2nd Qtr Jan Feb Mar 3rd Qtr Apr May Jun 4th Qtr Total % of Budget % Complete Street Rehabilitation Construction 391,400 $ - $ 391,400 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ 0.00% 0.00% Engineering Fees for Design and Bidding 33,600 $ - $ 33,600 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ 0.00% 100.00% Subtotal Street Rehabilitation 425,000 $ - $ 425,000 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ 0.00% 10.00% ADA, Sidewalks, Pathways, Curb & Gutters 50,000 $ - $ 50,000 $ - $ - $ $ - - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ 0.00% 0.00% Total Transportation Projects 475,000 $ - $ 475,000 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ 0.00% Seeman Pond Improvements 350,000 $ 50,000 $ 400,000 $ 54,587 $ - $ - $ 54,587 $ - $ - $ - $ - $ - $ 7,900 $ - $ 7,900 $ 9,584 $ 3,000 $ 16,183 $ 28,767 $ 91,253 $ 22.81% 25.00% CVIC Hall Roof Repair 75,000 $ - $ 75,000 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ 52,850 $ 52,850 $ 52,850 $ 70.47% 100.00% Total Parks and Building Projects 425,000 $ 50,000 $ 475,000 $ 54,587 $ - $ - $ 54,587 $ - $ - $ - $ - $ - $ 7,900 $ - $ 7,900 $ 9,584 $ 3,000 $ 69,033 $ 81,617 $ 144,103 $ 1 $ Adopted FY21 Budget CO Budget from FY20 Total Budget Jul Aug Sept 1st Qtr Oct Nov Dec 2nd Qtr Jan Feb Mar 3rd Qtr Apr May Jun 4th Qtr Total % of Budget % Complete Retail General Engineering $ 15,000 $ - $ 15,000 $ - $ - $ - $ - $ 2,223 $ - $ - $ 2,223 $ - $ 300 $ 151 $ 451 $ - $ - $ 181 $ 181 $ 2,855 19% 0.00% General Engineering Retail Total $ 15,000 $ - $ 15,000 $ - $ - $ - $ - $ 2,223 $ - $ - $ 2,223 $ - $ 300 $ 151 $ 451 $ - $ - $ 181 $ 181 $ 2,855 $ 0 Seeman Pond Waterline - $ 50,000 $ 50,000 $ - $ - $ 1,342 $ 1,342 $ 7,563 $ 361 $ 4,073 $ 11,997 $ - $ - $ - $ - $ - $ - $ - $ 13,339 $ 26.68% 100.00% 20/21 6" Waterline Replacement Construction 504,000 $ - $ 504,000 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ 0.00% 0.00% Designing 51,000 $ - $ 51,000 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ 0.00% 30.00% Bidding/Construction Admin. 45,000 $ - $ 45,000 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ 0.00% 0.00% Subtotal Waterline 600,000 $ - $ 600,000 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ 0.00% 3.00% 20/21 4" Waterline Replacement (Hwy 395) Construction 360,000 $ - $ 360,000 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ 0.00% 0.00% Designing 30,000 $ - $ 30,000 $ 19,332 $ - $ - $ 19,332 $ - $ - $ - $ - $ - $ - $ 1,400 $ 1,400 $ - $ - $ - $ - $ 20,732 $ 69.11% 90.00% Bidding/Construction Admin. 10,000 $ - $ 10,000 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ 0.00% 0.00% Subtotal Waterline 400,000 $ - $ 400,000 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ 0.00% 8.00% Fixed Meter Read System - $ 91,927 $ 91,927 $ - $ - $ - $ - $ - $ 2,222 $ - $ 2,222 $ - $ - $ - $ - $ - $ - $ - $ 2,222 $ 2.42% 100.00% Total Retail Water System Projects 1,000,000 $ 141,927 $ 1,141,927 $ - $ - $ 1,342 $ 1,342 $ 7,563 $ 2,583 $ 4,073 $ 14,219 $ - $ - $ - $ - $ - $ - $ - $ - $ 15,561 $ 0 $ General Administration, not project related (630.911.521.200) Sidewalks and Pathways 636.918.562.000 Parks and Buildings Fund 636.918.562.000 Street Rehabilitation 636.918.562.000 Capital Projects (Fund 636) Water System Retail Capital Projects 640.913.562.000 Water System Retail Admin- not Project Related 640.913.521.200 Water Resources General Fund (630) Capital Projects and Routine Street/Sidewalks Maintenance Capital Projects Fund (636) Capital Projects Water Resources Funds (639 & 640) Capital Projects General Administration (Fund 630 911) Capital Projects Budget Tracking for FY20-21.xls Page 1 ---PAGE BREAK--- Town of Minden Engineering and Capital Project Budget for FY2019/20 Wholesale General 19,000 $ - $ 19,000 $ - $ - $ - $ 3,128 $ - $ - $ 3,128 $ - $ 275 $ 151 $ 426 $ - $ 540 $ 540 $ 4,094 $ 21.55% General Engineering Wholesale Total 19,000 $ - $ 19,000 $ - $ - $ - $ - $ 3,128 $ - $ - $ 3,128 $ - $ 275 $ 151 $ 426 $ - $ 540 $ - $ 540 $ 4,094 $ 22% Adopted FY21 Budget CO Budget from FY20 Total Budget Jul Aug Sept 1st Qtr Oct Nov Dec 2nd Qtr Jan Feb Mar 3rd Qtr Apr May Jun 4th Qtr Total % of Budget % Complete Well #10 VFD 35,000 $ - $ 35,000 $ - $ - $ - $ - $ - $ - $ - $ - $ - 20,500.00 $ 0 20,500 $ - $ 20,500 $ 58.57% 100% Well Rehab 50,000 $ - $ 50,000 $ - $ - $ - $ - $ 0 - $ - $ - $ - $ - $ - $ 42680 42,680 $ 42,680 $ 85.36% 100% Well #4 Tank 40,000 $ - $ 40,000 $ - $ - $ 13,500 $ 13,500 $ - $ - $ - $ - $ - $ - $ 21,788 $ 21,788 $ 69 $ - $ - $ 69 $ 35,357 $ 88.39% 100% Total Wholesale Water System Projects 125,000 $ - $ 125,000 $ - $ - $ 13,500 $ 13,500 $ - $ - $ - $ - $ - $ - $ 21,788 $ 21,788 $ 69 $ - $ - $ 69 $ 35,357 $ 28.29% 0% Total Water Resources 1,159,000 $ 141,927 $ 1,300,927 $ - $ - $ 14,842 $ 14,842 $ 12,914 $ 2,583 $ 4,073 $ 19,570 $ - $ 575 $ 22,090 $ 22,665 $ 69 $ 540 $ 181 $ 790 $ 57,867 $ 4% Water System Wholesale Capital Projects 639.919.562.000 Water System Wholesale Admin, not project related 639.919.521.200 Capital Projects Budget Tracking for FY20-21.xls Page 2 ---PAGE BREAK---